Contents

Advanced Users Guide MFC-9140CDN/MFC-9330CDW/MFC-9340CDW
- Users Guides and where do I find them?
- Table of Contents
- 1 General Setup
  - Memory storage
  - Automatic Daylight Saving Time
  - Ecology features
    - Toner Save
    - Sleep Time
    - Deep Sleep mode
  - Touchscreen
    - Setting the backlight brightness
    - Setting the Dim Timer for the backlight
- 2 Security features
  - Secure Function Lock 2.0
    - Before you begin to use Secure Function Lock 2.0
    - Setting and changing the Administrator Password
      - Setting the administrator password
      - Changing the administrator password
    - Setting up restricted users
    - Setting up and changing the Public user mode
    - Turning Secure Function Lock on/off
      - Turning Secure Function Lock on
      - Turning Secure Function Lock off
    - Switching Users
      - Changing to the restricted user mode
      - Changing to the Public mode
  - Setting Lock
    - Setting up the administrator password
    - Changing the Setting Lock administrator password
    - Turning Setting Lock on/off
      - Turning Setting Lock on
      - Turning Setting Lock off
  - Dial Restriction
    - Dial pad restriction
    - Address Book restriction
    - Shortcuts restriction
- 3 Sending a fax
  - Additional sending options
    - Sending faxes using multiple settings
    - Changing a 2-sided fax layout (MFC-9340CDW)
    - Contrast
    - Changing Fax Resolution
  - Additional sending operations
    - Sending a fax manually
      - Manual transmission
    - Dual access
    - Broadcasting
      - Before you begin the broadcast
      - How to broadcast a fax
      - Cancelling a Broadcast in progress
    - Real Time Transmission
    - Overseas Mode
    - Delayed Fax
    - Delayed batch transmission
    - Checking and cancelling waiting jobs
    - Setting your changes as the new default
    - Restoring all fax settings to the factory settings
    - Saving fax options as a Shortcut
    - Electronic cover page
      - Composing your own comments
      - Send a cover page for the next fax
      - Using a printed cover page
    - Destination Display
  - Polling
    - Polled transmit
      - Setup for polled transmit
      - Setup for polled transmit with a secure code
- 4 Receiving a fax
  - Memory Receive Options
    - Fax Forwarding
    - Fax Storage
    - Changing Memory Receive Options
      - If received faxes have already been printed
      - If unprinted faxes are in the memory
    - Turning off Remote Fax Options
  - Remote retrieval
    - Setting a Remote Access Code
    - Using your Remote Access Code
    - Remote fax commands
    - Retrieving fax messages
    - Changing the Fax Forwarding number
  - Additional receiving operations
    - Printing a reduced incoming fax
    - 2-sided printing for Fax mode
    - Setting the Fax Receive Stamp
    - Setting the Print Density
    - Printing a fax from the memory
    - Out of Paper Reception
  - Polling
    - Polling receive
      - Secure polling
      - Delayed polling
      - Sequential polling
      - Stop Polling
      - Cancelling a Sequential Polling Job
- 5 Dialling and storing numbers
  - Telephone line services
    - BT Call Sign (U.K. only)
      - To enable the machine to work with BT Call Sign
  - Additional dialling operations
    - Combining Address Book numbers
  - Additional ways to store numbers
    - Storing Address Book numbers from Outgoing Calls
    - Setting up Groups for Broadcasting
      - Changing a Group name
      - Deleting a Group
      - Adding or deleting Group members
- 6 Printing reports
  - Fax reports
    - Transmission Verification Report
    - Fax Journal (Activity Report)
  - Reports
    - How to print a report
- 7 Making copies
  - Copy settings
    - Stop copying
    - Improving copy quality
    - Enlarging or reducing copies
    - 2-sided Copying
    - Adjusting Density and Contrast
      - Density
      - Contrast
    - Sorting copies
    - Making N in 1 copies (page layout)
      - If you are copying from the ADF:
      - If you are copying from the scanner glass:
    - 2 in 1 ID Copy
    - Adjusting the Colour Saturation
    - Making 2-sided N in 1 copies (MFC-9340CDW)
    - Removing Background Colour
    - Saving copy options as a Shortcut
    - Saving paper
- A Routine maintenance
  - Checking the machine
    - Printing the test print
    - Checking the Page Counters
    - Checking the remaining life of toner cartridges
    - Checking the remaining life of parts
  - Replacing periodic maintenance parts
  - Packing and shipping the machine
- B Glossary
- Index

Brother MFC-9140CDN Advanced User's Guide

Brother MFC-9140CDN Advanced manual cover

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Brother MFC-9140CDN Advanced Specification

The Brother MFC-9140CDN is an advanced all-in-one printer designed to meet the demands of small to medium-sized businesses. It features a robust print engine capable of delivering high-quality outputs at a speed of up to 23 pages per minute for both color and monochrome prints, with a resolution of up to 600 x 2400 dpi. This printer supports automatic duplex printing, which enhances productivity and reduces paper usage. The device is equipped with a 3.7-inch color touchscreen display, facilitating easy navigation and access to its functions. The Brother MFC-9140CDN also incorporates a 35-sheet automatic document feeder, streamlining the process of scanning, copying, and faxing multipage documents. Connectivity options include USB 2.0 and Ethernet, providing versatile network integration for a seamless workflow within office environments. This printer is compatible with a range of operating systems, ensuring broad compatibility and ease of use across different platforms. The paper handling capabilities include a 250-sheet input tray and a one-sheet manual feed slot, accommodating various media types and sizes. The Brother MFC-9140CDN supports a monthly duty cycle of up to 40,000 pages, making it a reliable choice for busy offices. It also features advanced security functions, such as secure printing and restricted access, ensuring the confidentiality of sensitive documents. With its compact design and energy-efficient operation, this all-in-one printer integrates well into any office setting, providing reliable and versatile performance.

Brother MFC-9140CDN Advanced F.A.Q.

How do I connect the Brother MFC-9140CDN printer to my network?

To connect your Brother MFC-9140CDN to a network, press the 'Menu' button, navigate to 'Network', then 'Wired LAN', and select 'TCP/IP'. Set the IP address, subnet mask, and gateway, or enable DHCP if your network supports it. Save the settings and restart the printer.

What should I do if my Brother MFC-9140CDN is printing blank pages?

If your printer is printing blank pages, check the toner cartridges to ensure they have toner and are installed correctly. Run a print head cleaning cycle from the printer's maintenance menu. If the issue persists, check for driver updates or reinstall the printer driver.

How can I improve the print quality on my Brother MFC-9140CDN?

To improve print quality, clean the corona wire by sliding the green tab, ensure the drum unit is clean, and verify toner cartridges are not empty. Use genuine Brother toner cartridges and adjust the print resolution settings in the printer driver.

What should I do if the Brother MFC-9140CDN is not recognizing the toner cartridge?

First, ensure the toner cartridge is compatible and installed correctly. Remove and reseat the cartridge. Clean the contacts inside the printer and on the cartridge. If the issue continues, try a different cartridge.

How do I perform a factory reset on the Brother MFC-9140CDN?

To perform a factory reset, press the 'Menu' button, go to 'Initial Setup', then 'Reset'. Choose 'Factory Reset' and confirm the selection. The printer will reboot with factory default settings.

How can I set up scan to email on the Brother MFC-9140CDN?

Access the printer's web interface via its IP address. Go to the 'Scan' tab, select 'Scan to Email', and configure the SMTP server settings with your email provider's details. Save the settings and test by scanning a document to email.

Why is my Brother MFC-9140CDN producing a paper jam error, and how do I fix it?

To address a paper jam error, open the front cover and remove the drum and toner assembly. Carefully remove any jammed paper. Ensure the paper tray is not overfilled and the paper guides are properly aligned. Reinstall the drum and toner assembly.

How do I replace the drum unit on the Brother MFC-9140CDN?

Open the front cover and remove the toner cartridge and drum unit assembly. Push down the green lock lever and remove the old drum unit. Install the new drum unit, secure the toner cartridge in place, and close the front cover. Reset the drum counter by pressing 'Clear', then '1'.

Can I print from my mobile device to the Brother MFC-9140CDN?

Yes, you can print from a mobile device using Brother's iPrint&Scan app. Ensure your mobile device and printer are connected to the same network, download the app, and follow the in-app instructions to print documents or photos.

What maintenance tasks should I regularly perform on my Brother MFC-9140CDN?

Regular maintenance tasks include cleaning the corona wire, checking and replacing toner cartridges as needed, updating the firmware, and cleaning the exterior and interior of the printer to prevent dust accumulation.