Contents

Advanced Users Guide FAX-2840/FAX-2940/MFC-7240
- Users Guides and where do I find them?
- Download optional software from the Brother Solutions Center (FAX-2840 and FAX-2940 users)
- Table of Contents
- 1 General Setup
  - IMPORTANT NOTE
  - Memory Storage
  - Volume settings
    - Ring volume
    - Beeper volume
    - Speaker volume
    - Handset volume
    - Choosing the Handset Volume (For Volume Amplify)
    - Setting Volume Amplify
  - Automatic Daylight Saving Time
  - Ecology features
    - Toner Save
    - Sleep mode
    - Deep Sleep mode
  - Toner Settings
    - Toner Setting (Continue mode)
    - Receiving faxes in Continue mode
    - Toner End in Continue mode
  - LCD Contrast
  - Dial Prefix
    - Setting up the prefix number
    - Changing the prefix number
  - Mode Timer
- 2 Security features
  - Security
    - TX Lock (FAX-2840 and MFC-7240)
      - Setting up the password
      - Turning TX Lock on/off
      - Turning TX Lock on
      - Turning TX Lock off
    - Memory Security (FAX-2940 only)
      - Setting up the password
      - Changing your memory security password
      - Turning memory security on/off
      - Turning memory security on
      - Turning memory security off
    - Setting Lock
      - Setting up the password
      - Changing your Setting Lock password
      - Turning Setting Lock on/off
    - Restricting dialing
      - Dial pad restriction
      - One Touch restriction
      - Speed Dial restriction
- 3 Sending a fax
  - Additional sending options
    - Sending faxes using multiple settings
    - Contrast
    - Changing Fax Resolution
      - To change the Fax Resolution setting for the next fax
      - To change the default Fax Resolution setting
  - Additional sending operations
    - Sending a fax manually
      - Manual transmission
    - Sending a fax at the end of a conversation
    - Dual access
    - Broadcasting
      - Before you begin the broadcast
      - How to broadcast a fax
      - Canceling a Broadcast in progress
    - Real Time Transmission
      - Sending in real time for all faxes
      - Sending in real time for the next fax only
    - Overseas Mode
    - Delayed Fax
    - Delayed batch transmission
    - Checking and canceling waiting jobs
    - Electronic cover page
      - Composing your own comments
      - Send a cover page for the next fax
      - Send a cover page for all faxes
      - Using a printed cover page
  - Polling overview
    - Polled transmit
      - Setup for polled transmit
- 4 Receiving a fax
  - Remote Fax Options
    - Fax Forwarding
    - Paging
    - Fax Storage
    - PC-FAX Receive (For MFC- 7240) (For Windows only)
    - Changing Remote Fax Options
      - Turning off Remote Fax Options
    - Remote retrieval
      - Setting a Remote Access Code
      - Using your Remote Access Code
      - Retrieving fax messages
      - Changing the Fax Forwarding number
    - Remote fax commands
  - Additional receiving operations
    - Printing a reduced incoming fax
    - Setting the Fax Receive Stamp
    - Receiving a fax at the end of a conversation
    - Setting the Print Density
    - Printing a fax from the memory
    - Receiving faxes into memory when the paper tray is empty
  - Polling overview
    - Polling receive
      - Sequential polling
    - Stop polling
- 5 Dialing and storing numbers
  - Telephone line services
    - Tone or Pulse (Canada only)
    - For Fax/Tel mode only
    - Caller ID
      - Viewing the Caller ID List
      - Printing the Caller ID List
    - Special line considerations
      - Roll over telephone lines
      - Two-line telephone system
      - Converting telephone wall outlets
      - Installing machine, external two-line TAD and two-line telephone
  - Additional dialing operations
    - Dialing access codes and credit card numbers
  - Additional ways to store numbers
    - Setting up Groups for Broadcasting
    - Changing Group numbers
    - Deleting Group numbers
- 6 Printing reports
  - Fax reports
    - Transmission verification report
    - Fax Journal
  - Reports
    - How to print a report
- 7 Making copies
  - Copy settings
    - Stop copying
    - Using the Options key
    - Improving copy quality
    - Sorting copies using the ADF
    - Adjusting Contrast and Brightness
      - Contrast
      - Brightness
    - Enlarging or reducing the image copied
    - Making N in 1 copies (page layout)
    - Manual Duplex (two-sided) Copying
- A Routine maintenance
  - Cleaning the machine
    - Cleaning the outside of the machine
    - Cleaning the document feed
    - Cleaning the corona wire
    - Cleaning the drum unit
    - Cleaning the paper pick-up rollers
  - Checking the machine
    - Checking the Page Counters
    - Checking the remaining life of parts
  - Packing and shipping the machine
- B Glossary
- Index

Brother FAX-2840 Advanced User's Guide

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Brother FAX-2840 Advanced Specification

The Brother FAX-2840 Advanced is a high-performance laser fax machine that combines functionality and efficiency, designed to meet the demanding needs of business environments. This device operates with a robust 33.6 kbps Super G3 fax modem, ensuring quick data transmission, significantly reducing waiting time for document delivery, and supporting busy office workflows. Its memory capacity is substantial, with up to 400 pages, allowing extensive storage for both incoming and outgoing faxes, thereby preventing data loss during peak operations. The fax features a 20-page automatic document feeder, enhancing productivity by enabling batch processing of multi-page documents without manual intervention.

The Brother FAX-2840 also serves as a monochrome copier, capable of producing up to 21 copies per minute with a resolution of 600 x 600 dpi, delivering sharp text and clear graphics. It boasts a 250-sheet adjustable paper tray, accommodating various paper sizes and types, reducing the frequency of refills. The machine supports a variety of advanced fax features, including broadcasting to up to 272 locations, dual access, and delayed transmission, providing versatility and convenience for handling multiple tasks simultaneously.

User-friendly operation is facilitated through a backlit LCD display, intuitive controls, and easy-to-navigate menus, ensuring straightforward setup and operation even for non-technical users. The Brother FAX-2840 is compatible with standard toner cartridges, offering cost-effective maintenance and a lower total cost of ownership. Its compact design makes it suitable for small office spaces, delivering reliable performance without sacrificing valuable workspace. Overall, the Brother FAX-2840 Advanced is a versatile and dependable solution, perfect for businesses requiring efficient fax and copy capabilities.

Brother FAX-2840 Advanced F.A.Q.

How do I set up the Brother FAX-2840 for the first time?

To set up your Brother FAX-2840, connect the power cord, load paper into the paper tray, install the toner cartridge, and connect the telephone line. Follow the setup guide provided in the box for detailed instructions.

How can I resolve paper jam issues in my Brother FAX-2840?

To clear a paper jam, open the front cover, remove the drum unit and toner cartridge assembly, and gently pull out the jammed paper. Ensure no scraps remain and reassemble the unit.

What should I do if my Brother FAX-2840 is not receiving faxes?

Check the phone line connection and ensure it is securely attached. Verify that the machine is set to receive faxes automatically. Consult the user manual for additional troubleshooting steps.

How do I replace the toner cartridge in the Brother FAX-2840?

Open the front cover and remove the drum unit and toner cartridge assembly. Press the green lock lever to release the toner cartridge, then insert the new cartridge into the drum unit until it clicks into place. Reinstall the drum unit assembly.

Why are my printed documents coming out with poor print quality?

Poor print quality can be due to low toner levels, dirty corona wire, or incorrect print settings. Check the toner level, clean the corona wire, and ensure the print settings are correct.

How can I adjust the ring volume on the Brother FAX-2840?

To adjust the ring volume, press the "Menu" button, navigate to "General Setup" > "Volume" > "Ring," and use the arrow keys to adjust the volume level. Press "OK" to confirm.

Can I use the Brother FAX-2840 to make copies, and how?

Yes, you can make copies with the Brother FAX-2840. Place the document face down in the document feeder, press the "Copy" button, and use the keypad to select the number of copies. Press "Start" to begin copying.

What is the proper way to clean the scanner glass on the Brother FAX-2840?

To clean the scanner glass, use a soft, lint-free cloth slightly moistened with water or glass cleaner. Gently wipe the glass and the white plastic strip, then dry with a clean cloth. Avoid using abrasive cleaners.

How do I change the date and time settings on my Brother FAX-2840?

Press the "Menu" button, navigate to "Initial Setup," then "Date & Time." Use the keypad to enter the correct date and time, then press "OK" to save the settings.

What steps should I take if my Brother FAX-2840 displays a "Drum Error"?

If a "Drum Error" appears, remove the drum unit and toner cartridge assembly, clean the corona wire by sliding the tab from left to right several times, and reinstall the assembly. If the error persists, consider replacing the drum unit.