Contents

Users Guide
- Contents
- Welcome to Pages
  - Pages Features at a Glance
    - Media-Rich Templates
    - Styles Done Right
    - Powerful Word Processing
    - Easy-to-Use Media Tools
    - Custom Shapes and Masks
    - Realistic 3D Charts
    - Tables With Calculations and Row Sorting
    - Documents Personalized With Address Book Data
  - Whats New in Pages
  - How to Use Menus
  - Resources for Learning More
    - Users Guide
    - Onscreen Help
    - Pages Tour
    - Web Resources
    - Technical Support
- Overview of Pages
  - Using Pages Templates
    - Placeholder Text
    - Image Placeholders
    - Address Book Fields
    - Master Objects
    - The Blank Document Template
  - Changing the Documents Onscreen Appearance
    - Zoom Levels
    - Document Page Views
    - Layout View
    - Formatting Characters (Invisibles)
    - Rulers and Alignment Guides
  - The Styles Drawer
  - The Font Panel
  - The Colors Window
  - The Inspector Window
  - The Toolbar
  - Moving Around Within a Document
  - Shortcuts
- Creating a Document Using the Pages Templates
  - Step 1:Think About Your Documents Design Requirements
    - Document Layout and Style
    - Appearance of Text
    - Graphics and Other Media
  - Step 2:Create a New Document
    - Choosing a Template
    - Expanding Your Document
  - Step 3:Add Text
    - Adding Text to Placeholder Text Areas
    - Main Text Areas
    - Text Boxes
    - Tables
    - Columns
    - Adding Address Book Data
    - Importing Files Into Your Pages Document
  - Step 4:Add Graphics and Other Media
    - Placing Images in Image Placeholders
    - Adding Images, Movies, and Sound Files Elsewhere in Your Document
    - Adding Web and Email Addresses
    - Positioning Text and Graphics
    - Rulers
    - Alignment Guides
    - Locking Graphics to the Page
  - Step 5:Edit Your Document
    - Checking Spelling
    - Deleting, Copying, and Pasting Text
    - Using Thumbnails
    - Deleting a Page
    - Finding and Replacing Text
    - Finding and Listing All Occurrences of a Word or Phrase at Once
    - Using Comments
  - Step 6:Save and Share Your Document
- Formatting a Documents Layout and Table of Contents
  - Setting Page Orientation and Size
  - Setting Page Margins
  - Creating Columns
  - Varying Column and Page Layouts
    - Page Breaks
    - Column and Layout Breaks
  - Creating a Document With Left- and Right-Facing Pages
  - Adding Headers, Footers, Page Numbers, Footnotes, and Endnotes
    - Adding Headers and Footers
    - Using Formatted Text Fields for the Page Numbers, Date, and Time
    - Adding Footnotes and Endnotes
  - Varying Document Formatting Using Section Breaks
    - Creating Sections
    - Managing Sections
    - Defining Section Formatting and Layout Attributes
    - Using Master Objects
  - Adding a Repeated Background Image
  - Using a Table of Contents
    - Generating a Table of Contents
    - Styling a Table of Contents
- Formatting Text and Paragraphs
  - Formatting Text Size and Appearance
    - Using the Format Menu to Format Text
    - Using the Font Panel to Format Text
    - Adding Accents and Special Characters
    - Using Advanced Typography Features
  - Using Automatic Text Substitution
  - Setting Text Alignment, Spacing, and Color
    - Using the Text Inspector
    - Using the Format Menu to Align Text
  - Setting Tab Stops to Align Text
    - Setting Tab Stops Using the Rulers
    - Setting Tab Stops Using the Text Inspector
    - Setting Paragraph Indents
  - Creating Bulleted or Numbered Lists and Outlines
    - Creating Bulleted or Numbered Lists
    - Creating Ordered Lists (Outlines)
  - Creating Callouts, Sidebars, and Highlighted Text
    - Adding Text Boxes
    - Linking Text Boxes
    - Setting Paragraph Fill Colors
    - Putting Text Inside a Shape
    - Formatting a Text Box or Shape
- Working With Styles
  - Applying Styles
  - Importing Styles From Another Pages Document
  - Understanding Style Overrides
  - Finding and Replacing Styles
  - Modifying and Creating New Paragraph Styles
  - Modifying and Creating New Character Styles
  - Modifying and Creating New List Styles
- Working With Graphics andOther Media
  - Working With Graphics
    - Fixed Objects Versus Inline Objects
    - About Inline and Fixed Objects
  - Adding Fixed and Inline Objects
    - Importing a Graphics or Media File
    - Adding Shapes, Tables, and Charts
    - Converting Between Fixed and Inline Objects
  - Using PDF Files as Graphics
  - Cropping (Masking) Images
  - Using the Media Browser
  - Resizing, Moving, and Layering Text or Graphics Objects
    - Selecting, Dragging, and Resizing Objects
    - Grouping and Locking Fixed Objects
    - Working With Alpha-Channel Graphics
  - Wrapping Text Around an Object
  - Including Sound and Movies
  - Adding Hyperlinks and Bookmarks
- Changing Object Properties
  - Using Color and Image Fills
    - Selecting Colors
    - Filling an Object With Color
    - Filling an Object With an Image
  - Adjusting Images
  - Changing Line Style
  - Adding Shadows
  - Adjusting Opacity
  - Changing the Orientation
  - Adjusting Size and Position of Objects
    - Lines
  - Drawing and Editing Shapes
    - Adding a Custom Shape
    - Editing Predrawn and Custom Shapes
    - Editing Specific Predrawn Shapes
- Creating Tables
  - Adding a Table
  - Using Table Cells and Borders
    - Selecting Table Cells
    - Selecting Table Cell Borders
    - Entering and Editing Content in Table Cells
  - Formatting Tables
    - Using Table Formatting Controls
    - Adding and Deleting Rows and Columns
    - Creating a Table Header Row or Column
    - Merging, Splitting, and Resizing Table Cells
    - Aligning Text in a Table Cell
    - Formatting Cell Borders
  - Adding Images or Background Colors
  - Formatting Numbers
    - Defining Number Formats
    - Applying Number Formats
  - Sorting Cells
  - Autofilling
  - Using Formulas
    - A Tour of Using Formulas
    - Adding a Quick Formula
    - Removing a Formula
    - Using the Formula Editor to Add and Edit Formulas
    - Using Cell References
    - Adding a Formula to Multiple Cells
    - Performing Arithmetic Operations
    - Using Predefined Functions
    - Operators and Functions for Advanced Table Formula Users
    - Defining Formulas That Use Operators
    - Defining Formulas That Use Functions
- Creating Charts
  - About Charts
    - Data Series and Data Sets
    - Transposing Data Series and Data Sets
  - Adding a Chart
    - Inserting a Chart
    - Resizing a Chart
    - Selecting a Chart Type
  - Editing Chart Data
  - Formatting Charts
    - Setting Chart Colors
    - Changing Chart Fonts
    - Adding Labels and Axis Markings
    - Placing Grid Labels and Tick Marks
    - Formatting the Elements in a Data Series
    - Pie Charts
    - Bar and Column Charts
    - Area Charts and Line Charts
    - Scatter Charts
    - Rotating Charts
  - Using 3D Charts
- Personalizing Documents With Address Book Data
  - Understanding Address Book Fields
  - Using Address Book Fields
  - Defining Your Own Address Book Fields
- Printing and Exporting Your Document to Other Formats
  - Printing Your Document
    - Setting the Paper Size and Orientation
    - Printing All or Part of Your Document
    - Setting a Print Layout and Other Options
    - Adjusting the Document Color With ColorSync
  - Exporting to Other Document Formats
- Designing Your Own Document Templates
  - Step 1:Setting Up the Document
    - Placing Master Objects
    - Adding Alignment Guides
  - Step 2:Defining Styles
    - Setting Default Styles for Shapes, Tables, and Charts
    - Defining Attributes for Text Boxes and Shapes
    - Defining Attributes for Tables
    - Setting Default Chart Styles
    - Defining Default Attributes for Imported Graphics
  - Step 3:Creating Placeholder Text and Graphics
    - Creating Placeholder Text
    - Creating Placeholder Graphics
    - Providing Page Designs for Expandable Templates
  - Step 4:Saving a Custom Template
- Index

Apple Pages 2 User Guide

Pages 250

Year 2006

Language(s)

of 250

Apple Pages 2 Specification

Apple Pages 2, released as part of the iWork '05 suite, is a desktop publishing and word processing application designed for Mac users seeking a versatile and user-friendly tool for creating a variety of documents. It features an intuitive interface, combining powerful word processing capabilities with sophisticated page layout options. The application supports a wide range of text formatting and style options, allowing users to customize fonts, sizes, and colors to tailor documents to specific needs. It integrates seamlessly with Apple's ecosystem, supporting file compatibility with other iWork applications and offering import and export options for Microsoft Word files, enhancing cross-platform usability.

Pages 2 provides users with a selection of professionally designed templates for newsletters, brochures, reports, and more, streamlining the document creation process. Advanced layout tools enable precise control over text and image placement, facilitating the creation of visually compelling documents. The application supports graphics integration, allowing the incorporation of images, charts, and tables to enrich content. Users benefit from features such as mail merge, spell check, and real-time word count, improving productivity and ensuring high-quality output.

Pages 2 also includes collaboration features, enabling document sharing via print, PDF export, or email, promoting teamwork and ease of distribution. It is optimized for performance on Mac OS X systems, leveraging the operating system's capabilities to deliver a smooth and responsive user experience. Overall, Apple Pages 2 is a robust and efficient tool for both casual users and professionals seeking to produce polished documents with ease.

Apple Pages 2 F.A.Q.

How do I change the font style in Apple Pages 2?

To change the font style in Apple Pages 2, select the text you want to change, then go to the 'Format' menu, and choose 'Font'. From there, you can select the desired font style and size.

How can I insert an image into a Pages document?

To insert an image, click on 'Insert' in the menu bar, select 'Choose', and then locate the image file on your computer. Once selected, the image will be inserted into your document at the current cursor position.

What should I do if Pages 2 crashes unexpectedly?

If Pages 2 crashes, try restarting the application. If the issue persists, restart your computer and ensure that your software is up to date. Additionally, check for any plugins or extensions that may be causing a conflict.

How can I create a table in Pages 2?

To create a table, go to the 'Insert' menu, select 'Table', and choose the desired number of rows and columns. You can then customize the table's appearance using the 'Format' inspector.

Is there a way to track changes in Apple Pages 2?

Apple Pages 2 does not have a built-in track changes feature. However, you can manually track changes by keeping a copy of the original document and comparing it with the edited version.

How do I export a Pages document to PDF format?

To export to PDF, go to the 'File' menu, select 'Export To', and then choose 'PDF'. Configure any additional settings as needed, then click 'Next' to save the PDF file.

Can I use Apple Pages 2 to open Microsoft Word documents?

Yes, you can open Microsoft Word documents in Pages 2 by selecting 'File', then 'Open', and choosing the Word document. Pages will convert it to a compatible format for editing.

How do I add page numbers to my document in Pages 2?

To add page numbers, click on 'Insert', then select 'Page Number'. Choose the desired location for the page numbers, such as the header or footer, and customize as needed.

What steps should I take to recover a lost Pages document?

First, check the 'Recent' items list in Pages. If not found, look in the 'Trash' folder or use Time Machine if you have backups enabled. Consider third-party recovery software if these methods do not work.

How do I collaborate with others on a Pages document?

Collaboration in Pages 2 is limited compared to newer versions. You can share the document via email or a cloud service, allowing others to edit and send back their changes.