Contents

Pages User Guide
Contents
Preface:Welcome to Pages 09
Chapter 1:Pages Tools and Techniques
- Pages Templates
  - Word Processing Templates
  - Page Layout Templates
- Document Viewing Aids
  - Zoom Levels
  - Document Page Views
  - Layout View
  - Formatting Characters (Invisibles)
- The Toolbar
- The Format Bar
- The Inspector Window
- The Media Browser
- The Fonts Window
- The Colors Window
- Rulers and Alignment Guides
- The Styles Drawer
- Scroll Bars, Scroll Arrows, and Thumbnails
- Research and Reference Tools
- Keyboard Shortcuts and Shortcut Menus
- The Warnings Window
Chapter 2:Creating, Opening, and Saving a Document
- Creating a New Document
- Opening an Existing Document
- Opening a Document from Another Application
- Viewing and Editing Your Document in Full Screen
- Password-Protecting Your Document
- Saving A Document
  - Undoing Changes
  - Saving a Document as a Template
  - Saving a Copy of a Document
  - Saving a Backup Version of a Document Automatically
  - Finding an Archived Version of a Document
  - Saving a Document in Outline Mode
  - Locking a Document So It Cant Be Edited
  - Closing a Document Without Quitting Pages
  - Viewing Document Information
Chapter 3:Working with Document Parts
- Managing Document Settings
- Selecting Page Orientation and Size
- Setting Document Margins
- Using Page and Line Breaks
  - Inserting a Page Break
  - Starting Paragraphs on a New Page
  - Keeping Paragraphs Together on a Page
  - Keeping an Entire Paragraph on the Same Page
  - Inserting a Manual Line Break
  - Preventing Widow and Orphan Lines
- Using Layouts
  - Defining Columns
  - Defining Column Breaks
  - Defining Layout Breaks
  - Defining Layout Margins
- Using Left- and Right-Facing Pages
  - Defining Margins for Facing Pages
  - Defining Headers and Footers for Facing Pages
  - Viewing Facing Pages
- Using Headers and Footers
- Adding and Editing Footnotes and Endnotes
  - Adding a Footnote
  - Adding an Endnote at the End of a Document
  - Adding an Endnote at the End of a Section
  - Deleting Footnotes and Endnotes
  - Converting Footnotes to Endnotes and Vice Versa
  - Formatting Footnotes and Endnotes
  - Jumping Between a Mark and Its Related Footnote or Endnote
- Numbering Footnotes and Endnotes
  - Defining Marks for Numbering Footnotes and Endnotes
  - Changing Marks for Numbering Footnotes and Endnotes
  - Restarting Footnote and Section Endnote Numbering
- Creating Sections
  - Viewing Thumbnails
  - Adding and Deleting Sections
  - Reorganizing Sections
  - Changing Headers and Footers in a Section
  - Restarting Page Numbering in a Section
  - Setting Up a Unique Format for a Sections First Page
  - Formatting Facing Pages in a Section
  - Reusing Sections
- Using Master Objects (Repeated Background Images)
- Using a Table of Contents
  - Creating and Updating a Table of Contents
  - Styling a Table of Contents
- Adding Citations and Bibliographies Using EndNote
Chapter 4:Reviewing and Revising Documents
- Tracking Changes in Your Document
  - A Tour of Tracking Changes in a Document
  - Controlling Tracked Changes
  - Viewing Tracked Changes
  - Tracking Changes in Table Cells
  - Accepting and Rejecting Changes
  - Saving with Tracked Changes Off
- Using Comments
Chapter 5:Working with Text
- Understanding Text
  - Using Placeholder Text
  - Adding New Template Pages
  - Deleting Pages
- Selecting Text
- Deleting, Copying, and Pasting Text
- Formatting Text Size and Appearance
  - Making Text Bold, Italic, or Underlined
  - Adding Shadow and Strikethrough to Text
  - Creating Outlined Text
  - Changing Text Size
  - Making Text Subscript or Superscript
  - Changing Text Capitalization
  - Changing Fonts
  - Adjusting Font Smoothing
  - Adding Accent Marks
  - Viewing Keyboard Layouts for Other Languages
  - Typing Special Characters and Symbols
  - Using Smart Quotes
  - Using Advanced Typography Features
- Setting Text Alignment, Spacing, and Color
  - Aligning Text Horizontally
  - Aligning Text Vertically
  - Setting the Spacing Between Lines of Text
  - Setting the Spacing Before or After a Paragraph
  - Adjusting the Spacing Between Characters
  - Changing Text Color
- Setting Tab Stops to Align Text
  - Setting a New Tab Stop
  - Changing a Tab Stop
  - Deleting a Tab Stop
  - Setting the Default Distance Between Tabs
  - Changing Ruler Settings
- Setting Indents
  - Setting Indents for Paragraphs
  - Changing the Inset Margin of Text in Objects
- Creating an Outline
- Creating Lists
  - Formatting Bulleted Lists
  - Formatting Numbered Lists
  - Formatting Ordered Lists
- Using Text Boxes, Shapes, and Other Effects to Highlight Text
  - Adding a Floating Text Box
  - Adding an Inline Text Box
  - Linking Floating Text Boxes
  - Setting Character and Paragraph Fill Colors
  - Adding Borders and Rules
  - Presenting Text in Columns
  - Putting Text Inside a Shape
- Using Hyperlinks and Bookmarks
  - Linking to a Webpage
  - Linking to a Preaddressed Email Message
  - Linking to Other Pages in a Document
  - Linking to Another Pages Document
  - Editing Hyperlink Text
- Wrapping Text Around an Inline or Floating Object
- Adjusting Text Around an Inline or Floating Object
- Adding Page Numbers and Other Changeable Values
- Using Automatic Hyphenation
- Automatically Substituting Text
- Inserting a Nonbreaking Space
- Checking for Misspelled Words
- Working with Spelling Suggestions
- Proofreading Documents
- Finding and Replacing Text
- Searching for All Occurrences of Words and Phrases
Chapter 6:Working with Styles
- What Are Styles?
- Applying Styles
- Creating New Styles
- Renaming a Style
- Deleting a Style
- Modifying Character Styles
- Modifying Paragraph Styles
- Modifying a Tiered List Style for Ordered Lists
- Modifying Bulleted or Numbered List Styles
- Finding and Replacing Styles
- Importing Styles from Another Document
Chapter 7:Working with Images, Shapes, and Other Objects
- What Are Floating and Inline Objects?
- Working with Images
  - Replacing Template Images with Your Own Images
  - Masking (Cropping) Images
  - Reducing Image File Sizes
  - Removing the Background or Unwanted Elements from an Image
  - Changing an Images Brightness, Contrast, and Other Settings
- Creating Shapes
  - Adding a Predrawn Shape
  - Adding a Custom Shape
  - Editing Shapes
    - Adding, Deleting, and Moving the Editing Points on a Shape
    - Reshaping a Curve
    - Reshaping a Straight Segment
    - Transforming Corner Points into Curved Points and Vice Versa
    - Editing a Rounded Rectangle
    - Editing Single and Double Arrows
    - Editing a Quote Bubble or Callout
    - Editing a Star
    - Editing a Polygon
- Using Sound and Movies
  - Adding a Sound File
  - Adding a Movie File
  - Placing a Picture Frame Around a Movie
  - Adjusting Media Playback Settings
  - Reducing the Size of Media Files
- About Manipulating, Arranging, and Changing the Look of Objects
  - Selecting Objects
  - Copying or Duplicating Objects
  - Deleting Objects
  - Moving and Positioning Objects
    - Moving an Object Forward or Backward (Layering Objects)
    - Moving an Object to the Background
    - Quickly Aligning Objects Relative to One Another
    - Using Alignment Guides
    - Creating Your Own Alignment Guides
    - Positioning Floating Objects by x and y Coordinates
    - Grouping and Ungrouping Floating Objects
    - Connecting Floating Objects with an Adjustable Line
    - Locking and Unlocking Floating Objects
  - Modifying Objects
    - Resizing Objects
    - Flipping and Rotating Objects
    - Changing the Style of Borders
    - Framing Objects
    - Adding Shadows
    - Adding a Reflection
    - Adjusting Opacity
  - Filling Objects with Colors or Images
    - Filling an Object with a Solid Color
    - Filling an Object with Blended Colors (Gradients)
    - Filling an Object with an Image
- Adding Mathematical Expressions and Equations Using MathType
Chapter 8:Using Tables
- Working with Tables
  - Adding a Table
  - Using Table Tools
  - Resizing a Table
  - Moving Tables
  - Enhancing the Appearance of Tables
  - Converting Text to a Table
  - Copying Tables Among iWork Applications
- Selecting Tables and Their Components
  - Selecting a Table
  - Selecting a Table Cell
  - Selecting a Group of Table Cells
  - Selecting a Row or Column in a Table
  - Selecting Table Cell Borders
- Working with Rows and Columns in Tables
  - Adding Rows to a Table
  - Adding Columns to a Table
  - Deleting Table Rows and Columns
  - Adding Table Header Rows or Header Columns
  - Adding Table Footer Rows
  - Resizing Table Rows and Columns
  - Alternating Table Row Colors
  - Sorting Rows in a Table
Chapter 9:Working with Table Cells
- Putting Content into Table Cells
  - Adding and Editing Table Cell Values
  - Working with Text in Table Cells
  - Working with Numbers in Table Cells
  - Autofilling Table Cells
- Displaying Content Too Large for Its Table Cell
- Using Conditional Formatting to Monitor Table Cell Values
  - Defining Conditional Formatting Rules
  - Changing and Managing Your Conditional Formatting
- Adding Images or Color to Table Cells
- Merging Table Cells
- Splitting Table Cells
- Formatting Table Cell Borders
- Copying and Moving Cells
- Adding Comments to Table Cells
- Formatting Table Cell Values for Display
  - Using the Automatic Format in Table Cells
  - Using the Number Format in Table Cells
  - Using the Currency Format in Table Cells
  - Using the Percentage Format in Table Cells
  - Using the Date and Time Format in Table Cells
  - Using the Duration Format in Table Cells
  - Using the Fraction Format in Table Cells
  - Using the Numeral System Format in Table Cells
  - Using the Scientific Format in Table Cells
  - Using the Text Format in Table Cells
  - Using Your Own Formats for Displaying Values in Table Cells
    - Creating a Custom Number Format
    - Defining the Integers Element of a Custom Number Format
    - Defining the Decimals Element of a Custom Number Format
    - Defining the Scale of a Custom Number Format
    - Associating Conditions with a Custom Number Format
    - Creating a Custom Date/Time Format
    - Creating a Custom Text Format
    - Changing a Custom Cell Format
    - Reordering, Renaming, and Deleting Custom Cell Formats
Chapter 10:Creating Charts from Data
- About Charts
- Adding a New Chart and Entering Your Data
  - Changing a Chart from One Type to Another
  - Editing Data in an Existing Chart
  - Updating a Chart Copied from a Numbers Document
- Formatting Charts
  - Placing and Formatting a Charts Title and Legend
  - Formatting the Text of Chart Titles, Labels, and Legends
  - Resizing or Rotating a Chart
  - Formatting Chart Axes
  - Formatting the Elements in a Charts Data Series
  - Showing Error Bars in Charts
  - Showing Trendlines in Charts
- Formatting Specific Chart Types
  - Customizing the Look of Pie Charts
    - Changing Pie Chart Colors and Textures
    - Showing Labels in a Pie Chart
    - Separating Individual Wedges from a Pie Chart
    - Adding Shadows to Pie Charts and Wedges
    - Rotating 2D Pie Charts
  - Setting Shadows, Spacing, and Series Names on Bar and Column Charts
  - Customizing Data Point Symbols and Lines in Line Charts
  - Showing Data Point Symbols in Area Charts
  - Using Scatter Charts
  - Customizing 2-Axis and Mixed Charts
  - Adjusting Scene Settings for 3D Charts
Chapter 11:Personalizing Documents with Address Book and Numbers Data
- What Are Merge Fields?
  - Merging Data from Address Book or a Numbers Document
  - Using Contact Data Not in Address Book or a vCard
- Defining Your Own Merge Fields
- Merge Field Names
Chapter 12:Printing, Sharing, and Exporting Your Document to Other Formats
- Printing Your Document
  - Setting the Paper Size and Orientation
  - Previewing a Document Before Printing It
  - Printing All or Part of Your Document
  - Printing Comments
- Exporting Pages Documents to Other File Formats
  - Creating an ePub Document to Read in iBooks
  - Saving a Document as an iWork 08 or Microsoft Word Document
- Sending Your Pages Document to iWork.com public beta
- Emailing Your Pages Document
- Sending a Pages Document to iWeb
Chapter 13:Designing Your Own Document Templates
- Designing a Template
- Setting Up a Document to Use as a Custom Template
- Defining Default Attributes in a Custom Template
  - Defining Default Attributes for Text Boxes and Shapes
  - Defining Default Attributes for Tables
  - Defining Default Attributes for Charts
  - Defining Default Attributes for Imported Images
- Creating Placeholders in Custom Templates
- Adding Sections to a Custom Template
- Saving a Custom Template
Index

Apple iWork Pages 09 User Guide

Pages 279

Year 2005

Language(s)

of 279

Apple iWork Pages 09 Specification

Apple iWork Pages '09 is a versatile word processing and page layout application designed for Mac users. It offers a user-friendly interface that integrates seamlessly with other iWork applications, providing a cohesive and intuitive experience for creating documents. Pages '09 supports advanced typography and layout tools, enabling users to craft both simple documents and complex, visually rich publications. It includes over 40 Apple-designed templates, making it easy to create professional-looking newsletters, reports, and brochures. Users can also customize templates or create their own from scratch.

The application supports a wide range of file formats, including Microsoft Word, allowing for easy import and export of documents. It provides robust tools for editing and formatting text, offering precision in font selection, color, and style. Pages '09 also includes dynamic table and chart creation tools, enhancing the ability to present data clearly and effectively within documents.

Collaboration is facilitated through iWork.com, where users can share documents online and invite others to view and comment. This feature supports real-time collaboration, making it easier to work on projects with remote teams. Pages '09 is optimized for performance, with features like drag-and-drop functionality and media browser integration, allowing for the easy inclusion of photos, music, and movies from the iLife suite.

Overall, Apple iWork Pages '09 combines ease of use with powerful features, making it suitable for both personal and professional document creation. Its integration with macOS and other Apple software enhances its functionality, positioning it as a competitive choice for users seeking a robust word processor and page layout tool.

Apple iWork Pages 09 F.A.Q.

How do I create a new document in Apple iWork Pages 09?

To create a new document in Pages 09, open the application and select 'File' > 'New'. Choose a template from the Template Chooser or select 'Blank' to start from scratch.

How can I add a page number to my Pages 09 document?

To add a page number, click on 'Insert' in the menu bar, then select 'Page Number'. Choose the desired format and click 'OK' to insert it into your document.

What should I do if Pages 09 crashes on startup?

If Pages 09 crashes on startup, try restarting your Mac, updating Pages to the latest version, or checking for macOS updates. If the issue persists, consider resetting Pages' preferences by deleting the preference file located in ~/Library/Preferences/com.apple.iWork.Pages.plist.

How do I export a Pages 09 document as a PDF?

To export your document as a PDF, go to 'File' > 'Export To' > 'PDF'. Select the desired quality and click 'Next' to choose the destination folder. Click 'Export' to generate the PDF file.

Can I collaborate with others in real-time using Pages 09?

Pages 09 does not support real-time collaboration natively. To collaborate, you can share the document via email or use a cloud service like iCloud to share the document and allow others to make edits asynchronously.

How do I recover a lost document in Pages 09?

To recover a lost document, check the 'Recent' section in Pages or search for the file name in Finder. If you have Time Machine backups, you can restore the document from there.

How can I insert an image into a Pages 09 document?

To insert an image, drag and drop the image file directly into the document, or go to 'Insert' > 'Choose' to locate the image file and click 'Insert'. You can then resize and position the image as needed.

How do I change the page orientation in Pages 09?

To change the page orientation, navigate to 'File' > 'Page Setup'. In the Page Setup dialog, select 'Portrait' or 'Landscape' under the 'Orientation' section and click 'OK'.

What steps should I take if my Pages 09 document won't print correctly?

First, check the printer connection and ensure it is correctly set up. Verify the print settings in Pages by going to 'File' > 'Print' and reviewing the print preview. If issues persist, try exporting the document as a PDF and printing the PDF version.

How can I track changes in a Pages 09 document?

Pages 09 does not have a built-in track changes feature. As an alternative, use comments to note changes or manually version control by saving different versions of the document.