Yealink VC200 Full HD User's Guide
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Contents
About This Guide..................................................................................................... 7 In This Guide........................................................................................................................................................7 Related Documentations....................................................................................................................................... 8
Getting Started..........................................................................................................9 Hardware of VCR11 Remote Control..................................................................................................................9
Introduction of VCR11 Remote Control................................................................................................10 Enter Characters by Remote Control..................................................................................................... 11
Hardware of CP960............................................................................................................................................ 13 Introduction of CP960 Conference Phone............................................................................................. 13 Entering Characters by CP960............................................................................................................... 14
Introduction of CTP20 Touch Panel.................................................................................................................. 16 Waking up the CTP20 Touch Panel.......................................................................................................16 Using Onscreen Keyboard of CTP20.....................................................................................................16 Interface Introduction of the CTP20 Whiteboard Toolbar.....................................................................18 Introduction of CTP20 Note Toolbar..................................................................................................... 18
Powering on the System.....................................................................................................................................18 Powering off the System.................................................................................................................................... 19 Running the Setup Wizard................................................................................................................................. 19 Putting the System to Sleep............................................................................................................................... 19 Waking up the System........................................................................................................................................19 Screens and Icons............................................................................................................................................... 19
Idle Screen.............................................................................................................................................. 19 Control Center/Notification Center........................................................................................................ 23 Icon Introduction.....................................................................................................................................24
Managing the Directory......................................................................................... 28 Local Contacts and Conference Contacts.......................................................................................................... 28
Adding a Local Contact......................................................................................................................... 28 Adding a Conference Contact................................................................................................................ 29 Editing Contacts......................................................................................................................................30 Deleting Contacts....................................................................................................................................31
Yealink Cloud Contacts...................................................................................................................................... 31 Enterprise Directory............................................................................................................................................32 Searching for Contacts....................................................................................................................................... 32
Searching for Contacts by Remote Control........................................................................................... 32 Searching for Directory by CP960.........................................................................................................32 Searching for Contacts by CTP20..........................................................................................................33
Managing the Call History.................................................................................... 33 Viewing the Call History....................................................................................................................................33
Viewing the Call History by Remote Control........................................................................................33 Viewing the Call History by CP960...................................................................................................... 33 Viewing the Call History by CTP20......................................................................................................33
Adding a History Record to the Local Directory.............................................................................................. 34 Adding a Local Contact from the Call History by Remote control.......................................................34
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Adding a Call History to the Local Directory by CP960...................................................................... 34 Adding a Local Contact from the Call History by CTP20.................................................................... 34
Deleting History Records................................................................................................................................... 34 Deleting a Call History by Remote control........................................................................................... 35 Deleting a Call History by CP960......................................................................................................... 35 Deleting a Call History by CTP20.........................................................................................................35 Deleting All Call Histories by Remote control......................................................................................35 Deleting All Call Histories by CTP20................................................................................................... 35
Operating Calls....................................................................................................... 36 Placing a Call......................................................................................................................................................36
Placing a Call by Entering a Number....................................................................................................36 Editing Numbers Before Calling............................................................................................................37 Placing a Call from the Search Result...................................................................................................38 Placing Calls to Contacts....................................................................................................................... 38 Placing Calls from Call History.............................................................................................................39
Joining the VMR................................................................................................................................................ 40 Answering Calls..................................................................................................................................................40
Answering a Call Automatically............................................................................................................ 40 Answering Multiple Calls Automatically...............................................................................................41 Muting Automatically Answered Calls..................................................................................................41 Answering Calls......................................................................................................................................42
Turning off the Local Camera............................................................................................................................42 Turning off the Local Camera by Using Remote Control..................................................................... 42 Turning off the Local Camera by Using CP960....................................................................................42 Turning off the Local Camera by Using CTP20................................................................................... 42
Rejecting Incoming Calls................................................................................................................................... 43 Manually Rejecting Incoming Calls.......................................................................................................43 Do Not Disturb....................................................................................................................................... 43
Ending Calls........................................................................................................................................................44
Managing the Local Video Conference................................................................ 45 Initiating a Local Video Conference.................................................................................................................. 45
Multipoint Licenses................................................................................................................................ 45 Initiating a Conference by Dialing a Group.......................................................................................... 46 Initiating a Conference by Inviting Contacts......................................................................................... 47
Removing Conference Participants.................................................................................................................... 48 Removing Conference Participants by Remote Control........................................................................ 48 Removing Conference Participants by CP960....................................................................................... 48 Removing Conference Participants by CTP20.......................................................................................48
Muting or Unmuting All Conference Participants.............................................................................................48 Muting a Conference Participant........................................................................................................................49 Unmuting a Conference Participant................................................................................................................... 49 Ending the Local Video Conference.................................................................................................................. 49
Ending the Conference by Remote control............................................................................................49 Ending the Conference by CP960..........................................................................................................49 Ending the Conference by CTP20......................................................................................................... 50
Using the Yealink VC Cloud Management Service Platform.............................50 Dialing Yealink Cloud Accounts........................................................................................................................50 Viewing Scheduled Conferences........................................................................................................................ 51 Joining Scheduled Conferences..........................................................................................................................51
Joining a Scheduled Conference from a Conference Reminder............................................................ 51
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Joining a Scheduled Conference from the Conference Schedule.......................................................... 51 Joining a Scheduled Conference from the Notification Center............................................................. 52 Joining a Scheduled Yealink Cloud Conference by Dialing..................................................................52
Meet Now Conference........................................................................................................................................52 Initiating Meet Now Conferences.......................................................................................................... 52 Joining a Meet Now Conference by Dialing......................................................................................... 53
Virtual Meeting Room........................................................................................................................................53 Calling a VMR by Remote Control....................................................................................................... 53 Joining a VMR by CP960......................................................................................................................53 Joining a VMR by CTP20..................................................................................................................... 54 Joining a Virtual Meeting Room by Dialing..........................................................................................54
Manage Yealink Cloud Video Conferences....................................................................................................... 54 Appointing a Lecturer.............................................................................................................................54 Applying for Speaking........................................................................................................................... 55 Managing the Application...................................................................................................................... 55 Inviting Conference Participants............................................................................................................ 56 Removing Conference Participants........................................................................................................ 57 Muting or Unmuting All Conference Participants.................................................................................57 Muting or Unmuting a Conference Participant......................................................................................57 Locking/Unlocking the Conference........................................................................................................58 Allowing/Rejecting the Participant to Join the Conference...................................................................58 Viewing the Message List...................................................................................................................... 58 Leaving the Conference..........................................................................................................................59 Ending the Conferences..........................................................................................................................60
Using Yealink Meeting Server...............................................................................60 Dialing YMS Accounts...................................................................................................................................... 61 Viewing Scheduled Conferences........................................................................................................................ 61 Joining Scheduled Conferences..........................................................................................................................61
Joining a Scheduled Conference from a Conference Reminder............................................................ 61 Joining a Scheduled Conference from a Conference Invitation............................................................ 62 Joining a Scheduled Conference from the Conference Schedule.......................................................... 62 Joining a Scheduled Conference from the Notification Center............................................................. 62 Joining a Scheduled YMS Conference by Dialing................................................................................ 62 Watching the Live Broadcast................................................................................................................. 63
Meet Now Conference........................................................................................................................................63 Initiating Meet Now Conferences.......................................................................................................... 63 Joining a Meet Now Conference by Dialing......................................................................................... 63
Virtual Meeting Room........................................................................................................................................64 Joining a VMR from Directory..............................................................................................................64 Joining a Virtual Meeting Room by Dialing..........................................................................................65
Manage YMS Video Conferences......................................................................................................................65 Appointing a Lecturer.............................................................................................................................65 Applying for Speaking........................................................................................................................... 66 Managing the Application...................................................................................................................... 66 Inviting Conference Participants............................................................................................................ 67 Removing Conference Participants........................................................................................................ 68 Muting or Unmuting All Conference Participants.................................................................................68 Muting or Unmuting a Conference Participant......................................................................................68 Locking/Unlocking the Conference........................................................................................................69 Allowing/Rejecting the Participant to Join the Conference...................................................................69 Viewing the Message List...................................................................................................................... 69 Leaving the Conference..........................................................................................................................70 Ending the Conferences..........................................................................................................................70
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Using the Third-party Video Conference Platforms........................................... 71
Using Basic Features.............................................................................................. 71 Viewing the World Time.................................................................................................................................... 72 Presenting............................................................................................................................................................ 72
Wired Sharing......................................................................................................................................... 72 Wireless Sharing..................................................................................................................................... 74 Controlling the Shared Content by CTP20............................................................................................ 76
Recording Videos................................................................................................................................................78 Starting or Stopping Recording Videos..................................................................................................78 Viewing Recorded Videos...................................................................................................................... 79 Copying the Video from the Local Storage to the USB Flash Drive.................................................... 80 Deleting Recorded Videos...................................................................................................................... 80
Screenshot........................................................................................................................................................... 80 Using Screenshot.................................................................................................................................... 80 Viewing Screenshots...............................................................................................................................81 Copying the Screenshot from the Local Storage to the USB Flash Drive.............................................82 Deleing Screenshots................................................................................................................................82
Using the Whiteboard Feature of CTP20.......................................................................................................... 82 Using the Whiteboard Collaboration When not in a Call......................................................................82 Using the Whiteboard Collaboration in a Call...................................................................................... 83
Using Multiple CTP20s for Collaboration.........................................................................................................83
Settings..................................................................................................................... 83 Configuring the Audio Settings..........................................................................................................................84
Adjusting the Volume............................................................................................................................. 84 Key Tone.................................................................................................................................................84 Enabling Silent Mode............................................................................................................................. 84 Muting the Microphone..........................................................................................................................85
Configuring Video Settings................................................................................................................................ 85 Maximizing Monitor Video Display...................................................................................................... 86 Allowing Website Snapshot....................................................................................................................86 Video Input Source................................................................................................................................. 86 Changing the Screen Layout.................................................................................................................. 87
Configuring Camera Settings............................................................................................................................. 91 Controlling Cameras............................................................................................................................... 91 Allowing the Far-End System to Control Your Camera........................................................................92 Setting Camera Presets........................................................................................................................... 93
Accessories with Your System............................................................................... 96 Using VCM34.....................................................................................................................................................96 Using Hardware of CPE90 Wired Expansion Microphones..............................................................................96
Placing CPE90 Wired Expansion Microphones.....................................................................................97 Muting or Unmuting the Microphone....................................................................................................97
Using the Soundbar............................................................................................................................................ 97 Using the CPW90-BT Bluetooth Wireless Microphones with VCS..................................................................97
Viewing the Information of CPW90-BT Bluetooth Wireless Microphones by Remote Control........... 98 Viewing the Information of CPW90-BT view Bluetooth Wireless Microphones by CP960................. 98 Viewing the Information of CPW90-BT Bluetooth Wireless Microphones by CTP20......................... 98
Using WPP20 Wireless Presentation Pod.......................................................................................................... 98 Using the CPN10 PSTN Box.............................................................................................................................98
Using the VCC22 Video Conferencing Cameras...............................................................................................98 Controlling VCC22 Camera................................................................................................................... 99 Camera Layout........................................................................................................................................99 Controlling Multiple Remote Cameras................................................................................................ 100 Layouts of Multiple Monitors.............................................................................................................. 100 Resetting the Camera............................................................................................................................100
| About This Guide | 7
About This Guide
Thank you for choosing the Yealink Full HD video conferencing system.
It supports 1080P-full HD video conferencing and includes outstanding features such as good compatibility, easy deployment and intelligent network adaptability. With the video conferencing system, the enterprises can solve the video conferencing dilemma they face, and the users can experience high-quality video conferences, rich and reliable data-cooperation.
This guide is applicable to the following Yealink device:
VC880 video conferencing system: suitable for large rooms. PVT980 video conferencing system: suitable for meeting control rooms or lecture halls with cabinet. VC800 video conferencing system and VC500 (Pro)/PVT950 video conferencing endpoint: suitable for middle
size meeting room. VC200 video conferencing endpoint: suitable for huddle rooms.
This guide provides everything you need to quickly use your new system. Before you set up and use the video conferencing system, check with your system administrator that the IP network is ready for system configuration and read the Quick Start Guide in the product package.
In This Guide Related Documentations
In This Guide This guide contains the following chapters:
Chapter 1 About This Guide Chapter 2 Getting Started Chapter 3 Managing the Directory Chapter 4 Managing the Call History Chapter 5 Operating Calls Chapter 6 Managing the Local Video Conference Chapter 7 Using the Yealink VC Cloud Management Service Platform Chapter 8 Using Yealink Meeting Server Chapter 9 Using the Third-party Video Conference Platforms Chapter 10 Using Basic Features Chapter 11 Settings Chapter 12 Accessories with Your System
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Related Documentations The following table lists the documents available for the video conferencing system.
Item Contents Where to find
Language
Yealink VC880 Full HD Video Conferencing System Quick Start Guide
Yealink VC800 Full HD Video Conferencing System Quick Start Guide
Yealink VC500 Full HD Video Conferencing Endpoint Quick Start Guide
Yealink VC200 Video Conferencing Endpoint Quick Start Guide
Yealink PVT980 Full HD Video Conferencing System Quick Start Guide
Yealink PVT950 Full HD Video Conferencing System Quick Start Guide
System installation and network configuration
On the website/
in the package
English/ Chinese
Yealink VCR11 Remote Control Quick Reference Guide
Using VCR11 Remote Control
On the website/
English/ Chinese
Yealink VCC22 Video Conferencing Camera Quick Start Guide
Install VCC22 Video Conferencing Camera
On the website/
English/ Chinese
Yealink PSTN Box CPN10 Quick Start Guide Connect the video conference system to PSTN
On the website/
in the package
English/ Chinese
Yealink CPW90-BT Bluetooth Wireless Microphones Quick Start Guide
Connect CPW90-BT Bluetooth wireless microphones to video conferencing system
On the website/
in the package
English/ Chinese
Yealink Wi-Fi USB Dongle WF50 User Guide Connect to Wi-Fi and providing wireless AP
On the website/
English/ Chinese
Yealink WPP20 Wireless Presentation Pod Quick Start Guide
Connect WPP20 wireless presentation pod to VCS
On the website/
in the package
English/ Chinese
Yealink CP960 HD IP Conference Phone Quick Reference Guide
Using CP960 Conference Phone
On the website/
English/ Chinese
Yealink WPP20 Wireless Presentation Pod User Guide
Use WPP20 wireless presentation pod to share content
On the website/
English/ Chinese
Yealink CTP20 Quick Start Guide Connect CTP20 Touch Panel to VCS
On the website/
English/ Chinese
| Getting Started | 9
Item Contents Where to find
Language
Yealink VCM34 Quick Start Guide Connect VCM34 to VCS On the website/
English/ Chinese
Note: You can download the latest documents online:
http://support.yealink.com/documentFront/forwardToDocumentFrontDisplayPage.
Getting Started
This chapter introduces the basic operation of VCS.
Hardware of VCR11 Remote Control Hardware of CP960 Introduction of CTP20 Touch Panel Powering on the System Powering off the System Running the Setup Wizard Putting the System to Sleep Waking up the System Screens and Icons
Hardware of VCR11 Remote Control The VCR11 remote control enables you to operate a video conferencing system, which include placing calls, adjusting the volume, controlling the camera and so on. The following introduces the buttons of the VCR11 remote control and how to enter characters using your remote control.
Introduction of VCR11 Remote Control Enter Characters by Remote Control
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Introduction of VCR11 Remote Control The features of the keys on the remote control are described as below:
NO. Item Description
1 Switch Power the system on or off. Put the system to sleep or wake the system.
2 Video recording key
Start or stop recording the video and audio.
3 Layout key Adjust the layout during a video call.
4 Custom Key Customize the key function.
The system administrator can customize the key as the Presentation key (default), the Input key, the ScreenShot key or Mute Speaker key.
5 Volume+ Turn up the system volume.
6 Volume- Decrease the speaker volume.
7 Zoom in key Increase the focal length of the camera. Zoom the captured image in. Turn the page up.
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NO. Item Description
8 Zoom out key Decrease the focal length of the camera. Zoom the captured image out. Turn the page down.
9 OK key Go the sub-menu, confirm the action or select one item.
10 Navigation Keys
Navigate through menu items. Pan and tilt the camera to adjust the angle.
11 Mute key Mute or unmute the microphone.
12 Home key Return to the idle screen when the system is not in a call. Open Talk Menu during a call.
13 Return key Return to the previous menu.
14 Dial key Enter the pre-dialing screen, the dialing screen or the answering screen.
15 Delete key Delete one character at a time. Long press to delete all characters in the input field. If the system is connected to a USB flash drive, you can long press for 2
second it to start capturing packets and long press it for 2 seconds again to stop capturing packets.
16 Hang up key End a call or exits a conference call. Return to the idle screen.
17 Numeric keypad
Enter digits. Go to the dialing screen.
18 Asterisk key Enter the special characters: .@*.
19 Pound key Enter the pound key (#).
Note: The infrared sensor locates within the LED indicator of camera. Aim the remote control at the infrared sensor to operate the camera.
Enter Characters by Remote Control You can use onscreen keyboard on the monitor or use keypad on the remote control to enter characters.
Using the Onscreen Keyboard Enter Characters by Dial Pad
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Using the Onscreen Keyboard You need to be familiar with the onscreen keyboard before using it. The following takes the English input method as an example, introducing the function of the keys:
About this task
NO. Item Description
1 26 English Letters Enter the letter.
2 Switch to the uppercase input mode.
3 Switch to the numeric & symbolic input mode.
4 If your system administrator enables Russian, you can select this button to switch between English and Russian input methods.
5 Space Key Enter a space.
6 Cursor Position a cursor.
7 Hide the onscreen keyboard.
8 Special Characters Enter the corresponding special character.
9 Delete key Delete one character at a time.
Long press to delete two or more characters.
Procedure
1. In the editor area, select to open the onscreen keyboard.
2. Select the corresponding characters and press OK key.
Enter Characters by Dial Pad The keypad of your remote control only provides digit keys and #.@* keys.
Procedure
Press the keypad on the remote control to enter characters.
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Hardware of CP960 The following introduces the hardware of CP960 and how to enter characters by your CP960.
Introduction of CP960 Conference Phone Entering Characters by CP960
Introduction of CP960 Conference Phone CP960 Conference Phone Supports 360-degree audio pickup at a radius of up to 6 meters. It can work as an audio device for the system. You can also place calls, answer calls or view directory and history on CP960.
NO. Item Description
1 Three Internal Microphones
Support 360-degree audio pickup at a radius of up to 6 meters.
2 Mute Touch Keys Indicate the status of the phone and the call. Toggle mute feature.
3 Speaker You can hear the voice from the speaker when you choose hand-free mode.
4 Touch Screen 5 inch (720 x 1280) capacitive (5 point) touch screen with two idle screens. Tap to select items and navigate menus.
Display the information about the call, the message, the time, the date and other relevant data:
Call information: the caller ID and the call duration Icons (for example, ) The prompts of the missed calls Prompts (for example, Delete selected item?) Time and date
5 Volume Touch Keys
Adjust the volume of the speaker, ringer or media.
6 HOME Touch Key Return to the idle screen.
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NO. Item Description
7 Wired Mic Ports Connect CPE90 to your phone (optional).
8 Internet Connect to the VC Hub/Phone port on the video conferencing system. Connect to the Audio port on the VCH50 video conferencing hub.
9 Security Slot Allow you to connect a universal security cable to your phone so you can fix your phone on the table.
10 3.5mm Audio-out Port
This port is unavailable when CP960 works with the video conferencing system.
11 Micro USB Port This port is unavailable when CP960 works with the video conferencing system.
12 USB Insert a USB flash drive to a USB port for storing screenshots, recording videos or captured packets (optional).
Entering Characters by CP960 You can use the onscreen keyboard on the touch screen or use the onscreen dial pad on the dialing screen to enter characters.
Enter Characters by Onscreen Keyboard Performing Other Operations by the Onscreen Keyboard Enter Characters by Dial Pad
Enter Characters by Onscreen Keyboard You need to be familiar with the onscreen keyboard before using it. CP960 provides English (US) and Google Pinyin input methods.
Android Keyboard (AOSP) English (US) Input Method
Number Key Tone Description
1 26 English Letters Enter the letter. Long tap a key then slide to choose an
option.
2 Delete key Tap to delete the entered character one by one.
Long tap to delete two or more characters.
| Getting Started | 15
Number Key Tone Description
Next Key Tap to go to the next field.
Send Key Tap to dial out the number.
3 Display the name of the corresponding feature, and the user can tap the corresponding key to complete the operation.
Search Searching for Contacts.
4 Two Special Characters Enter the corresponding special character. Long tap the point key (.) then slide to
choose an option.
5 Space Key Enter a space. Long tap the point key (.) to change the
input method.
6 Switches to the numeric & symbolic input mode.
7 Switches to the uppercase input mode.
Google Pinyin Input Method
You can long tap the space key to change the input method to Google Pinyin, then you can enter Chinese.
Tap the key in the left corner to change the input method to Android Keyboard (AOSP).
Performing Other Operations by the Onscreen Keyboard
About this task
Operation Procedure
Position the cursor. Tap the desired position on the touch screen.
Select a desired character.
1. Long tap the character. 2. Do one of the following:
Tap on the top of the touch screen to select all characters.
Drag / to select parts of the characters.
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Operation Procedure
Cut/Copy characters.
1. Select characters. 2.
Tap CUT/POTY or tap / on the status bar. 3. Long tap the desired field. 4. Tap PASTE.
Delete more characters at a time.
Do one of the following:
Long tap the entered character(s), drag / to select the desired characters, and then
tap .
Drag / to select the desired characters, and then tap . Long press .
Replace characters. 1. Drag the cursor to select the desired character. 2. Enter the desired character.
Enter Characters by Dial Pad On the Dial page, you can enter the desired number. The dial pad only provides digit keys and #.@* key.
Introduction of CTP20 Touch Panel
As the controller of VCS devices, CTP20 touch panel can help you fully control VC200/VC500/VC800/VC880 system. You can use it to place calls, initiate conferences, adjust the volume, control the camera, record videos, and so on. Whats more, CTP20 supports collaborative editing and the note feature, that is to say, participants can add notes to the presentation or to the whiteboard, which can improve the communication efficiency of the traditional video conferencing presentation.
Waking up the CTP20 Touch Panel Using Onscreen Keyboard of CTP20 Interface Introduction of the CTP20 Whiteboard Toolbar Introduction of CTP20 Note Toolbar
Waking up the CTP20 Touch Panel If the CTP20 has been idle for a while, it will automatically go to the screen saver. You can touch the CTP20 screen to wake it up.
Procedure
Touch the screen.
Using Onscreen Keyboard of CTP20 You need to be familiar with the onscreen keyboard before using it. CTP20 provides English (US) and Google Pinyin input methods.
Android Keyboard (AOSP) English (US) Input Method
| Getting Started | 17
Number Key Tone Description
1 26 English Letters Enter the letter. Long tap a key then slide to choose an
option.
2 Delete key Tap to delete the entered character one by one.
Long tap to delete two or more characters.
Next Key Tap to go to the next field.3 This key is flexible to identify the context sensitive features. Send Key Dial out the number or search for contacts.
4 Two Special Characters Enter the corresponding special character. Long tap the point key (.) then slide to
choose an option.
5 Space Key Enter a space. Long tap to change the input method.
6 Switch to the numeric & symbolic input mode.
7 Switch to the uppercase input mode.
Google Pinyin Input Method
You can long tap the space key to change the input method to Google Pinyin, then you can enter Chinese.
You can also long tap the key at the bottom-left corner to change the input method into ASOP.
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Interface Introduction of the CTP20 Whiteboard Toolbar
Interface introduction of the CTP20 whiteboard toolbar is as below:
Introduction of CTP20 Note Toolbar
The interface introduction of the CTP20 note toolbar is as below:
Powering on the System Your system starts up automatically after you connect an electrical supply. If you power off the system using the remote control, do the following to power it up.
Procedure
On your remote control, press . Your system is powered on successfully, and the LED indicator glows solid green.
Related tasks Powering off the System
| Getting Started | 19
Powering off the System
Procedure
1. On your remote control, press . 2. Select Shut down and then press OK key.
The system shuts down immediately, and the LED indicator goes out.
Running the Setup Wizard The setup wizard appears automatically at the first startup or when the system is reset to factory. You can configure the initiative settings, for example the language, the network, and the account, for the device by your remote control/ CTP20 touch panel.
Note: You can also tap Exit Boot Wizard on your CP960 to skip the setup wizard.
Putting the System to Sleep You can put the system to sleep immediately if you do not use it temporarily.
Procedure
1. On your remote control, press . 2. Select Sleep and then press OK key.
The system goes to sleep immediately, and the LED on the system or the camera glows solid red.
Waking up the System