Xerox SMARTsend Release 3 Admin Quick Reference Guide

Xerox SMARTsend Release 3 Software manual cover
Pages 4
Year 2009
Language(s)
English en

Xerox SMARTsend Release 3 Software Specification

Xerox SMARTsend Release 3 is a robust software solution designed to streamline document distribution and enhance workflow efficiency across organizations. The software enables users to capture, process, and route documents from multifunction printers (MFPs) to multiple destinations, including email, network folders, and other applications. SMARTsend Release 3 integrates seamlessly with Xerox MFPs, offering an intuitive interface that simplifies the conversion of paper documents into digital formats.

This release supports a wide range of file formats, ensuring compatibility with various document management systems. It offers advanced OCR (Optical Character Recognition) capabilities, allowing for the extraction of text from scanned documents to create searchable and editable files. The software's automated workflow features enable users to predefine distribution rules, reducing manual intervention and minimizing errors.

Security is a core component, with SMARTsend Release 3 providing robust encryption and authentication protocols to safeguard sensitive information. It supports LDAP and Active Directory integration for user authentication, ensuring that document access is restricted to authorized personnel. Administrators can easily configure and manage user permissions through a central console, optimizing both security and compliance.

SMARTsend Release 3's scalability makes it suitable for organizations of all sizes, offering flexible deployment options that can be tailored to meet specific business needs. The software is compatible with existing IT infrastructure, minimizing the need for additional investments. It also includes comprehensive reporting tools, allowing administrators to track document flows and usage patterns, helping optimize resource allocation and improve operational efficiency. Overall, Xerox SMARTsend Release 3 stands out as a versatile and secure solution for enhancing document management and distribution workflows.

Xerox SMARTsend Release 3 Software F.A.Q.

How do I install Xerox SMARTsend Release 3 Software on my server?

To install Xerox SMARTsend Release 3, ensure your server meets the system requirements. Download the installer from the Xerox support site, run the executable file, and follow the on-screen instructions to complete the installation process.

What are the system requirements for running Xerox SMARTsend Release 3?

Xerox SMARTsend Release 3 requires a Windows Server operating system, at least 4GB of RAM, and 500MB of free disk space. Ensure .NET Framework 4.5 or later is installed.

How can I troubleshoot connectivity issues with Xerox SMARTsend?

Check network settings and ensure the device is connected to the correct network. Verify firewall settings and ensure necessary ports are open. Restart the SMARTsend service and the device if needed.

What should I do if Xerox SMARTsend is not scanning documents correctly?

Ensure the scanner is properly connected and configured. Check for paper jams or obstructions. Update the scanner drivers and verify the scan settings in the SMARTsend interface.

How do I update Xerox SMARTsend to the latest version?

Visit the Xerox support website to download the latest update package. Run the update installer and follow the prompts to complete the update process. Restart the server if required.

Can I customize scan workflows in Xerox SMARTsend?

Yes, Xerox SMARTsend allows customization of scan workflows. Access the workflow settings in the SMARTsend interface to modify or create new workflows according to your requirements.

How do I perform regular maintenance on Xerox SMARTsend?

Regularly check for software updates, review system logs for errors, and ensure backup configurations are up to date. Clean the scanner and ensure all network connections are secure.

What should I do if I encounter error codes in Xerox SMARTsend?

Consult the Xerox SMARTsend user manual for a list of error codes and their meanings. Follow recommended troubleshooting steps or contact Xerox support for further assistance.

How can I set up email notifications in Xerox SMARTsend?

Access the notification settings in the SMARTsend admin interface. Configure SMTP server details and specify email addresses for notifications. Enable notifications for desired events.

Is it possible to integrate Xerox SMARTsend with other document management systems?

Xerox SMARTsend supports integration with various document management systems through its API. Refer to the integration guide for detailed instructions on setting up connections with third-party systems.