Xerox OmniPage16 User's Guide

Xerox OmniPage16 Software manual cover
Pages 100
Year 2016
Language(s)
English en

Xerox OmniPage16 Software Specification

Xerox OmniPage 16 is a sophisticated optical character recognition (OCR) software designed to convert various types of documents, including paper, PDFs, and images, into editable and searchable digital files. It leverages advanced OCR technology to ensure high accuracy in text recognition, making it an ideal tool for both personal and professional use. The software supports a wide range of input formats and can output to numerous file types, such as Microsoft Word, Excel, PowerPoint, PDF, HTML, and more, thereby enhancing its versatility in document management tasks.

OmniPage 16 features an intuitive user interface that simplifies the document conversion process, allowing users to easily navigate through its functionalities. The software integrates with popular cloud storage services, enabling seamless document sharing and accessibility across devices. Its built-in support for batch processing allows users to convert multiple documents simultaneously, significantly improving productivity for large-scale document conversion projects.

The software includes advanced layout retention capabilities, ensuring that converted files maintain the original document's format, including columns, tables, and graphics. OmniPage 16 also offers language support for over 120 languages, making it suitable for global operations. Additionally, it incorporates voice recognition technology for users who prefer dictation as a method of input.

Security features in OmniPage 16 include password protection and encryption options for sensitive documents, ensuring that converted files remain secure. The software is compatible with Windows operating systems and requires a minimum of 256 MB RAM and 150 MB of hard disk space for installation. By providing a comprehensive suite of OCR tools, Xerox OmniPage 16 helps streamline document management workflows, reduce manual data entry, and enhance overall efficiency in digital document processing.

Xerox OmniPage16 Software F.A.Q.

How do I convert a scanned document to editable text using Xerox OmniPage 16?

To convert a scanned document, open OmniPage 16, select 'Load Files', choose your scanned document, and then click 'Perform OCR'. The software will convert the scanned image into editable text.

What file formats are supported by Xerox OmniPage 16 for saving converted documents?

Xerox OmniPage 16 supports various file formats including PDF, DOC, RTF, HTML, and TXT for saving converted documents.

How can I improve the OCR accuracy in OmniPage 16?

To improve OCR accuracy, ensure the document is scanned at a resolution of at least 300 DPI, use a clean and clear original, and utilize the 'OCR Proofreader' feature to manually correct errors.

How do I troubleshoot if OmniPage 16 crashes upon startup?

First, ensure your system meets the software requirements. Try reinstalling the software, updating your graphics drivers, and disabling any conflicting startup programs.

Can OmniPage 16 handle multi-page documents during conversion?

Yes, OmniPage 16 can handle multi-page documents. Use the 'Batch Manager' to process multiple pages or entire folders in one go.

How do I maintain and update Xerox OmniPage 16 software?

Regularly check for updates through the 'Help' menu under 'Check for Updates'. Ensure your system is free from malware and your OS is up to date for optimal performance.

What are the system requirements for installing Xerox OmniPage 16?

The minimum system requirements include a 1 GHz or faster processor, 512 MB RAM (1 GB recommended), 300 MB of available hard disk space, and Windows XP or later.

How do I resolve OCR errors in complex documents with mixed content?

For documents with mixed content such as text and images, use the 'Zoning Tool' to manually define text, graphic, and table areas to improve OCR results.

What is the process of using OmniPage 16's 'Direct OCR' feature?

The 'Direct OCR' feature allows you to convert documents from within other applications like Microsoft Word. Simply open the document in Word, select 'Direct OCR', and follow the prompts to convert.

How can I automate repetitive OCR tasks with OmniPage 16?

Use the 'Workflows' feature to automate repetitive tasks. You can create custom workflows to process documents with predefined settings, save them in specific formats, and more.