Contents

FreeFlow Web Services Print Buyers User Guide
Introduction
- About FreeFlow Web Services
- About this Guide
- Basic Concepts
  - Jobs and Templates
  - Job Flow
- Getting Started
  - Main Interface Components
Ordering Jobs
- Ordering Workflows
- Ordering Jobs from Superstore Catalogs
  - Optional Wizard Steps
    - Job Specification
    - Variable Information
    - Upload File
    - File Report
      - Editing Page Size
    - Preview
    - Job Summary
      - Attaching Files to a Job
    - Job Details
  - Ordering Static Jobs
  - Ordering Variable Information Jobs
    - Ordering Personalized Jobs
    - Ordering Variable Data Jobs
      - Uploading Variable Records
      - Mapping Variable Records
      - Editing Variable Records
      - Ordering
    - Ordering from Variable Data Archive
- Ordering Jobs from HTML Catalogs
  - Main Workflow
  - Additional Ordering Options
- Ordering Inventory Jobs
  - Ordering to Inventory
  - Ordering from Inventory
- Ordering Jobs from Files Stored on the Users Computer
- Ordering Book Assembly Jobs
  - Uploading Print Files
  - Setting Binding Style
  - Preflight Report
  - Defining Job Components
  - Ordering
- Shopping Cart and Order Checkout
  - Handling Jobs in Shopping Cart
  - Order Price Calculation
  - Order Checkout
    - Setting Shipping Parameters
    - Placing Order
Tracking Jobs
- Job Queues and Statuses
- Searching for a Job
  - Main Features of the Search Window
  - Search Options
  - Job Details and Related Operations
- Job Activities
Managing Templates
- Templates Repository
  - Template Types
  - Controls and Operations
  - Searching for Templates
- Creating Templates
  - Workflows and Wizards
    - Simple Job Templates
    - Composite Job Templates
  - Creating Static Templates
    - Uploading Content to a Template
    - Setting Template Properties
    - Preflight Check of Uploaded File
    - Saving Templates as Static
  - Creating VI Templates
    - Setting VI Workflow
    - Creating VI Fields
    - Defining Properties of VI Fields
    - Arranging VI Fields
    - Saving VI Template
  - Creating Book Assembly Templates
- Template Activities
  - Setting Workflow Policy
  - Setting MailToPrint Option
- Defining VI Fields using Form Editor
  - Defining the Basic Field Properties
    - Text Fields
      - Defining Input Restrictions on Fields
      - Defining Non-Editable Fields
      - Defining Non-Printable Fields
      - Defining User Moveable Fields
      - Defining Pinned Fields
      - Defining the Target Audience of a Field
      - Defining Field Format
      - Defining Drop-down Menu Fields
        
        Defining a Simple Drop-down Menu
        
        Defining a Complex Drop-down Menu
      - Defining Composite Fields
    - Image Fields
      - Defining Input Restrictions on Fields
      - Defining Non-Editable Fields
      - Defining Non-Printable Fields
      - Defining User Moveable Fields
      - Defining Pinned Fields
      - Defining the Target Audience of a Field
      - Controlling the Image Upload Policy
      - Controlling the Image Selection GUI
      - Enabling the Image Editor
    - Advanced Options
      - Defining Advanced Options
        
        Defining Position Links
        
        Defining a Suffix
        
        Defining Advanced Group Centering
        
        Handling Empty Fields
        
        Handling Identical Input Fields
        
        Defining Advanced Style Selection
Job Assets
- Catalog Library
  - Managing Catalogs
    - Creating a New HTML Catalog
    - Adding Templates to HTML Catalogs
    - Exporting Catalog Content
  - Template Display Setup
  - Catalog Properties Setup
    - Setting Display Parameters
    - Setting Workflow Parameters
    - Setting Variable Information Fields
    - Setting Order Parameters
    - Setting Delivery Parameters
    - Setting Price Preview
    - Setting Email Options
    - Finishing the Setup Procedure
- Image Library
  - Managing the Image Library
    - Uploading Images to the Library
- Inventory
  - Managing Inventory Templates
- Variable Data Files
  - Managing the Library
  - Database Features
Account Administration
- Introduction
- General Account Settings
  - General Contact Information
  - Default Starting Page
  - General Shipping and Billing Addresses
- Setting Account Users
  - Managing Users
    - Creating a New User
    - User List Tools
    - User Starting Page
    - Shipping and Billing
  - User Types and Privileges
- Setting User Groups
  - Creating a New Group
  - Deleting a Group
- Setting Departments
- Setting Cost Centers
  - Creating a New Cost Center
  - Modifying a Cost Center Budget
- Setting Email Notifications
- Handling the Address Book
  - Managing Contacts
    - Contact Display
    - Searching for a Contact
    - Creating a New Contact
    - Toolbar Activities
Print Driver Configuration
- Installing Print Driver
  - Prerequisites (Windows Vista Only)
  - Installation on Macintosh, Windows 2000, 2003, XP, and Vista
    - Macintosh
    - Windows
- Ordering Jobs through the Print Driver
Index

Xerox FreeFlow Web Services Ver.9.0 Print Buyers User Guide

Xerox FreeFlow Web Services Ver.9.0 Software manual cover

Pages 60

Year 2012

Language(s)

of 60

Xerox FreeFlow Web Services Ver.9.0 Software

Print Buyers User Guide

60 pages

Print Service Provide Guide

299 pages

Xerox FreeFlow Web Services Ver.9.0 Software Specification

Xerox FreeFlow Web Services Version 9.0 is a robust web-to-print software solution designed to streamline and enhance the print production workflow. This software facilitates seamless integration with existing print environments, enabling businesses to efficiently manage their print operations from order submission to final delivery. Version 9.0 introduces enhanced user interfaces and advanced customization options, empowering print service providers to offer personalized customer experiences.

This version is compatible with a wide range of web browsers and supports various operating systems, ensuring accessibility and ease of use across different platforms. The software features an intuitive dashboard that provides real-time updates on job status, inventory management, and production schedules. Secure login protocols and user authentication mechanisms are incorporated to protect sensitive customer data and ensure compliance with data protection regulations.

Advanced automation capabilities in FreeFlow Web Services Ver.9.0 help reduce manual interventions, allowing for quicker turnaround times and increased operational efficiency. The software supports a variety of file formats and offers robust prepress functionalities, including file validation and error detection, to ensure high-quality output. Integration with popular payment gateways facilitates smooth financial transactions, enhancing the customer purchase experience.

Moreover, the software provides comprehensive reporting and analytics tools, offering insights into customer behavior, order trends, and production performance. These insights enable businesses to make informed decisions, optimize their service offerings, and improve customer satisfaction. Scalability is a key feature, as the software can be adjusted to meet the evolving needs of expanding businesses. Overall, Xerox FreeFlow Web Services Version 9.0 is an all-encompassing solution that enhances print operations through automation, flexibility, and user-centric design.

Xerox FreeFlow Web Services Ver.9.0 Software F.A.Q.

How do I install Xerox FreeFlow Web Services Ver.9.0 on my server?

To install Xerox FreeFlow Web Services Ver.9.0, first ensure your server meets the minimum system requirements. Then, download the installation package from the Xerox support site, and run the installer. Follow the on-screen instructions to complete the installation process.

What should I do if Xerox FreeFlow Web Services won't start?

If the software won't start, first check if your server meets the necessary system requirements. Ensure all required services are running. Examine the event logs for any errors and verify your network connection. Reinstall the software if necessary.

How can I back up settings and configurations in Xerox FreeFlow Web Services Ver.9.0?

To back up settings, navigate to the 'Administration' section, select 'Backup and Restore', and choose 'Create Backup'. Follow the prompts to save your configuration to a secure location.

What are the key steps for troubleshooting print job delays in Xerox FreeFlow Web Services?

Check the server's performance metrics to ensure it's not overloaded. Verify the network connectivity and bandwidth. Also, inspect the job queue for any stuck jobs and clear them if necessary.

Can I integrate Xerox FreeFlow Web Services with third-party applications?

Yes, Xerox FreeFlow Web Services can be integrated with third-party applications using APIs. Refer to the API documentation for details on creating custom integrations.

How do I update Xerox FreeFlow Web Services to the latest version?

To update, first back up your current configuration. Then, download the latest update from the Xerox website and run the update installer. Follow the on-screen instructions to complete the update.

What maintenance tasks should be regularly performed on Xerox FreeFlow Web Services Ver.9.0?

Regular maintenance includes checking for software updates, backing up configurations, monitoring system performance, and reviewing security settings.

How can I improve the performance of Xerox FreeFlow Web Services Ver.9.0?

Enhance performance by ensuring your server hardware meets recommended specifications, optimizing network bandwidth, and regularly clearing the job queue and logs.

What should I check if users can't access Xerox FreeFlow Web Services?

Check the network connectivity and ensure the server is running. Verify that user permissions are correctly configured, and check firewall settings to ensure access is not blocked.