Contents

User Guide
- 1 Installing VI Design Express
  - Supported versions of Adobe InDesign
  - Program Download
  - Specialty Imaging and Barcode Font download
  - Minimum System Requirements
  - Installation Notes
  - Windows installation
    - Complete and Custom Windows installation
  - Mac OS X Installation
    - Custom Install for Mac OS X
  - Licensing
    - License file
      - Using the Activation Key option
      - Using the Load License option
- 2 VI Design Express Overview
  - VI Suite Customer Forum
  - Glossary of Terms
  - Documentation Overview
  - The InDesign Workspace
  - Supported Graphic Formats
  - Screen and Printer Fonts
  - Overview of Specialty Imaging and VDE
  - Limitations
    - Sources of the Limitations
      - Text
      - Graphics
      - Variable Layers
      - Static and Variable Object Interaction
      - Master Pages
      - Other InDesign Objects
      - XML
  - Opening VDE Documents in Updated Versions of InDesign
- 3 Using VDE
  - Setting VDE Preference Options
    - Interface tab
    - Export Settings tab
    - Font Export Options tab
      - Benefits of using printer fonts
      - How to use Font Substitution
      - Creating Entries in the font substitution table
      - OTF/TTF/TTC Font Handling
      - Export using the font substitution table
      - OMR Configuration tab
  - Batch Process PDF Files as Resources
    - Modify PDF with Embedded EPS
  - Variable information and design layout
  - Buttons, Check Boxes and Icons
  - Getting Started
    - Opening the VDE panel
    - Preparing the workspace
    - Defining a Data File
    - Defining the Delimited Data File
      - Loading the delimited data file
    - Loading a subsidiary delimited data file
      - Subsidiary Database
    - Defining an XML Data File
      - Single Occurrence
      - Limited Multiple Occurrence Tag (LMOT)
      - Unlimited Multiple Occurrence Tag (UMOT)
      - Loading the XML data file
        
        Loading the XML data file
      - Data Encoding
      - Choose Tag Type
      - Using XML Data in your document design
        
        Using XML data in tables
      - Using UMOT in tables
    - Selecting an asset folder
    - Defining VDE Data Object Types
- 4 Rules
  - Rule Term Definitions
  - Rule Creation
    - LMOT Subset Retrieval Rule generation
  - Rule Modification or Duplication
  - Rule Testing
  - Rule Deletion
  - Un-associate a visibility object from a layer
  - Find a file with an unknown file extension
  - Importing and Exporting Rules and Transforms
    - Importing a New Data File and its Effect on Rules and Transforms
- 5 VDE Design Elements
  - Text
    - Static Text
    - Variable Text
    - Variable Text Files
    - Text Fitting and Wrapping Options
      - Text Fitting Options
      - Text Wrapping Options
      - Combined Text Fitting and Text Wrapping Options
    - Variable Text On a Path
      - Using Variable Text on a Path
      - Limitations
    - Variable Text around an Object
    - Distorted Text
      - Supported Text Attributes
    - Tabs
    - Paragraph Indent
    - Create Outlines
  - Suppress Blank Variable Text lines
  - Tables Containing Variable Fields
  - Dynamic Character Styles
    - Basic Character Formats
    - Advanced Character Formats
    - Character Color
    - Underline Options
    - Using Dynamic Character Styles
      - The Importance of a Default Character Style
        
        Example
    - Mixing Static and Dynamic Text Styles
      - Example
        
        Step 1, Create Character Styles
        
        Step 2, Create Character Style Rules
        
        Step 3, Apply the Rules
  - Graphics
    - Static Graphics
    - Variable Images
      - Basic Variable Image Insertion
      - Remove an Image
      - Fitting an Image to a Frame
  - Barcodes
    - Aztec
    - Data Matrix
    - EAN-5
    - EAN-8
    - EAN-13
    - GS1 Databar
    - MaxiCode
    - PDF417
    - QR Code
    - USPS 4-State Customer Barcode (IMB)
    - UPC-A
    - UPC-E
  - Barcode Fonts
    - Code 128
    - Code 39
    - EAN 128
    - EAN (8-digit)
    - EAN (13-digit)
    - Interleaved 2 of 5
    - PostJPN
    - PostNet
    - UPC (Version A)
    - OMR
  - Variable Layers
  - PDF Fillable Form Fields
- 6 VDE Text Pattern Swatches
  - Creating a Text Pattern Swatch
  - Using SI Effects in a Text Pattern Swatch
    - Artistic Black VDE Text Pattern Swatch
    - Fluorescent VDE Text Pattern Swatch
    - Infrared VDE Text Pattern Swatch
    - Micro Text VDE Text Pattern Swatch
    - GlossMark and Correlation Mark Text VDE Text Pattern Swatch
- 7 Xerox Specialty Inks
  - Static and Variable Text
    - Text Limitations
  - Static and Variable Images
  - Objects
  - Paths
  - The Completed Page Layout
- 8 Variable Color
  - Applying a Variable Color to a Frame Stroke or Frame Fill
  - Applying a variable color to a monochrome image
- 9 VDE Business Charts
  - Business Chart Options
  - VI Design Express Chart Options
    - Selecting Input Data
    - Bar and Line Chart Options
    - Pie Chart Options
    - Preview
    - Margins
    - Advanced VIPP DDG Parameters
- 10 PIF Options
  - Using VDE PIF Options
    - Add a Note
    - Add a URI
    - Delete a VDE PIF Option
- 11 Advanced Functions
  - Activating an Advanced Function
  - Setting Up the BOOKMARK Advanced Function
  - Adding a New Advanced Function
  - Exporting and Importing an Advanced Function
  - Tagging an Advanced Function to a Frame
    - Placing the VIPP code within the Job Structure
  - Saving Advanced Functions
    - Deleting Saved Advanced Functions
    - Setting the Path For Saving Advanced Functions
  - VIPP Job Submission to FreeFlow Core and getting status back from FreeFlow Core
    - Prerequisites to Submit Job to FreeFlow Core
    - FreeFlow Core Tab in Preferences Panel
    - Submit Job to FreeFlow Core
    - FreeFlow Core Submission Settings
    - FreeFlow Core Job Status
    - Setting Inbound and Outbound Rules
      - Creating an Inbound Port Rule
      - Creating an Outbound Port Rule
- 12 Data Transforms
  - Create Data Transform Panel
  - User Input Masks
  - Arithmetic Expressions
  - Creating an Arithmetic Expression Data Transform
    - Creating A Data Transform Named Add Two Numbers
- 13 Export and Printing
  - Export Options
  - Create VI Project Container: Project Settings
  - Create VI Print Package: Print Package Settings
  - Create VI Design Express PDF: PDF Settings
  - Export and Print Panels
    - Print settings
      - Duplex Options
      - Enable Record Range
      - Enable Repeat
    - Multi-Up
      - Z-sort Options
    - Flattening
    - Page Boxes
    - PDF Resources Cropping
    - Media and Finishing
      - Creating a Media Definition
        
        Assigning Media Names to a sheet
      - Media Selection for a Booklet
      - Creating a Finishing definition
        
        Define Finishing Options
        
        Setting Finishing Options
      - Limitations
    - Export Presets
      - Default Export Presets
    - Custom Export Presets
      - Create a Custom Export Preset
      - Use a Custom Export Preset
      - Removing an Existing Export Prefix
  - Printing the VPP, VPC, or PDF file
    - VI Print Package (.vpp)
      - Prerequisites to Support Xerox Office Printers
    - VI Project Container (.vpc)
      - Setting the VPCF Filter option on FFPS
        
        VPCF options
      - Print the .vpc file
- 14 Prefixed Delimited Transactional Data
  - Page Layouts
    - Single Occurrence Field Master Page
    - Multiple Occurrence Field Transaction Page
    - Transaction Continuation Page
    - Other Pages
  - Sample Test Files
  - Transactional Workflow
    - Just Send the Data
    - Test Environment
  - InDesign Screen View and Actual Application Preview
  - Prefixed Delimited Transactional Data Formats
    - Header Record
    - Field Descriptor
    - Prefix
    - Customer Record Set
    - Root Prefix
    - SOF
    - MOF
    - First Multi-occurrence Prefix
    - Prefix/Field
    - Delimiter Character
    - Examples of Prefixed Delimited Transactional Data Files
      - Prefixed Delimited Transactional Data file (With Field Descriptor)
      - Prefixed Delimited Transactional Data file (Without a Field Descriptor)
  - Built-in Variables
    - VPPpageCount (also shown in the Data Panel as VDE_PageNumber)
    - VPPpageTotal (also shown in the Data Panel as VDE_PageTotal)
    - VPPpreviousValue
    - VPPnextValue
    - VPPfirstValue
    - VPPlastValue
    - VPPspaceLeftInFrame
    - VPPprefixName
    - VPPruntimeProductName
  - Built-in Rules and Data Transforms
    - Built-in Rules
      - VDE_BetweenGroup
      - VDE_NewGroup
      - VDE_NewGroupOrFrame
      - VDE_NewRecordSet
    - Built-in Data Transforms
      - VDE_PageNumber
      - VDE_PageTotal
  - Designing a Transactional Document
    - Creating a Transactional Document
      - Preparation
      - Mixed Prefixed Delimited Transactional Data File Description
        
        Field Descriptor Section
      - Importing the Prefixed Delimited Transactional Data File
      - Sample Mixed Transactional Document
      - Name and Address Block
      - Page Numbering
      - Placing the Transactions into your document
      - Proof Print your Application to PDF
      - Adding additional controls to your Transaction Table
      - Business Graphics
        
        Create the Data Transform to Sum the Transfer Costs
        
        Generate the Other Five Data Transforms
      - Additional Row Spacing
        
        Add a Row at the Top of the Table
        
        Create a New Rule
      - VDE Table Options
      - Applying a VDE Row Option to your application
      - Table Headers and/or Footers
        
        Headers
        
        Footers
      - Proofing and Printing your Transactional Document
        
        Proof your Document to a PDF file for Viewing
        
        Print your Document to a VIPP-enabled Print Device for Hard Copy Output
    - Creating a Presorted Prefixed Delimited Transactional Data document
      - Designing a Prefixed Delimited Transactional application using Presorted Data
      - Placing T0 and T1 Transactions
      - Transaction Title
      - Using rules to add a Transaction Label
        
        Add Two Rows for Separation and Title
        
        Add the Rule CallTitle into the Second Row
        
        Add a spacer Row that will show between T0 and T1
      - Data Transforms to sum call totals and Grand Total
        
        Data Transform to sum Local calls in a customer record set
        
        Data Transform to sum International calls in a customer record set
        
        Data Transform to sum All calls in a customer record set
      - Control Local and International Totals visibility
      - Control Row Visibility for Totals
      - Footers
      - Adjusting Row Attributes
- 15 Using Specialty Imaging Effects
  - Printer support restrictions
  - Limitations
  - Important Printer Setup Information
    - Purchase and install Specialty Imaging fonts
    - Set the Printer to Use Specialty Imaging
      - FreeFlow Print Server 7.0 (and above) Settings
  - Installing Specialty Imaging support for VDE
    - Using a Specialty Imaging color swatch
      - Adding a Specialty Imaging Library to the InDesign Swatches Panel
      - Adding an individual Specialty Imaging color to the InDesign Swatches Panel
    - Specialty Imaging fonts for VDE
  - Correlation Mark
    - Single Layer Correlation Effect
    - Two Layer Correlation Effect
  - Correlation Mark font (deprecated)
    - Single Layer Correlation Mark Effect Using Correlation Fonts (Deprecated)
    - Two Layer Correlation Mark Effect Using Correlation Fonts (Deprecated)
    - Correlation Mark limitations and requirements
      - Limitations that only apply to Correlation Fonts (deprecated)
    - Correlation Mark font table (deprecated)
    - Correlation Mark Color Swatches
    - Designing Documents with Correlation Mark
  - Fluorescent Mark Color
    - Single Layer Effect
    - Two Layer Fluorescent Effect
    - FluorescentMark color limitations and requirements
    - FluorescentMark (UV) Color Swatches
    - Designing Documents with FluorescentMark Colors
  - GlossMark Text
  - GlossMark Text font (deprecated)
    - GlossMark Text Limitations and Requirements
      - Limitations that only apply to GlossMark Fonts (Deprecated)
    - GlossMark Text font tables
    - GlossMark Color Swatches
    - Designing Documents with GlossMark Text
  - Void Pantograph
    - How To Create Void Pantograph
    - Applying a Void Pantograph to a Frame
    - Vector Pattern Design using VDE
  - Applying Specialty Imaging Effects to Monochrome TIFF images
  - Infrared Color
    - Infrared Color Swatches
    - Designing documents with Infrared color
      - Create a Single Layer IR Effect
      - Create a Two Layer IR Effect
  - MicroText Font
    - Use the Effect
    - MicroText font limitations and requirements
    - MicroText font table
    - Designing documents with MicroText fonts
  - SI Correlation Mark Effect CR Key Generation
    - Generate CR Key
    - Applying a Key Swatch to a Frame
    - Deleting a CR Key
    - Designing a Document with both SI Effect and Key
- 16 Hints and Tips
  - Getting started
  - Using Suppress Variable Blank Lines
  - Using Data Transforms to correct case issues
  - Using Data Transforms to sub-divide data base fields
  - Using Data Transforms to concatenate two strings
  - Using Data Transform to format numeric data
  - Create a Rule to Insert Text
  - Using Rules to control layer visibility
    - Using VPPlayerName to Support Several Layers with a single Visibility Rule
      - Create a Rule to Contain the Layer Names for Use Below
        
        Creating Visibility Rule
      - Using PDF Visibility Rule
    - Page visibility
      - Attaching the Visibility Rule to the Page
  - Adding Specialty Imaging
    - How to add MicroText
    - How to add FluorescentMark

Xerox FreeFlow VI Design Express Ver.17.0 User Guide

Xerox FreeFlow VI Design Express Ver.17.0 Software manual cover

Pages 496

Year 2021

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of 496

Xerox FreeFlow VI Design Express Ver.17.0 Software Specification

Xerox FreeFlow VI Design Express Version 17.0 is an advanced variable data printing (VDP) solution designed to enhance productivity and creativity for businesses and graphic designers. This software offers a streamlined approach to producing personalized, high-quality print materials, combining intuitive design tools with robust data-handling capabilities. With a user-friendly interface, it enables seamless integration with existing design software, allowing users to create complex variable content without extensive programming knowledge. Version 17.0 introduces enhanced performance features, including optimized processing speeds that improve efficiency and reduce production time for large-scale print jobs. It supports a wide range of data formats, ensuring compatibility with various data sources and simplifying the workflow from design to production. The software also includes advanced color management tools, ensuring accurate color reproduction and consistency across different media types. Security enhancements in this version provide stronger data protection measures, ensuring sensitive information is managed safely throughout the printing process. FreeFlow VI Design Express is compatible with Windows and Mac operating systems, offering flexibility for diverse work environments. It provides comprehensive support for industry-standard file formats, making it a versatile choice for any printing project. The software is equipped with detailed reporting features, enabling users to track and analyze print job metrics for improved decision-making and resource allocation. With its focus on automation and efficiency, FreeFlow VI Design Express Version 17.0 is designed to empower users to produce high-impact, personalized communications with ease and precision, making it an essential tool for modern print service providers aiming to meet the demands of today's dynamic market.

Xerox FreeFlow VI Design Express Ver.17.0 Software F.A.Q.

How do I install Xerox FreeFlow VI Design Express Ver.17.0 on Windows?

To install the software on Windows, run the installer executable and follow the on-screen instructions. Ensure you have administrator rights and all prerequisites are installed. Restart your computer after installation to complete the process.

What are the system requirements for running Xerox FreeFlow VI Design Express Ver.17.0?

The minimum system requirements include Windows 10, 8 GB RAM, 2 GHz dual-core processor, and 10 GB of available hard disk space. Ensure your graphics card supports OpenGL 3.0 or later.

How can I troubleshoot print quality issues in Xerox FreeFlow VI Design Express Ver.17.0?

Check the printer settings and ensure the correct media type is selected. Verify that the latest printer driver is installed and that the software is updated to the latest version. Perform a test print and adjust settings as needed.

Can I automate repetitive tasks in Xerox FreeFlow VI Design Express Ver.17.0?

Yes, you can use scripting and preset templates to automate repetitive tasks. Refer to the user manual for guidance on setting up scripts and using automation features effectively.

How do I update Xerox FreeFlow VI Design Express Ver.17.0 to the latest version?

Visit the Xerox support website, download the latest update package, and run the installer. Follow the on-screen instructions to complete the update process. Ensure that the software is not running during the update.

What file formats are supported by Xerox FreeFlow VI Design Express Ver.17.0?

The software supports various file formats including PDF, EPS, TIFF, JPEG, and PNG. Check the user guide for a comprehensive list of supported formats and any specific requirements for each.

How do I resolve software crashes while using Xerox FreeFlow VI Design Express Ver.17.0?

Ensure your system meets the software's requirements and that all updates are installed. Close unnecessary applications to free up system resources. If crashes persist, contact Xerox support for further assistance.

Is there a way to customize the user interface in Xerox FreeFlow VI Design Express Ver.17.0?

Yes, the user interface can be customized through the 'Preferences' menu. You can adjust the layout, toolbars, and color schemes according to your preferences.

How can I secure my documents in Xerox FreeFlow VI Design Express Ver.17.0?

Use the security settings to encrypt documents and restrict access. The software allows you to set passwords and permissions to prevent unauthorized editing and printing.

What support resources are available for Xerox FreeFlow VI Design Express Ver.17.0 users?

Xerox provides a comprehensive support portal that includes user manuals, FAQs, tutorials, and community forums. You can also contact Xerox support directly for personalized assistance.