Xerox FreeFlow SMARTsend Ver.2.0 Quick Reference Guide

Xerox FreeFlow SMARTsend Ver.2.0 Software manual cover
Pages 4
Year 2006
Language(s)
English en

Xerox FreeFlow SMARTsend Ver.2.0 Software Specification

The Xerox FreeFlow SMARTsend Version 2.0 Software is a robust document distribution solution designed to streamline and enhance workflow efficiency within office environments. It provides advanced capabilities for capturing, processing, and distributing documents to multiple destinations, ensuring seamless integration with existing network infrastructures. The software supports a variety of input formats and can accept documents from multiple sources, including multifunction printers and scanners. Its intelligent routing feature allows users to direct documents to email, network folders, fax destinations, or document management systems based on predefined rules, optimizing operational workflows.

SMARTsend Version 2.0 incorporates advanced optical character recognition (OCR) technology, facilitating the conversion of scanned documents into editable and searchable formats. This enhances data accessibility and management, making it easier to locate and utilize information. The software is configured with a user-friendly interface that simplifies deployment and reduces the learning curve for end-users, promoting rapid adoption across organizations. It also features robust security protocols, including user authentication and encryption, to safeguard sensitive information during transmission and storage.

Integration with LDAP directories allows for seamless user authentication and access control, ensuring that only authorized personnel can access and distribute documents. Additionally, SMARTsend Version 2.0 supports a wide range of output formats, including PDF, TIFF, and JPEG, providing flexibility to meet diverse organizational needs. The software is compatible with various network environments and supports both Windows and Mac operating systems, enhancing its applicability across different IT infrastructures. Overall, Xerox FreeFlow SMARTsend Version 2.0 is a comprehensive solution for organizations seeking to improve document workflow efficiency, security, and accessibility.

Xerox FreeFlow SMARTsend Ver.2.0 Software F.A.Q.

How do I install Xerox FreeFlow SMARTsend Ver.2.0 Software on my server?

To install Xerox FreeFlow SMARTsend Ver.2.0, ensure that your server meets the minimum system requirements. Insert the installation CD or download the installer from the Xerox website. Run the setup file and follow the on-screen instructions to complete the installation process.

What are the system requirements for Xerox FreeFlow SMARTsend Ver.2.0?

Xerox FreeFlow SMARTsend Ver.2.0 requires a Windows Server 2012 R2 or later, at least 4GB of RAM, and 10GB of available hard drive space. A stable network connection is also necessary for optimal performance.

How can I troubleshoot connectivity issues with Xerox FreeFlow SMARTsend Ver.2.0?

Ensure that all network cables are properly connected and that your server's network settings are correctly configured. Check the firewall settings to ensure that they are not blocking the necessary ports for SMARTsend. Restart the server and the printer to refresh the connection.

What should I do if Xerox FreeFlow SMARTsend Ver.2.0 fails to scan documents?

Check if the scanner is properly connected and powered on. Ensure that the scanner drivers are correctly installed. Try scanning a document directly from the scanner's interface to isolate the issue. If the problem persists, reinstall the SMARTsend software.

How do I configure email settings in Xerox FreeFlow SMARTsend Ver.2.0?

Open the SMARTsend application and navigate to the email settings section. Enter the SMTP server details, port number, and authentication information. Test the configuration by sending a test email to ensure it is working correctly.

Can Xerox FreeFlow SMARTsend Ver.2.0 integrate with cloud storage services?

Yes, Xerox FreeFlow SMARTsend Ver.2.0 can integrate with various cloud storage services. Configure the cloud service settings within the SMARTsend application by entering your service credentials and destination folder details.

How do I perform a software update for Xerox FreeFlow SMARTsend Ver.2.0?

To update the software, check the Xerox support website for the latest version of SMARTsend. Download the update package and follow the installation instructions provided. Ensure that you back up current settings before proceeding with the update.

What are common error messages in Xerox FreeFlow SMARTsend Ver.2.0 and how to resolve them?

Common error messages include 'Network Connection Failed' and 'Authentication Error'. Check network cables and settings for the former, and verify login credentials for the latter. Consult the user manual for a detailed list of error codes and solutions.

How can I customize document workflows in Xerox FreeFlow SMARTsend Ver.2.0?

Access the workflow settings in the SMARTsend application. Use the workflow editor to add, remove, or modify steps according to your requirements. Save changes and test the workflow to ensure it operates as expected.

What maintenance tasks are recommended for Xerox FreeFlow SMARTsend Ver.2.0?

Regularly check for software updates and apply them as necessary. Backup configuration settings and document workflows periodically. Ensure that all connected devices are functioning correctly and that the network environment is stable.