Contents

Table of Contents
1 FreeFlow Output Manager
2 Queue Manager
3 Printer Manager
4 Job Manager
5 System Status, System Usage Data and System Configuration
6 Hot Folders
7 Port Controller
11 FreeFlow Output Manager Scripting
12 Error Messages
Introduction
- Document Conventions
1. FreeFlow Output Manager
- How Output Manager Receives Jobs
  - Receiving Jobs from Multi-Function Devices
- FreeFlow Output Manager Applications
- Logging On to Output Manager
- Logging Out of Output Manager
- User Access Levels
- Creating Custom View Groups
- Password Security
  - Changing Passwords
- Shutdown and Restart
  - Shutting Output Manager
  - Restarting Output Manager
- Backup and Restore operations
  - Backup or Restore using the Windows application
  - Backup or Restore using the command line
- System Requirements
- Job Scheduling and Load Balancing
  - Controlling How Jobs are sent to Printer
    - Setting the Job Order Policy
  - Load Balancing
2. Queue Manager
- The Queue Manager Window
  - The Queue List
    - Selecting Queues
    - Custom View Access Group
    - Accepting
    - Releasing
    - Bypass
    - Default Split/Maximum
    - Retain Job
  - The Queue Properties Window
  - Queue Options Menu
- Creating New Queues
  - Hints and Tips for Creating Queues
- Editing Queue Properties
  - Using the Basic Properties Detail
    - Accepting Jobs at the Queue
    - Releasing Jobs from the Queue
    - Selecting Associated Printers
  - Using the Job Processing Options Detail
    - Setting Job Processing Options
    - Requesting a Printer
    - Selecting Pre- and Post-processing Programs
    - Setting the Job Size Supported
    - Setting the Job Proof Option
    - Selecting a Job Split Method
      - Color Splitting Job Options
    - Setting up Job Routing
    - Holding Jobs for a Set Amount of Time
    - Keeping Completed Jobs
  - Using the Queue Manager Settings Detail
    - Setting the Job Quantity and Page Range
    - Selecting the Document Format
    - Setting Font Options
    - Setting OPI Options
    - Enabling Queue Resources
    - Setting Retention After Job Completion
  - Using the Paper Stocks Detail
    - Selecting a Stock
  - Using the Output Format Detail
    - Setting Page Orientation
    - Selecting Layout Styles
    - Setting the Sides Imaged
    - Forcing Pages
    - Setting Collation Options
    - Output Location
    - Setting Page Delivery Selections
    - Enabling Slip Sheets
    - Setting Offset Options
    - Using Transparency Interleaving
    - Using Sample Delivery
    - Setting Finishing Options
  - Using the Image Adjustments Detail
    - Using Rotation
    - Using Anti-aliasing
    - Using Resolution
    - Using Halftone
    - Adjusting Darkness
      - Controlling Print Darkness
      - Selecting a Darkness Mode
    - Using Toner Saver
    - Selecting an Image Resample Method
    - Using Image Shift
    - Using a VIPP Initialization File
      - To use a VIPP Initialization File
    - Using Background Forms
  - Using the Color Detail
    - Selecting a Print Color Option
    - Using Black Overprint
    - Selecting a User TRC
    - Using Pantone Color Processing
    - Using Clear Coat
      - To Use Clear Coat
    - Using Highlight Color
    - About Highlight Color Options
    - Using Trapping
    - Using Lightness
    - Using Contrast
    - Controlling Saturation
    - Adjusting Color Cast
    - Source Color
      - RGB Color Space
      - CMYK Color Space
      - Gray Color Space
    - Output Color
  - Using the Job Notes and Accounting Detail
    - Using Job Notes
    - Accounting Options
  - Using the Multifunction Device Setup Detail
  - Using the Special Pages Detail
    - Using Exception Pages
    - Using Covers
    - Using Inserts
    - Deleting Special Pages
- Managing Queues
  - Selecting Queues
  - Deleting a Queue
  - Enabling a Queue to Accept Jobs
  - Preventing a Queue from Accepting Jobs
  - Setting a Queue to Release Jobs
  - Setting a Queue to Hold Jobs
  - Purging Jobs
  - Updating Printer Values
3. Printer Manager
- Printer Manager Main Window
  - The Printer List
- Printer Manager Detail Screens
  - Basic Properties
  - Job Processing Options
  - Settings
  - Paper Stocks
  - Output Format
  - Color
  - Job Notes and Accounting
  - Special Pages
  - Printer Properties Window
    - Printer Properties navigation bar
    - Printer Name
    - Update Values Menu
    - Command Buttons
- Adding or Removing a Printer
- Editing or Viewing Printer Properties
  - Selecting Supported Attributes
  - View Button Menu
  - Using the Basic Properties Detail
  - Using the Job Processing Options Detail
    - Limiting the Number of Jobs at the Printer
    - Setting the Pages per Job
    - Enabling Proof Jobs at the Printer
  - Using the Printer Manager Settings Detail
    - Enabling Job Quantity and Page Range Options
    - Selecting the Document Format
    - Selecting Font Options
    - Setting OPI Options
    - Enabling Printer Resources
    - Setting Retention After Job Completion
  - Using the Paper Stocks Detail
    - Selecting a Stock
  - Using the Output Format Detail
    - Setting Page Orientation
    - Selecting Layout Styles
    - Setting the Sides Imaged
    - Forcing Pages
    - Setting Collation Options
    - Selecting Output Location
    - Selecting Page Delivery Options
    - Enabling Slip Sheets
    - Setting Offset Options
    - Using Transparency Interleaving
    - Setting Sample Delivery
    - Setting Finishing Selections
  - Using the Image Adjustments Detail
    - Setting Rotation
    - Using Anti-aliasing
    - Using Resolution
    - Using Halftone
    - About Print Darkness
      - Controlling Print Darkness
      - Selecting a Darkness Mode
    - Enabling Toner Saver
    - Selecting Image Resample Methods
    - Using Image Shifts
    - Using Background Forms
  - Using the Printer Manager Color Detail
    - To Access the Color Menu
    - Selecting a Print Color Option
    - Selecting a User TRC
    - Using PANTONE Color Processing
    - Using Clear Coat
      - To Use Clear Coat
    - Using Highlight Color
    - Using Trapping
    - Using Lightness
    - Using Contrast
    - Using Saturation
    - Using Color Cast
    - Source Color
    - Output Color
    - Selecting a Destination Profile
    - Using Rendering
  - Using the Job Notes & Accounting Menu
    - Using Job Notes
    - Accounting Options
  - Configuring Job Cover Pages
- Controlling Printer Behavior
  - Managing Printers
    - Updating the Printer Manager window
    - Enabling or Disabling Job Limits
    - Sorting Printers by Status
    - Accepting/Not Accepting Jobs at the Printer
    - Updating Printer Values
4. Job Manager
- Differences Between Jobs, Documents, and Split Jobs
- The Job Manager Window
  - The Job Status List
    - Job Status Icons
    - Job Split Icons
    - Monitoring Job Status
    - Updating The Job Manager Window
  - The Job Properties Window
- Editing or Viewing Job Properties
  - Using the Basic Properties Detail
  - Using the Job Processing Options Detail
    - Requesting a Printer
    - Selecting Pre- and Postprocessing Programs
    - Setting Job Properties Match
    - Proof Quantity
    - Job Split Methods
    - Setting Job Priority
    - Using Hold Job Until
    - Keeping Completed Jobs
  - Using the Settings Detail
    - Setting Job Quantity
    - Setting Page Range
    - Selecting Color Contents
    - Selecting the Document Format
    - Selecting Font Options
    - Selecting Open PrePress Interface (OPI) Options
    - Selecting Job Resources
    - Setting VI Container settings
  - The Paper Stocks Detail
  - Using the Output Format Detail
    - Setting Orientation
    - Setting Layout Options
    - About Layout Options
    - Selecting The Number of Sides Imaged
    - Forcing Pages
    - Setting Collation Options
    - Selecting the Output location
    - Setting Page Delivery Options
    - Using Slip Sheets
    - Setting Offset options
    - Using Transparency Interleaving
    - Setting Sample Delivery Options
    - Setting Finishing Options
  - The Image Adjustments Detail
    - Setting Page Rotation
    - Setting Anti-aliasing Options
    - Setting Resolution
    - Setting Halftone Options
    - Darkness Options
      - Controlling Print Darkness
      - Selecting a Darkness Mode
    - Toner Saver
    - Image Resample Methods
    - Shifting the Image
    - Using a VIPP Initialization File
      - To use a VIPP Initialization File
    - Using Background Forms
  - The Color Detail
    - Selecting Print Color
    - Setting Black Overprint
    - User TRC
    - Pantone Color Processing
    - Using Clear Coat
    - Using Highlight Color
    - Adjusting Lightness
    - Adjusting Contrast
    - Adjusting Saturation
    - Adjusting Color Cast
    - Setting Trapping
    - Source Color Options
    - Output Color Options
  - The Job Notes and Accounting Detail
  - Using the Special Pages Detail
    - Using Exception Pages
    - Creating Covers
    - Using Inserts
- Document Properties
  - Viewing or Editing Document Properties
  - Deleting a Document
  - Changing the Printing Sequence of Documents
- Printing and Managing Jobs
  - Selecting jobs
  - Previewing PDF, PostScript and VIPP Jobs
  - Submitting a Job to Print
  - Saving a Job
  - Splitting Jobs
    - Available Job Split Methods
    - Printer Selection Methods
    - Creating Split Jobs
    - Viewing Job Split Details
    - Converting a Split Job to a normal Job
  - Holding a Print Job
  - Releasing a Held Job to Print
  - Resubmitting a Job
  - Reprinting a Job
  - Deleting a Job
  - Canceling a Job
  - Moving a Job to Another Queue
  - Copying a Job to Another Queue
  - Printing a Proof Job
  - Viewing Printer Conflicts
5. System Status, System Usage Data and System Configuration
- System Usage Data
  - Exporting all the usage data to a file
- System Status
- System Configuration
  - Custom View Groups
  - Multifunction Device Input Client Setup
    - Adding a Multifunction Device
    - Editing a Multifunction Device
    - Enabling or Disabling a Multifunction Device
    - Deleting a Multifunction Device
  - Log file Options
  - System Status Display
  - Job Manager Display
  - Job Status Columns
  - Repository Location
  - Timeouts
  - Guest Log In
  - Measurement Units
6. Hot Folders
- How the Hot Folders Application Receives Jobs
- Hot Folder Applications
- Configuring the server and client ports
- Using Hot Folders
  - Starting Hot Folder Service
  - Stopping Hot Folder Service
  - Configuring Hot Folder Service
  - Hot Folders Tips
  - Creating a Hot Folder
  - Deleting a Hot Folder
  - Opening a Hot Folder
  - Closing a Hot Folder or Summary Window
  - Starting a Hot Folder
  - Stopping a Hot Folder
  - Changing Job Priority
  - Removing Jobs from the Processing Queue
  - Hot Folder Settings
    - Changing the Folder Polling Interval
    - Changing the Job Submission Order
    - Assigning a Processing Program to a Folder
    - Configuring the Default Processing Program Template
    - Optional parameters
    - Setting Start Up and Error Options
  - Polling Options
  - Using JDF files with Hot Folders
  - Managing the Workspace
    - Viewing the Summary Window
    - Viewing the Details Window
    - Filtering the Details Window
    - Saving the Workspace
    - Deleting a Workspace
    - Opening a Workspace
- Hot Folders Interface Components
  - Stop Hot Folder Dialog Box
  - Delete Hot Folder Dialog Box
  - Hot Folder Summary Window
  - Hot Folder Window
    - Hot Folder Icons
    - File View Tab
    - Setup Tab
  - Changing the interface appearance
7. Port Controller
- How the Port Controller Receives Jobs
- Using Port Controller
  - Working with Ports
    - Creating a New Port
    - Opening a Port
    - Starting a Port
    - Stopping a Port
    - Deleting a Port
    - Viewing the Summary Window
    - Viewing Port Details
    - Modifying port processing programs and scripts
  - Working with Connections
    - Blocking New Connections
    - Shutting Down Connections Immediately
  - Managing Workspaces
    - Saving Your Workspace
    - Deleting Workspaces
    - Opening a Workspace
- Port Controller Interface Components
  - Port Window
    - Port Window Status Icons
  - Menus
    - Port Menu
    - View Menu
  - New Port Dialog Box
  - Delete Port Dialog Box
  - Changing the interface appearence
11. FreeFlow Output Manager Scripting
- Scripting Examples
  - Operator Messaging and Interaction
  - Queue Scheduling
  - Job scheduling for FreeFlow Process Manager
  - Document Distribution
  - Document Tracking
  - Document Conditioning
12. Error Messages
- Output Manager
  - An internal error occurred.
  - Printer <printername> has been deleted from the system.
  - Printer <printername> has not been disabled.
  - Printer <printername> cannot be deleted because it contains active jobs.
  - Job <job id> has already started processing.
  - Job <job id> has already completed.
  - Job <job id> does not exist.
  - Printer name is invalid
  - Printer <printername> already exists.
  - User name or password is invalid. Please try again.
  - Your session has timed out. Please re-enter your user name and password.
  - The queue name is not unique.
  - The queue name is invalid.
  - Unable to list queues.
  - Queue <queuename> does not exist.
  - Queue <queuename> is not disabled and cannot be deleted.
  - Queue <queuename> contains jobs and can not be deleted.
  - Job <job id> is not in a valid state for this operation.
  - Cannot delete or cancel the last valid document.
  - The file <filename> does not exist or cannot be read.
  - <field> contains invalid data.
  - Job <queue>:<job-id> cannot be scheduled.
  - The preprocessing program <program name> cannot be found.
  - The Post-Processing program <program name> cannot be found.
  - Preprocessing failed for job <queue>:<job-id>.
  - Postprocessing failed for job <queue>:<job-id>.
  - Job <queue>:<job-id> failed transform
  - Job <job id> on hold: Invalid Attributes
  - There are no available printers associated with the queue.
  - All devices associated with the queue are offline. Jobs will be scheduled to the standby printers.
  - The system has encountered an unrecoverable error. Please restart system.
  - The software license has expired.
  - The software license will expire in <number> days.
  - The software license file is not found or is invalid. Please install a valid license file.
  - Printer <printer name> is offline.
  - Printer <printer name> is online.
  - The number of jobs on <printername> has exceeded the threshold. Jobs will not be scheduled to the printer.
  - The number of jobs on <printername> is below the threshold. Jobs can be scheduled to the printer
  - Job <job id> was not split between color and black/white printers because it contains only color or only black and white pages.
  - Job <job id> was not split between color and black/white printers because it contains more than one document.
  - Job <job id> was not split between color and black/white printers because of its finishing requirements.
  - Job <job id> was not split between color and black/white printers because it is not a PDF job.
  - Job <job id> was not split by page count because it contains more than one document.
  - Job <job id> was not split by page count because it has a specified page range.
  - Job <job id> was not split by page count because it has finishing requirements.
  - Job <job id> was not split by page count because its page count was not known.
  - Job <job id> was not split because it does not have the minimum quantity specified by the Queue for splitting.
  - Job <job id> was not split because it does not have the minimum pages specified by the Queue for splitting.
  - Job <job id> was not split because it does not have the minimum number of document sets specified by the Queue for splitting.
  - Job <job id> was not split by document sets because it is not a VI container job.
  - Job <job id> was not split because of an internal processing error.
  - Job <job id> was not split because the queue has only one printer capable of printing the job.
  - Job <job id> could not be split.
  - Job <job id> was not split because it has exceeded color pages threshold specified by the Queue.
- Hot Folders
  - Folder <foldername> already exists.
  - Hot Folder name cannot be empty
  - Hot Folder location cannot be empty.
  - File name cannot be empty
  - Polling time cannot be 0"
  - The Hot Folder tool is open. Cannot open it again.
  - Select at least one User Permissions.
- Port Controller
  - Port Number Already Assigned
  - Port <portnumber> is stopped due to insufficient spool space
  - Invalid IP address
  - The Port Controller is already open. Cannot open it again.
  - Processing file is missing.
A. Output Manager JMF/JDF Gateway Service
- Overview
- Supported JMF Queries and Commands
  - SubmitQueueEntry
  - Persistent Channels
  - Status Signals
  - ReturnQueueEntry
  - KnownDevices
  - AbortQueueEntry
  - SuspendQueueEntry
  - ResumeQueueEntry
  - Status Query
  - Status Queue Query
- Web Services supplemental information
  - FreeFlow Web Services and Xerox Production Printing
  - JMF Status Signals
Glossary
- #
- A
- B
- C
- D
- E
- F
- G
- H
- I
- J
- L
- M
- N
- O
- P
- Q
- R
- S
- T
- U
- V
- W
- X
- Y
- Z
Index

Xerox FreeFlow Output Manager Ver.9.0 User Guide

Xerox FreeFlow Output Manager Ver.9.0 Software manual cover

Pages 368

Year 2010

Language(s)

of 368

Xerox FreeFlow Output Manager Ver.9.0 Software Specification

The Xerox FreeFlow Output Manager Version 9.0 is a sophisticated print management software designed to streamline and optimize print workflows in high-volume production environments. It offers an advanced suite of features that enhance productivity and operational efficiency. The software supports a wide range of print environments, seamlessly managing multiple devices and job types to ensure consistent output quality. It includes robust job routing capabilities, allowing automatic distribution of print jobs across various printers based on predefined criteria such as printer availability, job type, or media requirements. This intelligent routing minimizes downtime and maximizes resource utilization.

Version 9.0 introduces enhanced security features, providing secure access controls and data encryption to protect sensitive information throughout the print process. The software supports integration with various authentication platforms, ensuring compliance with organizational security policies. Advanced reporting tools offer detailed insights into print operations, allowing administrators to monitor device performance, track job status, and analyze usage patterns for informed decision-making. The user interface is intuitive, offering easy navigation and management of complex print tasks. Customizable dashboards provide a comprehensive view of the entire print environment, enabling quick adjustments and real-time monitoring.

FreeFlow Output Manager Version 9.0 is designed for scalability, catering to the evolving needs of businesses by supporting a wide array of output devices and formats. It ensures compatibility with Xerox and non-Xerox hardware, facilitating seamless integration into existing infrastructures. The software's modular architecture allows for flexible deployment options, whether on-premises or in the cloud, to suit diverse operational requirements. This version emphasizes efficiency, security, and flexibility, making it an essential tool for organizations seeking to enhance their print management capabilities and streamline their production workflows.

Xerox FreeFlow Output Manager Ver.9.0 Software F.A.Q.

How do I configure a new printer in Xerox FreeFlow Output Manager 9.0?

To configure a new printer, navigate to the 'Printers' tab in the FreeFlow Output Manager interface. Click 'Add Printer' and follow the setup wizard to input the printer's IP address, select the driver, and configure any necessary print settings.

What should I do if jobs are stuck in the queue and not printing?

First, check the printer's status and ensure it is online and has no error messages. Next, verify that the Xerox FreeFlow Output Manager service is running. If the issue persists, try restarting the service and clearing the job queue.

How can I set up automated job routing based on media type?

In the 'Job Management' section, create a new rule under 'Job Routing'. Specify the media type criteria and define the route to direct the job to the appropriate printer or queue that supports the selected media.

What steps are involved in backing up the Xerox FreeFlow Output Manager configuration?

Go to 'System Administration' and select 'Backup Configuration'. Choose the destination for the backup file and initiate the process. Regular backups ensure you can restore settings in case of system failures.

How do I update the software to the latest version?

Visit the Xerox support website to download the latest version. Before updating, ensure all print jobs are completed and the system is backed up. Run the installer and follow the on-screen instructions to complete the update process.

Why is my printer printing blank pages from the Xerox FreeFlow Output Manager?

Check if the correct media type and tray are selected. Ensure the printer driver settings match the document's properties. If issues persist, inspect the print queue for corrupted files and clear them if necessary.

How can I monitor and generate reports on printer usage?

Access the 'Reports' section in the Xerox FreeFlow Output Manager. Here, you can generate detailed usage reports based on criteria such as date range, printer, job type, and user.

What is the procedure to reset a forgotten administrator password?

If the admin password is forgotten, you need to contact Xerox support for assistance, as they will guide you through the secure process of resetting the password to ensure system security.

How do I handle frequent paper jams reported by the software?

Ensure that the printer is loaded with the correct paper size and type. Regularly clean the rollers and check for any obstructions in the paper path. Refer to the printer's manual for specific jam-clearing instructions.

Can I integrate Xerox FreeFlow Output Manager with other workflow management systems?

Yes, Xerox FreeFlow Output Manager supports integration with various third-party workflow systems through APIs and connectors. Refer to the integration guides provided by Xerox for detailed instructions.