Contents

Preface
About DocuWorks Manuals
- Type of Manuals
- Using This Guide
- Conventions
How to Use Help and Release Note
- Displaying Help
- How To Use Help
- Displaying Release Notes
Table of Contents
1 DocuWorks Overview
- 1.1 Introduction to DocuWorks
  - That growing mountain of paper... You can immediately find the desired documents if they have been digitized and saved in digital format.
  - You can save Web-based information just like printing it on a paper.
  - You can file or bind electronic data created by various applications into a single document.
  - Writing memos or pasting notepads on electronic documents is also possible
  - You can also utilize or search texts in image data
  - Various files can be consolidated and be managed in the Desk window
  - Operations such as printing, e-mail transmission, and saving files in folders can be carried out in the Desk window.
  - Security levels can be set to protect documents
- 1.2 DocuWorks Components
  - DocuWorks
  - DocuWorks Viewer Light
  - DocuWorks Image Capture
  - Adobe PDF Creation Add-On
- 1.3 Types of Document Handled in DocuWorks
2 Using DocuWorks
- 2.1 Starting and Exiting DocuWorks
  - Starting DocuWorks
  - Exiting DocuWorks
- 2.2 Components of Desk
  - Folder area
  - Workspace
  - Workspace View Modes
    - View as Thumbnails (reduced image)
    - List View (list of file names)
    - Displaying the Infoview (enlarged images and the detailed information)
  - Toolbar
    - Standard Toolbar
    - Plug-in Toolbar
  - Status Bar
- 2.3 Components of Viewer
  - Cursor Types
    - Scrolling Mode
    - Pointing Mode
    - Text Mode
    - Tool Mode
    - Cursor to Jump to the Link Destination
    - Cursor of the Page Number
  - Toolbar
    - Standard Toolbar
    - Zoom Toolbar
    - Find Toolbar
    - Page Toolbar
    - Annotation toolbar
    - Property Toolbar
  - Status Bar
  - Viewing Documents
    - Infoview
    - Document View
    - Page Sorter View
    - Original Data View
    - Page Sorter and Document View
    - Full Screen
3 Creating a DocuWorks Document
- 3.1 Creating Documents by Dragging-and-dropping Files of Another Application to Desk
- 3.2 Creating Document by Dragging-and-dropping Image Files to Desk
- 3.3 Creating Documents by Outputting Files of Another Application to the DocuWorks Printer
- 3.4 Creating DocuWorks Documents by Scanning Paper Documents
- 3.5 Creating Documents Using the [Convert to DocuWorks document] Button in the Office Application
4 Editing
- 4.1 Adding Annotations
  - Types of Annotations
  - Displaying Annotations
  - Flow for Operating Annotations
  - Pasting Annotations
  - Modifying Annotation Properties
  - Creating a New Annotation Toolbar
  - Adding an Annotation to the Annotation Toolbar
  - Changing Settings of the Annotation Toolbar
- 4.2 Utilizing Document Contents
  - Copying Part of a Text String
  - Copying Part of an Image
- 4.3 Converting Characters in an Image to Text Data (OCR)
  - Performing OCR (Character Recognition)
- 4.4 Sorting Pages
  - Changing the Order of Pages
  - Deleting Pages
  - Moving a Page to Another Document
- 4.5 Setting Up Headers and Footers
  - Setting Up Headers
  - Setting Up the Footer
- 4.6 Creating a Table of Contents
5 Combining Documents
- 5.1 Stacking or Unstacking Documents
  - Stacking Documents
  - Unstacking Documents
- 5.2 Combining Documents into a Binder
  - Viewing a Binder
  - Creating a Binder
  - Importing Documents to a Binder
  - Exporting Documents from a Binder
  - Changing the Order of Documents within a Binder
  - Renaming the Document Organization in a Binder
  - Deleting Documents in a Binder
  - Deleting the Document in the Binder while Checking the Contents
6 Organizing Documents Using Folders
- 6.1 Organizing Documents Using a User Folder
  - Creating a Folder
  - Importing Documents to a Folder
- 6.2 Organizing Documents Using a Link Folder
  - Creating a Link Root Folder
  - Disconnecting a Link
- 6.3 Cleaning Up the Recycle Bin
  - Deleting Files from the Recycle Bin
7 Printing
- 7.1 Printing a Document
  - Printing
  - Print by Enlarging or Reducing to Fit to the Paper Size
  - Printing by Resizing a Document to Fit Print Area
  - Printing by Including Notepad Annotation
  - Force to Print Slash Pattern for Transparent Color
  - Choose Output Destination by DocuWorks Paper Size
- 7.2 Useful Features for Printing
  - Printing by Using the Same Settings: [Easy Printer] Plug-in
  - Printing 2 Pages or 4 Pages on 1 Sheet: [Page Layout] Plug-in
  - Making a Booklet: [Page Layout] Plug-in
8 Searching
- 8.1 Searching for a Document in Desk
  - Search Conditions
  - Searching for a Document
  - Saving the Search Result
  - Opening a Document from the Search Result
- 8.2 Searching for a Text String in Viewer
  - Search Conditions
  - Searching for a Text String in Documents
- 8.3 Adding a Mark to the Search Result
  - Setting up the [Find and Mark] Plug-in
- 8.4 Search PDF Files
9 Securities and Digital Signature
- 9.1 Overview of Securities
  - Types of Securities
  - Operations that can be Restricted
  - Confirming the Prohibited Operations
- 9.2 Configuring the Security Using a Password
  - Setting a Password
  - Opening a Password-protected Document
- 9.3 Security Using DocuWorks Electronic Signature
  - Flow of Operations
- 9.4 Security Using a Digital Certificate
  - Flow of Operations
- 9.5 Overview of Signatures
  - Signed Documents
- 9.6 Security Using DocuWorks Electronic Signature
  - Configuration of DocuWorks Electronic Signature
  - Flow of Operations
- 9.7 Security Using a Digital Certificate
  - Difference from DocuWorks Electronic Signature
  - Flow of Operations
10 Converting a Document to Another Format
- 10.1 Converting to a PDF File
  - Setting Up the [Conversion to PDF] Plug-in
  - Converting to a PDF File
- 10.2 Converting Documents to Image Files
11 Useful Features for Operations
- 11.1 Useful Plug-in Features
  - Sending a DocuWorks Attached to a Mail (Mail Program Plug-in)
  - Reducing the File Size (Process Pages plug-in)
  - Deleting Unnecessary Data (File Optimization plug-in).
  - Delete Undesired Part of the Scanned Document (Edge Erase Plug-in)
  - Customizing a Plug-in Toolbar
- Index

Xerox DocuWorks 6.2 Basic Operation Guide

Xerox DocuWorks 6.2 Software manual cover

Pages 109

Year 2007

Language(s)

of 109

Basic Operation Guide

109 pages

Installation Guide

41 pages

Xerox DocuWorks 6.2 Software Specification

Xerox DocuWorks 6.2 is a comprehensive document management software designed to streamline workflows and enhance productivity in professional environments. It offers robust functionalities for document creation, storage, and sharing, enabling users to efficiently manage a wide array of digital files. The software supports seamless integration with various file formats, allowing users to handle PDF, Word, Excel, PowerPoint, and image files with ease.

DocuWorks 6.2 provides a user-friendly interface that facilitates intuitive navigation and document manipulation, making it accessible for users with varying levels of technical expertise. It includes advanced features such as document editing, annotation, and conversion, empowering users to modify and customize documents directly within the platform. The software's strong security protocols ensure that sensitive information is protected, offering options for password protection and access control to safeguard documents from unauthorized access.

Collaboration is made easy with its ability to support document sharing and real-time collaboration among team members. Users can track changes, leave comments, and approve documents, which enhances coordination and reduces turnaround times. The software also offers efficient search and retrieval functionalities, enabling users to quickly locate documents using keywords and metadata.

Xerox DocuWorks 6.2 is equipped with workflow automation capabilities, which streamline repetitive tasks and enhance operational efficiency. The software's compatibility with various network environments ensures that it can be deployed across diverse IT infrastructures, making it a versatile solution for businesses of all sizes. Overall, Xerox DocuWorks 6.2 is designed to enhance document management processes, optimize workflow efficiency, and support collaborative efforts within organizations.

Xerox DocuWorks 6.2 Software F.A.Q.

How do I install Xerox DocuWorks 6.2 on my computer?

To install Xerox DocuWorks 6.2, insert the installation CD into your computer and follow the on-screen instructions. Alternatively, download the installer from the Xerox website, run it, and follow the setup wizard. Ensure that your system meets the software requirements before installation.

How can I convert a document to a PDF in DocuWorks 6.2?

Open the document you wish to convert in DocuWorks 6.2, then click on 'File' and select 'Save As'. Choose PDF as the file format and click 'Save'. The document will be converted and saved as a PDF file.

What should I do if DocuWorks 6.2 crashes frequently?

If DocuWorks 6.2 crashes frequently, try updating the software to the latest version. Check for any conflicting applications or plugins and disable them temporarily. Additionally, ensure your system meets the software's hardware requirements and run a full antivirus scan to rule out malware issues.

How do I troubleshoot printing issues in DocuWorks 6.2?

First, ensure your printer is properly connected and powered on. Check the printer settings in DocuWorks 6.2 and make sure the correct printer is selected. Update printer drivers if necessary and try printing a test page. If issues persist, restart both your computer and printer.

Can I password-protect a document in DocuWorks 6.2?

Yes, you can password-protect a document in DocuWorks 6.2. Open the document, go to 'File', select 'Properties', and then 'Security'. Set a password for the document and choose the desired security settings before saving it.

How can I merge multiple documents into one in DocuWorks 6.2?

To merge documents, open DocuWorks Desk, select the documents you want to combine, right-click and choose 'Combine'. Arrange them in the desired order and click 'OK' to merge them into a single document.

What is the process to update Xerox DocuWorks 6.2 to the latest version?

To update Xerox DocuWorks 6.2, open the software and navigate to 'Help', then 'Check for Updates'. Follow the prompts to download and install any available updates. Ensure you have a stable internet connection during this process.

How do I uninstall Xerox DocuWorks 6.2 from my system?

To uninstall Xerox DocuWorks 6.2, go to 'Control Panel', select 'Programs and Features', find 'Xerox DocuWorks 6.2' in the list, and click 'Uninstall'. Follow the on-screen instructions to complete the uninstallation process.

Can I use DocuWorks 6.2 to annotate documents?

Yes, DocuWorks 6.2 allows you to annotate documents. Open the document, select the 'Annotations' toolbar, and choose from various annotation tools such as text, sticky notes, or highlights to add your comments.

What file formats are supported by Xerox DocuWorks 6.2?

Xerox DocuWorks 6.2 supports various file formats including its native .xdw format, as well as PDF, TIFF, JPEG, and BMP for both import and export operations.