Xerox ConnectKey SharePoint Quick Start User Guide

Xerox ConnectKey for SharePoint Software manual cover
Pages 14
Year 2015
Language(s)
English en

Xerox ConnectKey for SharePoint Software Specification

The Xerox ConnectKey for SharePoint Software is designed to streamline document management by integrating Xerox multifunction printers with Microsoft SharePoint. This solution enhances productivity by enabling users to seamlessly scan, capture, and store documents directly into SharePoint libraries, ensuring efficient document flow across an organization. The software supports automatic document routing and indexing, reducing manual data entry and minimizing the risk of errors. It also provides robust security features, including user authentication and secure network communication, to protect sensitive information.

ConnectKey for SharePoint accommodates a range of file formats, ensuring compatibility with diverse document types and simplifying workflows by allowing metadata tagging during the scanning process. The intuitive interface is accessible directly from the Xerox device touchscreen, making it user-friendly and minimizing the need for extensive training. Administrators can easily configure and customize the settings to align with organizational policies and specific departmental needs.

Integration with SharePoint is seamless, leveraging SharePoint’s existing infrastructure to provide a reliable and scalable solution. The software supports various versions of SharePoint, ensuring flexibility for organizations with different SharePoint environments. Additionally, it provides remote management capabilities, allowing IT administrators to monitor and troubleshoot devices efficiently.

Overall, Xerox ConnectKey for SharePoint Software enhances document handling processes by reducing operational bottlenecks, increasing efficiency, and maintaining high standards of document security. This makes it an invaluable tool for organizations seeking to optimize their document management systems and leverage their SharePoint investments effectively.

Xerox ConnectKey for SharePoint Software F.A.Q.

How do I install Xerox ConnectKey for SharePoint Software?

To install Xerox ConnectKey for SharePoint, download the installation package from the Xerox website, run the installer, and follow the on-screen instructions. Ensure you have administrative rights on your system before starting the installation.

How can I configure Xerox ConnectKey for SharePoint to connect to my SharePoint site?

Open the ConnectKey for SharePoint configuration panel, navigate to 'Site Configuration', and enter your SharePoint site URL, credentials, and other necessary details like library paths. Save the configuration to establish the connection.

What should I do if Xerox ConnectKey for SharePoint is not uploading documents?

Check your network connection, verify your SharePoint site URL and credentials, and ensure that you have the necessary permissions on the SharePoint library. Restart the application and try again.

How do I perform a software update for Xerox ConnectKey for SharePoint?

Visit the Xerox support website to check for the latest updates. Download the update package and run the installer. Follow the instructions to complete the update process.

Can I customize the document scanning settings in Xerox ConnectKey for SharePoint?

Yes, you can customize scanning settings by accessing the 'Scanning Preferences' in the ConnectKey interface. Adjust options such as resolution, file format, and destination folder according to your needs.

What are the system requirements for Xerox ConnectKey for SharePoint?

Xerox ConnectKey for SharePoint requires Windows 10 or later, Microsoft .NET Framework 4.5 or higher, and a stable network connection. It is also compatible with SharePoint Online and SharePoint 2013 or later.

How can I troubleshoot connectivity issues between ConnectKey and SharePoint?

Ensure that your network is stable, verify the SharePoint URL, and check your firewall settings. You might also need to update your network drivers or restart the ConnectKey application.

Is there a way to automate document workflows with Xerox ConnectKey for SharePoint?

Yes, you can create automated workflows using the built-in workflow configuration tool in ConnectKey. Define triggers and actions based on document types and destination libraries.

How can I back up my Xerox ConnectKey for SharePoint configuration settings?

Navigate to the 'Backup and Restore' section in the ConnectKey interface, select 'Backup Settings', and save the configuration file to a secure location.

What should I do if I encounter an error message during the installation of Xerox ConnectKey for SharePoint?

Ensure your system meets all prerequisites, check for any pending Windows updates, and ensure you have administrative rights. Refer to the error code documentation on the Xerox support site for specific troubleshooting steps.