Xerox WorkCentre M118 Scan Email Quick Setup Guide

Xerox WorkCentre M118 Scan to Email Printer manual cover
Pages 5
Year 2004
Language(s)
English en

Xerox WorkCentre M118 Scan to Email Printer Specification

The Xerox WorkCentre M118 is a multifunctional device designed to streamline office tasks with its robust scan-to-email capabilities. This printer integrates printing, copying, scanning, and faxing functions, making it a versatile addition to any business environment. It boasts monochrome laser printing technology, ensuring high-quality outputs with a resolution of up to 600 x 600 dpi. The device supports a print speed of up to 18 pages per minute, catering efficiently to moderate print volume requirements.

A standout feature of the WorkCentre M118 is its scan-to-email functionality. It allows users to digitize documents swiftly and send them directly to email recipients, optimizing workflow and enhancing document management. The scanner offers a resolution of up to 600 x 600 dpi, ensuring clear and precise digital copies. Connectivity options are robust, with standard Ethernet and USB interfaces that facilitate seamless integration into existing network infrastructures.

The Xerox WorkCentre M118 is engineered with user-friendly controls and a straightforward interface, minimizing the learning curve and allowing staff to utilize its full range of functions effortlessly. The device supports various paper sizes, including A4, A5, and letter, with a maximum paper capacity of approximately 1,200 sheets when optional trays are included. This ensures that the WorkCentre M118 can handle substantial workloads without frequent paper replenishment.

Security features are integrated to protect sensitive information during transmission and storage, aligning with business data protection needs. The compact design of the WorkCentre M118 allows it to fit comfortably in diverse office settings, from small workgroups to larger departments, offering flexibility and reliable performance tailored to professional environments.

Xerox WorkCentre M118 Scan to Email Printer F.A.Q.

How do I set up scan to email on the Xerox WorkCentre M118?

To set up scan to email, access the printer's web interface. Navigate to the 'Properties' tab, select 'Services', then 'Email', and configure the SMTP settings with your email server details. Ensure to enter the sender's email address and any necessary authentication credentials.

What should I do if the scanner is not sending emails?

First, check the network connection and ensure the SMTP server settings are correctly configured. Verify that the email server is operational and not blocking the printer. Check for any error messages on the printer's display for more specific troubleshooting information.

How can I improve the scan quality for documents sent via email?

Adjust the scan settings by selecting the desired resolution and image quality in the 'Scan' menu. Ensure the document is placed correctly on the scanner glass, and clean the scanner glass to remove any smudges or debris that might affect quality.

What maintenance is required to ensure optimal performance of the Xerox WorkCentre M118?

Regularly clean the scanner glass and document feeder to prevent streaks on scans. Replace toner cartridges and paper as needed. Check for firmware updates via the Xerox website and follow the instructions to install them.

Can I scan to a shared folder on my network instead of email?

Yes, the Xerox WorkCentre M118 allows scanning to a network folder. Access the printer's web interface, go to 'Properties', then 'Services', and configure the necessary SMB settings for your network folder.

Why is my scanned document not reaching the recipient's email?

Check the email address for any typos and ensure the recipient's mailbox is not full. Verify that the SMTP settings are correct and that there are no restrictions on the file size being sent.

How do I update the firmware on the Xerox WorkCentre M118?

Download the latest firmware from the Xerox website. Access the printer's web interface, navigate to 'Properties', then 'Maintenance', and follow the instructions to upload and install the firmware update.

What types of file formats can the Xerox WorkCentre M118 scan to email?

The Xerox WorkCentre M118 can scan documents and send them as PDF, JPEG, or TIFF files. You can select the desired format in the scan settings menu before starting the scan.

How can I protect my scanned documents from unauthorized access?

Implement password protection for PDFs and enable encryption in the email settings. Regularly update the printer's software and change any default passwords to secure access to the printer's interface.

What should I do if the scanner is producing blank pages?

Ensure that the original document is placed correctly on the scanner glass or in the document feeder. Check the settings to make sure the correct paper size is selected. If the issue persists, clean the scanner glass and check for any mechanical issues in the document feeder.