Contents

Contents
Introduction
- Overview
  - Configuration Steps
- More Information
Initial Setup
- Physical Connection
- Initial Setup at the Control Panel
  - The Installation Wizard
  - Quick Setup Home
  - Configuration Report
  - System Administrator Access at the Control Panel
  - Manually Setting the Printers Ethernet Interface Speed
  - Assigning a Network Address
- Initial Setup in CentreWare IS
  - Accessing CentreWare IS
  - Locking or Unlocking the Printer
  - Changing the System Administrator Password
  - Accessing the Configuration Report
  - Using the Configuration Overview Page
  - Assigning a Name and Location to the Printer
  - Enabling Services
Network Configuration
- TCP/IP
  - Enabling TCP/IP
  - Configuring TCP/IP Settings at the Control Panel
  - Configuring TCP/IP Settings in CentreWare IS
- SLP
- SNMP
  - Configuring SNMP
  - Editing SNMP v1/v2c Properties
  - Editing SNMP v3 Settings
  - SNMP Advanced Settings
- SSDP
- LPR/LPD
  - Enabling LPR/LPD
- Raw TCP/IP Printing
  - Basic Settings
  - Advanced Settings
- SMTP
  - Configuring SMTP Server Settings
- LDAP
  - Configuring LDAP/LDAPS Server Settings
  - Configuring Contexts for LDAP
  - Defining User Mappings
  - Configuring Authorization Access by Groups
  - Configuring Filters for LDAP
- POP3
- HTTP
  - Enabling HTTP
  - Configuring HTTP Settings
- Proxy Server
- NTP
- AppleTalk
  - Enabling AppleTalk on the printer
- NetWare
  - Configuring NetWare Settings
- Microsoft Networking
  - Configuring Microsoft Networking
  - Configuring WINS
- WSD
  - Enabling WSD
Security
- Setting up Access Rights
  - Overview
  - Local Authentication
  - Network Authentication
  - Authentication Using a Card Reader System
- Controlling Access to Tools and Features
  - Controlling Access for All Users
  - Controlling Access for an Individual User or Group
- Digital Certificates
  - Installing a Digital Certificate
  - Managing Trusted Certificate Authorities
- Secure HTTP (SSL)
  - Enabling Secure HTTP (SSL)
- IPsec
  - Enabling IPsec
  - Managing Actions
  - Managing Protocol Groups
  - Managing Host Groups
  - Managing Security Policies
- 802.1X
  - Enabling and Configuring 802.1X
- Stored Data Encryption
- Overwriting Image Data
  - Manually Deleting Image Data
  - Scheduling Routine Deletion of Image Data
- PostScript Passwords
- IP Filtering
  - Creating an IP Filter Rule
  - Editing or Deleting IP Filter Rules
  - Arranging the Execution Order of IP Filter Rules
- Audit Log
  - Enabling Audit Log
  - Saving an Audit Log
  - Interpreting the Audit Log
Printing
- Saving and Reprinting Jobs
  - Enabling the Reprint Saved Jobs Feature
  - Creating and Managing Saved Jobs Folders
  - Saving and Printing Jobs
  - Backing up Saved Jobs
  - Restoring Saved Jobs
- Managing Banner Sheet Printing Options
  - Enabling Banner Sheet Printing in CentreWare IS
  - Enabling Banner Sheet Printing for LPR Print Jobs
  - Enabling Banner Sheet Printing at the Control Panel
  - Enabling Banner Sheet Printing in the Printer Driver
- UNIX, Linux, and AS/400 Printing
  - Xerox Services for UNIX Systems (XSUS)
  - Supported Printing Models
  - Installing XSUS
  - Printing from a Linux Workstation
  - AS/400
Managing Copy Functions
- Specifying Default Copy Settings
- Changing the Reading Order
- Creating Copy Feature Presets
  - Edge Erase Presets
  - Image Shift Presets
  - Reduce/Enlarge Presets
Scanning
- Scanning to a Folder on the Printer
  - Enabling or Disabling Scan to Mailbox
  - Setting Scan Policies
  - Managing Folders and Scanned Files
- Scanning to an Email Address
  - Editing Default Scan Settings
  - Managing the Email Address Book
  - Troubleshooting Scan to Email
- Workflow Scanning
  - Configuring Workflow Scanning
  - Configuring File Repository Settings
  - Configuring the Default Template
  - Configuring Workflow Scanning General Settings
  - Setting Scanned Image File Naming Conventions
  - Configuring Template Pool Repository Settings
  - Updating the List of Templates at the Control Panel
  - Configuring a Validation Server
  - Troubleshooting Workflow Scanning
- Scanning to a Users Home Folder
  - Configuring Scan to Home
- Configuring the Printer for the Xerox Scan Utility
Fax
- Embedded Fax
  - Enabling Embedded Fax
  - Configuring Embedded Fax Settings
  - Setting Fax Defaults
  - Setting Transmission Defaults
  - Fax Mailboxes
  - Fax Reports
  - Chain Dialing
  - Fax Polling
  - Troubleshooting Embedded Fax
- Server Fax
  - Configure a Server Fax Filing Repository
  - Configure Server Fax Default Settings
  - Troubleshooting Server Fax
- Internet Fax
  - Configuring Default Internet Fax Settings
  - Configuring Internet Fax Receive Settings
  - Internet Fax Addresses
  - Troubleshooting Internet Fax
- LAN Fax
  - Sending a LAN Fax
  - Adding a Fax Recipient
  - Adding a Recipient from a Personal Phonebook
  - Setting up a Cover Sheet
  - Setting LAN Fax Options
  - Editing the Phonebook
Accounting
- Xerox Standard Accounting
  - Enabling Xerox Standard Accounting
  - Creating a Group Account
  - Creating a New User Account and Setting Usage Limits
  - Creating a General Account
  - Maximum Usage Limits
  - Resetting Usage Limits
  - Printing a Report
- Network Accounting
  - Enabling and Configuring Network Accounting
  - Troubleshooting Network Accounting
- Enabling Accounting in Print Drivers
Administrator Tools
- Monitoring Alerts and Status
  - Alerts
- Energy Saving Settings
- Touch Screen Settings
  - Setting the Default Touch Screen View
  - System Time Out
- Taking the Printer Offline
- SMart eSolutions and Billing Information
  - SMart eSolutions
  - View Usage and Billing Information
- Cloning
- Address Books
  - Internet Fax and Email Address Book
  - Fax Address Book
  - LAN Fax Address Book
- Font Management Utility
- Network Logs
  - Downloading a Network Log to a USB Memory Stick
  - Downloading a Network Log from CentreWare IS
- Customizing Printer Contact Information
- Updating the Printer Software
  - Manual
  - Auto Upgrade
Customization and Expansion
- Xerox Extensible Interface Platform (EIP)
  - Enabling Extensible Services
- Auxiliary Interface Kit
Audit Log Event Identification Numbers
- Audit Log Event Identification Numbers
Index

Xerox WorkCentre 6400 Administrator Guide

Xerox WorkCentre 6400 Printer manual cover

Pages 183

Year 2009

Language(s)

of 183

Administrator Guide

183 pages

Quick Guide

16 pages

User Guide

248 pages

Installation Guide

2 pages

Xerox WorkCentre 6400 Printer Specification

The Xerox WorkCentre 6400 is a multifunction printer designed to enhance productivity in medium to large office environments. It integrates printing, copying, scanning, and faxing capabilities into a single, robust device. Featuring a color touchscreen interface, the WorkCentre 6400 offers user-friendly navigation and easy access to a variety of functions. The printer supports a print resolution of up to 2400 x 600 dpi, providing sharp and vibrant color output. It operates at a speed of up to 35 pages per minute for both black-and-white and color documents, ensuring efficient handling of high-volume tasks. The device comes with a standard paper capacity of 700 sheets, which can be expanded to 2,900 sheets with additional trays to accommodate larger print jobs.

Equipped with a powerful 1.2 GHz processor and 1 GB of standard memory, upgradable to 2 GB, the WorkCentre 6400 ensures fast processing and performance. It supports a range of media types and sizes, from envelopes to legal-sized paper, making it versatile for different office needs. The printer includes automatic duplex printing to save on paper costs and reduce environmental impact. For connectivity, it offers USB 2.0, Ethernet 10/100/1000Base-T, and optional wireless networking, allowing seamless integration into various network environments.

The Xerox WorkCentre 6400 also features advanced security protocols to protect sensitive information, including secure print and data encryption. Its energy-saving modes comply with ENERGY STAR® standards, promoting efficient power usage. With comprehensive software support and compatibility with major operating systems, the WorkCentre 6400 simplifies device management and maintenance, making it an ideal solution for businesses seeking a reliable and efficient multifunction printer.

Xerox WorkCentre 6400 Printer F.A.Q.

How do I perform a basic setup of the Xerox WorkCentre 6400 Printer?

To perform a basic setup, unbox the printer, connect it to a power source, and follow the on-screen instructions to configure language, date, and time. Install the necessary drivers on your computer and connect the printer via USB or network.

What should I do if the printer is not recognizing the toner cartridge?

Ensure that the toner cartridge is compatible and correctly installed. Remove and reinsert the cartridge, making sure it clicks into place. If the issue persists, try restarting the printer or updating the printer firmware.

How can I resolve frequent paper jams in the Xerox WorkCentre 6400?

Check for any obstructions in the paper path and ensure the paper is loaded correctly in the tray. Use the recommended paper type and avoid overloading the tray. Regularly clean the rollers and follow the maintenance instructions in the user manual.

How do I connect the Xerox WorkCentre 6400 to a wireless network?

Access the printer's control panel, navigate to the network settings, and select 'Wireless Setup Wizard'. Follow the prompts to select your network and enter the Wi-Fi password. Ensure the printer has a strong signal and is within range of the router.

What steps should I follow to scan a document directly to email?

Place the document on the scanner bed, access the scan menu, and select 'Scan to Email'. Enter the recipient's email address and adjust the scan settings if necessary. Press 'Start' to begin scanning and sending the document.

How can I improve print quality on the Xerox WorkCentre 6400?

Ensure you are using the correct print settings for your document type. Clean the printer heads and check the toner levels. If needed, replace the toner cartridge. Regularly perform maintenance tasks as recommended in the user manual.

What should I do if the printer is displaying a 'Service Required' message?

Turn off the printer, wait a few minutes, and then turn it back on. If the message persists, check the user manual for specific error codes and follow the troubleshooting steps. Contact Xerox support if the problem cannot be resolved.

How do I update the firmware on the Xerox WorkCentre 6400?

Visit the Xerox support website to download the latest firmware for your printer model. Follow the instructions provided to install the firmware update via USB or network connection. Ensure the printer is turned on and connected during the update process.

How can I set up user permissions on the Xerox WorkCentre 6400?

Access the printer's security settings through the control panel or web interface. Create user profiles and assign specific permissions for printing, scanning, and other functions. Save the settings to apply the permissions.

What maintenance tasks should be performed regularly on the Xerox WorkCentre 6400?

Regular maintenance tasks include cleaning the scanner glass, checking and replacing toner cartridges, and cleaning paper feed rollers. Follow the maintenance schedule in the user manual to ensure optimal performance and longevity of the printer.