Contents

Introduction
- Overview
  - Configuration Steps
- More Information
Initial Setup
- Physically Connecting the Printer
- Assigning a Network Address
- Connecting the Printer to a Wireless Network
- Accessing Administration and Configuration Settings
  - Accessing the Control Panel as a System Administrator
  - Accessing CentreWare Internet Services as a System Administrator
- Initial Setup at the Control Panel
  - Installation Wizard
  - Quick Setup Home
  - Setting the Measurement Units
  - Installing Optional Software Features
    - Installing a Software Feature at the Control Panel
- Initial Setup in CentreWare Internet Services
  - Printing the Configuration Report
    - Disabling the Configuration Report at Startup
  - Restricting Access to the Printer
  - Using the Configuration Overview Page
  - Assigning a Name and Location to the Printer
  - Selecting Services to Appear on the Touch Screen
  - Installing Optional Software Features
    - Installing a Software Feature in CentreWare Internet Services
  - Supplies Plan Activation Code
  - Physical Connection Settings
    - Setting Ethernet Options
    - Configuring USB Settings
- Changing the System Administrator Password
  - Changing the System Administrator Password at the Control Panel
- Setting the Date and Time
  - Setting the Date and Time in CentreWare Internet Services
  - Setting the Date and Time at the Control Panel
Network Connectivity
- Connecting to a Wireless Network
  - Configuring Wireless Settings Manually
- Connecting Directly to a Wireless Network
- IP
  - Enabling TCP/IP
  - Configuring the Network Address Manually at the Control Panel
  - Configuring DNS Settings at the Control Panel
  - Configuring IP Settings in CentreWare Internet Services
    - Configuring IPv4
    - Configuring IPv6
    - Configuring DNS
- FTP/SFTP Filing
  - Configuring FTP and SFTP Filing Settings
- IPP
- SLP
  - Configuring SLP
- SNMP
  - Enabling SNMP
  - Configuring SNMPv1/v2c
  - Configuring SNMPv3
    - Editing SNMPv3 Properties
  - Configuring SNMP Advanced Settings
    - Configuring SNMP Advanced Settings
      - Adding or Editing an IP Trap Destination Address
      - Adding or Editing an IPX Trap Destination Address
- LPR/LPD
- SSDP
- Microsoft Networking
  - Configuring Microsoft Networking
  - Configuring WINS
- Raw TCP/IP Printing
  - Configuring Raw TCP/IP Settings
  - Configuring Raw TCP/IP Advanced Settings
- SMB Filing
  - Configuring Kerberos Authentication Options for SMB
- SMTP Server
  - Configuring SMTP Server Settings
  - Configuring SMTP Authentication Settings
  - Configuring SMTP Connection Encryption Settings
  - Configuring SMTP File Size Management
  - Testing SMTP Configuration Settings
- LDAP
  - Adding LDAP Server Information
  - Adding or Editing LDAP Servers in CentreWare Internet Services
  - Configuring LDAP Server Optional Information
  - Configuring LDAP Contexts
    - Configuring LDAP Contexts
  - Configuring LDAP User Mappings
    - Defining User Mappings
  - LDAP Custom Filters
    - Configuring Custom Filters
- HTTP
  - Enabling HTTP at the Control Panel
  - Configuring HTTP Settings in CentreWare Internet Services
  - Accessing HTTP Web Services
  - HTTP Web Services
  - Accessing HTTP Advanced Settings
  - HTTP Advanced Settings
- POP3
- Proxy Server
  - Configuring the Proxy Server
- NTP
- WSD
  - Enabling WSD
- NetWare
  - Configuring NetWare General Settings
  - Enabling SAP
  - Bindery Settings
  - Configuring NetWare Directory Services (NDS) Settings
  - NDPS/NEPS
- AppleTalk
  - Before You Begin
  - Configuring AppleTalk
Security
- Setting Access Rights
  - Authentication
  - Authorization
  - Personalization
  - Setting the Login Method
- Configuring Authentication Settings
  - Configuring Local Authentication Settings
    - User Database
      - Adding User Information to the User Database
      - Specifying Password Requirements
  - Configuring Network Authentication Settings
    - Configuring Authentication Server Settings for Kerberos
    - Configuring Authentication Server Settings for NDS
    - Configuring Authentication Server Settings for SMB
    - Configuring Authentication Server Settings for LDAP
  - Configuring Xerox Secure Access Unified ID System Authentication Settings
    - Configuring Xerox Secure Access
      - Manually Configuring Xerox Secure Access Settings
  - Configuring Convenience Authentication Settings
    - Configuring an Authentication Server for Convenience Authentication
  - Configuring Smart Card Authentication Settings
    - Setting Up Authentication for a Smart Card System
      - Domain Controller
      - Configuring OCSP Validation Server Settings
      - Setting the Inactive Time Limit
      - Specifying the Method the Printer Uses to Acquire Email Address of Users
      - Displaying Your Company Logo on the Blocking Screen
- Configuring Authorization Settings
  - Setting the Authorization Method
  - Configuring Local Authorization Settings
  - Configuring Network Authorization Settings
    - Configuring Network Authorization Server Settings
  - User Permissions
    - User Roles
    - Editing Print Permissions for the Non-Logged-In Users Role
      - Setting Black and White and Color Print Permissions
      - Setting 1-Sided Print Permissions
      - Setting Job Type Print Permissions
      - Setting Paper Tray Print Permissions
      - Setting Application Print Permissions
      - Managing the List of Applications
    - Editing Services and Tools Permissions for the Non-Logged-In Users Role
    - Creating a New Role
    - Assigning Users to a Role for Local Authorization
    - Assigning User Groups to a Role for Network Authorization
    - Editing a Logged-In User Role
    - Specifying Job Override Policies
    - Troubleshooting Conflicting Permissions
      - Temporarily Disabling Print Permissions for all Users
- Secure HTTP (SSL)
  - Using SSL for all HTTP Communication
- FIPS 140-2
  - Enabling FIPS 140 Mode and Checking for Compliance
- Stored Data Encryption
  - Enabling Encryption of Stored Data
- IP Filtering
  - Creating or Editing an IP Filter Rule
  - Editing an IP Filter Rule
  - Arranging the Execution Order of IP Filter Rules
- Audit Log
  - Enabling Audit Log
  - Saving an Audit Log
  - Saving an Audit Log to a USB Flash Drive
  - Interpreting the Audit Log
- Installation Policies
- McAfee Embedded Control
  - Setting the Security Level
  - Setting the Alert Options
- IPsec
  - Enabling IPsec
    - Disabling IPsec at the Control Panel
  - Managing Actions
  - Managing Protocol Groups
    - Creating a New Protocol Group
    - Editing or Deleting a Protocol Group
  - Creating a New Action
    - Configuring Manual Keying Settings
    - Configuring Internet Key Exchange Settings
  - Editing or Deleting an Action
  - Managing Host Groups
    - Creating a New Host Group
    - Editing or Deleting a Host Group
  - Managing Security Policies
    - Defining a Security Policy
    - Prioritizing a Security Policy
    - Editing or Deleting a Security Policy
- Security Certificates
  - Installing Certificates
  - Creating and Installing a Xerox Device Certificate
  - Installing the Generic Xerox Trusted CA Certificate
  - Creating a Certificate Signing Request
    - Creating a Certificate Signing Request
    - Uploading a CA-Signed Device Certificate
  - Installing Root Certificates
  - Installing Domain Controller Certificates
  - Viewing, Saving, or Deleting a Certificate
  - Specifying the Minimum Certificate Key Length
- 802.1X
  - Enabling and Configuring 802.1X in CentreWare Internet Services
    - Enabling and Configuring 802.1X at the Control Panel
- System Timeout
  - Setting System Timeout Values
    - Setting the System Timeout Values at the Control Panel
- Overwriting Image Data
  - Manually Deleting Image Data
    - Manually Deleting Image Data at the Control Panel
  - Scheduling Routine Deletion of Image Data
    - Scheduling Routine Deletion of Image Data at the Control Panel
  - Immediate Job Overwrite
    - Enabling Immediate Image Overwrite
      - Enabling Immediate Image Overwrite at the Control Panel
- PostScript Passwords
  - Enabling or Creating PostScript Passwords
- USB Port Security
  - Enabling or Disabling USB Ports
    - Enabling or Disabling all USB Ports at the Control Panel
- Displaying or Hiding Network Settings
  - Displaying or Hiding Network Settings at the Control Panel
- Hiding User Names on the Control Panel
- Verifying the Software
- Restricting Print File Software Updates
- Specifying Email and Internet Fax Recipient Restrictions
- Disabling the System Administrator Password Reset
Printing
- Paper Management
  - Setting Default Paper Type and Color
  - Enabling Paper Substitution
  - Selecting Paper Tray Settings
  - Selecting Tray 1 Settings
  - Setting Paper Size Preference
    - Setting Paper Size Preferences at the Control Panel
- Saving and Reprinting Jobs
  - Enabling the Reprint Saved Jobs Feature
  - Create and Manage Saved Jobs Folders
    - Creating a Folder
    - Managing a Folder
    - Deleting a Folder
  - Saving and Printing Jobs
    - Saving a Job from Your Computer
  - Backing up Saved Jobs
  - Restoring Saved Jobs from an FTP Repository
- Printing Jobs from CentreWare Internet Services
- Configuring General Print Settings
- Printing an Error Sheet
- Managing Banner Page Printing Options
  - Enabling Banner Page Printing in CentreWare Internet Services
  - Enabling Banner Page Printing at the Control Panel
  - Enabling Banner Page Printing in the Print Driver
- Configuring Secure Print Settings
  - Configuring Secure Print Device Policies
  - Configuring Secure Print Driver Defaults
- Hold All Jobs
  - Configuring the Hold all Jobs Feature
- UNIX, Linux, and AS/400 Printing
  - Xerox Printer Manager
    - Installing Xerox Printer Manager
    - Launching Xerox Printer Manager
  - Printing from a Linux Workstation
    - Installing the PPD on the Workstation
  - Adding the Printer
  - Printing with CUPS
  - AS/400
    - Installing the WSCO and Setting up Print Queues
- Print from USB
  - Enabling Print from USB
- Print from Mailbox
  - Enabling Print From Mailbox
- AirPrint
- Allowing Users to Interrupt Active Print Jobs
- Specifying Output Settings
Copying
- Specifying Default Copy Settings at the Control Panel
- Changing the Reading Order
- Setting Copy Presets
  - Accessing Copy Presets
  - Edge Erase Presets
  - Changing Image Shift Presets
  - Changing Reduce/Enlarge Presets
- Specifying ID Card Copy Settings
- Disabling Automatic Image Rotation
- Enabling Toner Saver
- Specifying Output Settings
Scanning
- Scanning to a Folder on the Printer
  - Enabling or Disabling Scan to Mailbox
  - Setting Scan Policies
  - Managing Folders and Scanned Files
    - Creating a Folder
    - Editing a Folder
    - Deleting Scanned Files
    - Deleting Scan Folders
    - Managing Folder Passwords
    - Monitoring Capacity
- Scanning to an Email Address
  - Email
    - Accessing the Email Setup Page
    - Configuring Required Settings
      - Configuring From Field Settings
    - Configuring General Email Settings
    - Configuring Smart Card Policies
    - Configuring Address Book Settings
    - Configuring Default Email Settings
    - Setting File Compression Options
    - Configuring Email Security Settings
      - Configuring Encryption and Signing Settings
      - Configuring Email Signing Settings
      - Configuring Email Encryption Settings
      - Editing User Policy Settings
      - Editing Domain and Email Filter Settings
- Workflow Scanning
  - Enabling Workflow Scanning
  - Configuring File Repository Settings
    - FTP or SFTP
    - NetWare
    - SMB
    - HTTP/HTTPS
      - CGI Scripts
      - Configuring File Repository Settings for HTTP/HTTPS
  - Configuring the Default Template
    - Adding a File Destination
    - Adding a Fax Destination
    - Adding Document Management Fields
    - Configuring Other Default Template Scanning Options
  - Configuring a Template to Create a Password-Protected PDF
  - Configuring Workflow Scanning General Settings
  - Setting Scanned Image File Naming Conventions
  - Configuring Custom File Naming
  - Configuring Template Pool Repository Settings
  - Updating the List of Templates at the Control Panel
  - Setting Template Display Settings for the Control Panel
  - Configuring a Validation Server
- Scan to USB
  - Enabling Scan to USB
- Scanning to a User Home Folder
- Configuring the Printer for the Xerox Scan Utility
- Enabling Remote Scanning using TWAIN
- Configuring Scan To Destination
  - Before You Begin
  - Configuring Default Scan Settings
  - Setting the Default Scan To View to Favorites
Faxing
- Fax Overview
- Fax
  - Configuring Required Fax Settings
    - Configuring Required Fax Settings at the Control Panel
      - Enabling Embedded Fax
      - Setting the Fax Country at the Control Panel
      - Configuring Embedded Fax Settings
  - Configuring Address Book Settings
  - Fax Security
    - Configuring Fax Passcode Length
      - Configuring Fax Passcode Length at the Control Panel
  - Setting Fax Defaults
    - Setting Incoming Fax Defaults
      - Enabling Auto Answer Delay
      - Enabling Ring Volume
      - Enabling or Disabling the Secure Fax Feature
      - Selecting Default Paper Settings
      - Setting Default Output Options
      - Disabling Advanced Capabilities
    - Setting Transmission Defaults
      - Setting Automatic Redial
      - Send Header Text
      - Automatic Resend
      - Batch Send
  - Setting Fax Feature Defaults
  - Fax Forwarding
    - Editing a Fax Forwarding Rule
      - Adding Email Addresses to the Rule
      - Adding File Destinations to the Rule
    - Applying a Fax Forwarding Rule
    - Disabling Fax Forwarding
  - Fax Polling
    - Defining Mailbox and Polling Policies
  - Fax Mailboxes
    - Editing a Fax Mailbox
    - Deleting a Fax Mailbox
  - Fax Reports
    - Setting Up Fax Reports
    - Printing a Fax Report
    - Deleting Sent Fax Jobs from Memory
    - Server Fax
      - Configuring a Server Fax Filing Repository
        
        Configuring a Fax Repository Using FTP or SFTP
        
        Configuring a Fax Repository Using SMB
        
        Configuring a Fax Repository Using HTTP/HTTPS
        
        Configuring a Fax Repository Using SMTP
        
        Configuring a Fax Repository Using Netware
      - Configuring Server Fax General Settings
      - Configuring Server Fax Settings
      - Configuring Server Fax Image-Quality Settings
      - Configuring Layout Adjustment Settings
      - Configuring Server Fax Filing Options
- Internet Fax
  - Accessing the Internet Fax Setup Page
  - Configuring Required Settings
  - Configuring General Internet Fax Settings
  - Configuring Internet Fax Receive Settings
  - Configuring Address Book Settings
  - Configuring Default Internet Fax Settings
  - Setting File Compression Options
  - Configuring Internet Fax Security Settings
    - Editing Internet Fax Security Settings
    - Editing Internet Fax Network Policies
- LAN Fax
Accounting
- Xerox Standard Accounting
  - Enabling Xerox Standard Accounting
  - Setting Service Tracking Options
  - General and Group Accounts
    - Creating an Account
    - Editing, Viewing, or Deleting an Account
  - Adding a User and Setting Usage Limits
  - Managing User Information
    - Importing User Information
    - Downloading a Sample File
    - Exporting User Information
  - Assigning Users to an Account
  - Usage Limits
    - Downloading a Usage Report
    - Resetting Usage Limits
  - Configuring Validation Policies and Print Job Exceptions
    - Validating Accounting Codes
- Network Accounting
  - Enabling Network Accounting
  - Setting Network Accounting Workflow Options
  - Configuring Job Limits Server Settings
  - Configuring User Prompts
  - Disabling the Job Limits Web Service
  - Configuring Validation Policies and Print Job Exceptions
    - Validating Accounting Codes
- Accounting Using an Auxiliary Access Device
  - Enabling Accounting Using an Auxiliary Access Device
  - Displaying Your Company Logo on the Blocking Screen
    - Displaying Your Company Logo on the Blocking Screen
  - Setting the Auxiliary Access Device Type
  - Selecting Services to Restrict or Track
  - Setting the Job Timeout
- Enabling Accounting in Print Drivers
  - Enabling Accounting in a Windows Print Driver
  - Enabling Accounting in an Apple Macintosh Print Driver
- Printing a Copy Activity Report
Administrator Tools
- Monitoring Alerts and Status
  - Alert Notification
    - Email Alerts
    - Local UI Alerts
    - Low Supply Warning
- Energy Saving Settings
  - Setting Energy Saver Mode
    - Setting Energy Saver Mode at the Control Panel
- Remote Control Panel
- Entry Screen Defaults
- Setting the Date and Time
  - Setting the Date and Time in CentreWare Internet Services
  - Setting the Date and Time at the Control Panel
- Smart eSolutions and Billing Information
  - Smart eSolutions
    - Before You Begin
    - Enabling Smart eSolutions
    - MeterAssistant
    - SuppliesAssistant
    - Maintenance Assistant
  - View Usage and Billing Information
    - Usage Counters
    - Billing Information
- Billing Impression Mode
- Cloning
  - Creating a Clone File
  - Installing a Clone File
- Address Books
  - Device Address Book
    - Manually Editing the Address Book
      - Viewing Contacts
      - Adding a Contact
      - Managing Groups
      - Converting an Unknown Group
      - Managing Favorites
    - Importing Addresses Using Email
      - Before You Begin
      - Configuring Import Using Email
    - Importing Device Address Book from File
    - Editing the Device Address Book as a .csv File
      - Downloading a Sample .csv File
      - Exporting an Address Book File
    - Configuring Device Address Book Security Settings
  - Network Address Book
    - Configuring the Network Address Book for Email
    - Configuring the Network Address Book for Internet Fax
  - LAN Fax Address Book
- Font Management Utility
- Network Logs
  - Downloading a Network Log Using a USB Flash Drive
  - Downloading a Network Log
- Customizing Printer Contact Information
- Display Device Information
- Xerox Online Support
  - Enabling Xerox Online Support
- Restarting the Printer in CentreWare Internet Services
  - Restarting the Printer at the Control Panel
- Taking the Printer Offline
- Resetting the Printer to Factory Default Settings
- Updating the Printer Software
  - Before You Begin
  - Determining the Printer Software Version
  - Enabling Upgrades
  - Manually Updating the Software Using a USB Flash Drive
  - Software Upgrade
- Adjusting Color, Image, and Text Detection Settings
Customization and Expansion
- Xerox Extensible Interface Platform
  - Enabling Extensible Services
- Auxiliary Interface Kit
- Driver Download Link
  - Customizing or Hiding the Driver Download Link
- Creating a Custom Single-Touch Scan Service
  - Creating a Custom Single-Touch Scan Service Overview
  - Creating a Single-Touch Scan Service
  - Customizing the Appearance of Your Service
    - Specifying the Image Settings Available to Users
    - Specifying the Custom Icon Image Files that Appear on the Service Home Page
  - Managing Scan Templates
  - Locking or Hiding Your Service from Appearing on the Control Panel
- Weblet Management
  - Installing a Weblet
    - Enabling Weblet Installation at the Control Panel
    - Installing a Weblet at the Control Panel
- Configuring Weblet Settings
Audit Log Event Identification Numbers
- Audit Log Event Identification Numbers
External Keyboard
- External Keyboard Shortcuts

Xerox WorkCentre 5845 Administrator Guide

Xerox WorkCentre 5845 Printer manual cover

Pages 264

Year 2013

Language(s)

of 264

Administrator Guide

264 pages

Getting Started Guide

78 pages

Xerox WorkCentre 5845 Printer Specification

The Xerox WorkCentre 5845 is a multifunction printer designed to enhance productivity and streamline workflows in busy office environments. It offers robust printing, copying, scanning, and optional fax capabilities. This printer is equipped with a powerful 1.2 GHz processor and 2 GB of memory to efficiently handle complex tasks. It features a print resolution of 1200 x 1200 dpi, ensuring high-quality output with crisp text and detailed images.

The WorkCentre 5845 boasts a print speed of up to 45 pages per minute, making it suitable for high-volume print jobs. It supports a wide range of paper sizes, from 5.5 x 8.5 inches to 11 x 17 inches, and accommodates various media types, including envelopes and labels. The standard paper capacity of 4,180 sheets can be expanded to 8,700 sheets with optional trays, reducing the frequency of refills.

Connectivity options include USB 2.0, Ethernet 10/100/1000 Base-T, and optional Wi-Fi, enabling seamless integration into existing network infrastructures. The device supports a range of print languages, such as PCL 5e, PCL 6, Adobe PostScript 3, and PDF, ensuring compatibility with diverse operating systems and software applications.

The WorkCentre 5845 features an intuitive 9-inch color touchscreen for easy navigation and access to a suite of productivity-enhancing tools. Advanced security features, including secure print, user authentication, and data encryption, protect sensitive information. The printer is ENERGY STAR qualified, reflecting its energy-efficient performance. The Xerox WorkCentre 5845 is an ideal choice for organizations seeking a reliable, versatile, and secure printing solution that can adapt to the demands of a dynamic office environment.

Xerox WorkCentre 5845 Printer F.A.Q.

How do I clear a paper jam in the Xerox WorkCentre 5845?

To clear a paper jam, open the front cover and gently remove any jammed paper. Follow the on-screen instructions for specific jam locations. Always pull the paper in the direction of paper path to avoid damage.

What should I do if the Xerox WorkCentre 5845 won't start?

Check if the printer is plugged into a working power outlet. Ensure that the power switch is turned on. If the issue persists, inspect the power cable for any damage or try a different outlet.

How can I improve print quality on the Xerox WorkCentre 5845?

To improve print quality, clean the scanner glass and ensure there is no dust or debris. Use the correct paper type settings and replace the toner cartridge if it's low or empty.

What steps are involved in replacing the toner cartridge for the Xerox WorkCentre 5845?

Open the front cover, rotate the lever to unlock the toner cartridge, and pull it out. Insert the new cartridge, rotate the lever to lock it in place, and close the front cover.

How do I set up scanning to email on the Xerox WorkCentre 5845?

Access the printer's web interface, navigate to the email setup section, and configure the SMTP server settings. Enter the required email addresses and save the settings.

What is the procedure for updating firmware on the Xerox WorkCentre 5845?

Download the latest firmware from the Xerox website. Use the printer's web interface to upload and install the firmware file, following any on-screen instructions.

How do I perform a factory reset on the Xerox WorkCentre 5845?

Access the printer's control panel, navigate to 'Device Settings', select 'Reset to Factory Defaults', and confirm the reset when prompted.

What can cause the Xerox WorkCentre 5845 to print blank pages?

Blank pages can be caused by an empty toner cartridge, incorrect paper size settings, or issues with the print driver. Ensure the toner cartridge is not empty and check the printer's settings.

How do I connect the Xerox WorkCentre 5845 to a wireless network?

Access the printer's control panel, select 'Network Settings', choose 'Wireless Setup', and follow the on-screen prompts to connect to your wireless network.

What maintenance tasks are recommended for the Xerox WorkCentre 5845 to ensure optimal performance?

Regularly clean the printer's exterior and interior, replace toner and paper as needed, update firmware, and check for paper jams or any obstructions in the paper path.