Xerox ColorQube 9301 Administrator Guide
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Xerox ColorQube 9301 / 9302 / 9303 System Administrator Guide Guide de ladministrateur systme
Xerox ColorQube 9301 / 9302 / 9303 Multifunction Printer Imprimante multifonction
Espaol Gua del administrador del sistema
Portugus Guia de Administrao do Sistema
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Document version 1.0: April 2011
ColorQube 9301/9302/9303 Multifunction Printer 3 System Administrator Guide
Contents
1 Introduction 9
Overview ............................................................................................................................................................................... 10 Configuration Steps ................................................................................................................................................. 10
More Information ............................................................................................................................................................. 11
2 Initial Setup 13
Physically Connecting the Printer .............................................................................................................................. 14 Initial Setup at the Control Panel .............................................................................................................................. 15
Installation Wizard .................................................................................................................................................. 15 Quick Setup Home .................................................................................................................................................... 15 Configuration Report .............................................................................................................................................. 15 Disabling the Configuration Report at Startup ........................................................................................... 16 Manually Setting the Ethernet Interface Speed ......................................................................................... 16 Assigning a Network Address .............................................................................................................................. 16
Initial Setup in CentreWare Internet Services ...................................................................................................... 17 Accessing CentreWare Internet Services ........................................................................................................ 17 Locking or Unlocking the Printer ........................................................................................................................ 17 Changing the System Administrator Password ........................................................................................... 17 Using the Configuration Overview Page......................................................................................................... 18 Assigning the Printer Name and Location ..................................................................................................... 18 Enabling Services ...................................................................................................................................................... 18
Physical Connection Settings ....................................................................................................................................... 19 Setting Ethernet Options ....................................................................................................................................... 19 Setting USB Options ................................................................................................................................................ 19
3 Network Configuration 21
AppleTalk .............................................................................................................................................................................. 22 NetWare ............................................................................................................................................................................... 23
Configuring NetWare Settings ............................................................................................................................ 23 Service Advertising Protocol ................................................................................................................................. 23 Configuring NetWare Bindery Settings ........................................................................................................... 24 Configuring NetWare Directory Services (NDS) Settings ........................................................................ 24
IP .............................................................................................................................................................................................. 25 Enabling TCP/IP ......................................................................................................................................................... 25 Configuring TCP/IP Settings at the Control Panel...................................................................................... 25 Configuring IP Settings in CentreWare Internet Services ....................................................................... 26
SLP ........................................................................................................................................................................................... 30 Configuring SLP ......................................................................................................................................................... 30
FTP .......................................................................................................................................................................................... 31 Setting FTP Mode ..................................................................................................................................................... 31
Contents
4 ColorQube 9301/9302/9303 Multifunction Printer System Administrator Guide
SNMP ..................................................................................................................................................................................... 32 Enabling SNMP .......................................................................................................................................................... 32 Configuring SNMPv1/v2c ...................................................................................................................................... 32 Configuring SNMPv3 ............................................................................................................................................... 33 Configuring SNMP Advanced Settings ............................................................................................................ 34
SSDP ....................................................................................................................................................................................... 36 Microsoft Networking ..................................................................................................................................................... 37
Configuring Microsoft Networking .................................................................................................................... 37 Configuring WINS .................................................................................................................................................... 37
LPR/LPD ................................................................................................................................................................................. 38 Raw TCP/IP Printing ......................................................................................................................................................... 39
Configuring Raw TCP/IP Settings ...................................................................................................................... 39 Configuring Raw TCP/IP Advanced Settings ................................................................................................ 39
SMB Filing ............................................................................................................................................................................ 41 Configuring Kerberos Authentication Options for SMB ........................................................................... 41
SMTP Server ........................................................................................................................................................................ 42 Configuring SMTP Settings .................................................................................................................................. 42 Configuring SMTP Settings Optional Information ..................................................................................... 42
LDAP ....................................................................................................................................................................................... 44 Configuring LDAP Servers ..................................................................................................................................... 44 Configuring LDAP Server Optional Information .......................................................................................... 44 Configuring LDAP Contexts .................................................................................................................................. 45 Configuring LDAP User Mappings ..................................................................................................................... 46 Configuring LDAP Authorization Access ......................................................................................................... 46 Configuring LDAP Custom Filters ....................................................................................................................... 48
HTTP ....................................................................................................................................................................................... 50 Enabling HTTP at the Control Panel ................................................................................................................. 50 Configuring HTTP Settings in CentreWare Internet Services ................................................................ 50 HTTP Web Services .................................................................................................................................................. 50 HTTP Advanced Settings ....................................................................................................................................... 51
POP3 ....................................................................................................................................................................................... 52 Proxy Server ......................................................................................................................................................................... 53
Configuring the Proxy Server ............................................................................................................................... 53 NTP ......................................................................................................................................................................................... 54 WSD ........................................................................................................................................................................................ 55
Enabling WSD ............................................................................................................................................................ 55 Sleep Mode Network Settings ..................................................................................................................................... 56
Configuring Sleep Mode Settings ...................................................................................................................... 56 Sleep Mode Network Settings Advanced ....................................................................................................... 56
4 Security 57
Setting Up Access Rights ............................................................................................................................................... 58 Local Authentication ............................................................................................................................................... 59 User Permissions ....................................................................................................................................................... 61 Network Authentication ........................................................................................................................................ 65
Contents
ColorQube 9301/9302/9303 Multifunction Printer 5 System Administrator Guide
Network Authorization ........................................................................................................................................... 67 Authentication Using a Card Reader System ............................................................................................... 68
Secure HTTP (SSL) ............................................................................................................................................................ 73 Enabling HTTPS (SSL) ............................................................................................................................................. 73
FIPS 140-2 ........................................................................................................................................................................... 74 Enabling FIPS 140 Mode and Checking for Compliance ......................................................................... 74
Stored Data Encryption .................................................................................................................................................. 76 Enabling Encryption of Stored Data ................................................................................................................. 76
IP Filtering ............................................................................................................................................................................ 77 Creating an IP Filter Rule ...................................................................................................................................... 77 Editing an IP Filter Rule .......................................................................................................................................... 77 Arranging the Execution Order of IP Filter Rules ........................................................................................ 78
Audit Log .............................................................................................................................................................................. 79 Enabling Audit Log ................................................................................................................................................... 79 Saving an Audit Log................................................................................................................................................. 79 Interpreting the Audit Log .................................................................................................................................... 79
IPsec ....................................................................................................................................................................................... 81 Enabling IPsec ............................................................................................................................................................ 81 Managing Actions .................................................................................................................................................... 81 Managing Protocol Groups ................................................................................................................................... 83 Managing Host Groups .......................................................................................................................................... 84 Managing Security Policies ................................................................................................................................... 85
Security Certificates ......................................................................................................................................................... 86 Installing a Digital Certificate ............................................................................................................................. 87
802.1X ................................................................................................................................................................................... 90 Enabling and Configuring 802.1X at the Control Panel ........................................................................... 90 Enabling and Configuring 802.1X in CentreWare Internet Services .................................................. 91
System Timeout ................................................................................................................................................................ 93 Setting System Timeout Values ......................................................................................................................... 93
Overwriting Image Data ................................................................................................................................................ 94 Manually Deleting Image Data.......................................................................................................................... 94 Scheduling Routine Deletion of Image Data ............................................................................................... 95 Immediate Image Overwrite ............................................................................................................................... 95
PostScript Passwords ....................................................................................................................................................... 96 Enabling or Creating PostScript Passwords ................................................................................................... 96
USB Port Security .............................................................................................................................................................. 97 Enabling or Disabling USB Ports ......................................................................................................................... 97
5 Printing 99
Saving and Reprinting Jobs ........................................................................................................................................ 100 Enabling the Reprint Saved Jobs Feature ..................................................................................................... 100 Creating and Managing Saved Jobs Folders .............................................................................................. 100 Saving and Printing Jobs ..................................................................................................................................... 101 Backing up Saved Jobs ......................................................................................................................................... 102 Restoring Saved Jobs from an FTP Repository ........................................................................................... 102
Contents
6 ColorQube 9301/9302/9303 Multifunction Printer System Administrator Guide
Printing Jobs from CentreWare Internet Services ............................................................................................ 103 Managing Banner Page Printing Options ............................................................................................................. 104
Enabling Banner Page Printing in CentreWare Internet Services ...................................................... 104 Enabling Banner Page Printing at the Control Panel .............................................................................. 104 Enabling Banner Page Printing in the Print Driver .................................................................................... 105
Secure Print Settings ..................................................................................................................................................... 106 Chapter Hold All Jobs ................................................................................................................................................. 107
Configuring the Hold all Jobs Feature ........................................................................................................... 107 UNIX, Linux, and AS/400 Printing ........................................................................................................................... 108
Xerox Services for UNIX Systems ................................................................................................................ 108 Printing from a Linux Workstation .................................................................................................................. 109 Adding the Printer .................................................................................................................................................. 110 Printing with CUPS ................................................................................................................................................. 110 AS/400 ......................................................................................................................................................................... 110
Print from USB ................................................................................................................................................................. 111 Enabling Print from USB ...................................................................................................................................... 111
6 Managing Copy Functions 113
Specifying Default Copy Settings ............................................................................................................................ 114 Changing the Reading Order ..................................................................................................................................... 115 Accessing Copy Presets ................................................................................................................................................ 116
Edge Erase Presets .................................................................................................................................................. 116 Changing Image Shift Presets .......................................................................................................................... 116 Changing Reduce/Enlarge Presets .................................................................................................................. 116
7 Scanning 117
Scanning to a Folder on the Printer ........................................................................................................................ 118 Enabling or Disabling Scan to Mailbox .......................................................................................................... 118 Setting Scan Policies .............................................................................................................................................. 118 Managing Folders and Scanned Files ............................................................................................................ 119
Scanning to an Email Address ................................................................................................................................... 122 Editing Default Scan Settings ........................................................................................................................... 122 Managing the Email Address Book ................................................................................................................. 122
Workflow Scanning ........................................................................................................................................................ 123 Configuring Workflow Scanning ...................................................................................................................... 123 Configuring File Repository Settings .............................................................................................................. 123 Configuring the Default Template .................................................................................................................. 128 Configuring Workflow Scanning General Settings ................................................................................... 130 Setting Scanned Image File Naming Conventions .................................................................................. 131 Configuring Template Pool Repository Settings ....................................................................................... 131 Updating the List of Templates at the Control Panel ............................................................................. 132 Setting Template Display Settings for the Control Panel ..................................................................... 132 Configuring a Validation Server ....................................................................................................................... 133
Scan to USB ....................................................................................................................................................................... 134 Enabling Scan to USB ........................................................................................................................................... 134
Contents
ColorQube 9301/9302/9303 Multifunction Printer 7 System Administrator Guide
Scanning to a User Home Folder ............................................................................................................................. 135 Configuring Scan to Home ................................................................................................................................. 135
Configuring the Printer for the Xerox Scan Utility ............................................................................................ 136
8 Faxing 137
Embedded Fax ................................................................................................................................................................. 138 Enabling Embedded Fax ...................................................................................................................................... 138 Configuring Embedded Fax Settings ............................................................................................................. 138 Setting Fax Defaults .............................................................................................................................................. 139 Setting Transmission Defaults .......................................................................................................................... 141 Fax Reports ................................................................................................................................................................ 142 Fax Forwarding ........................................................................................................................................................ 144 Fax Polling .................................................................................................................................................................. 145
Server Fax ........................................................................................................................................................................... 147 Configuring a Server Fax Filing Repository .................................................................................................. 147 Configuring Server Fax General Settings ...................................................................................................... 151 Configuring Server Fax Settings ....................................................................................................................... 151 Configuring Server Fax Image Quality Settings ........................................................................................ 152 Configuring Fax Settings Layout Adjustment ............................................................................................ 152 Configuring Server Fax Filing Options ........................................................................................................... 152
Internet Fax ...................................................................................................................................................................... 153 Configuring Default Internet Fax Settings .................................................................................................. 153 Configuring Internet Fax Receive Settings .................................................................................................. 155 Internet Fax Addresses ........................................................................................................................................ 155
LAN Fax ............................................................................................................................................................................... 156
9 Accounting 157
Xerox Standard Accounting ....................................................................................................................................... 158 Enabling Xerox Standard Accounting ........................................................................................................ 158 General and Group Accounts ............................................................................................................................. 158 Adding a New User and Setting Usage Limits ........................................................................................... 159 Assigning Users to an Account ......................................................................................................................... 160 Maximum Usage Limits ....................................................................................................................................... 160 Printing a Report ..................................................................................................................................................... 161
Network Accounting ...................................................................................................................................................... 162 Enabling and Configuring Network Accounting ........................................................................................ 163
Enabling Accounting in Print Drivers ...................................................................................................................... 164 Enabling Accounting in a Windows Print Driver ........................................................................................ 164 Enabling Accounting in an Apple Macintosh Print Driver...................................................................... 164
Displaying Your Company Logo on the Blocking Screen ............................................................................... 165 Displaying Your Company Logo on the Blocking Screen ....................................................................... 165
10 Administrator Tools 167
Monitoring Alerts and Status ..................................................................................................................................... 168 Alert Notification .................................................................................................................................................... 168
Contents
8 ColorQube 9301/9302/9303 Multifunction Printer System Administrator Guide
Energy Saving Settings ................................................................................................................................................. 170 Configuring Sleep Mode Settings at the Control Panel ......................................................................... 170
Setting the Date and Time ......................................................................................................................................... 171 Setting the Date and Time in CentreWare Internet Services .............................................................. 171 Setting the Date and Time at the Control Panel ...................................................................................... 171
Taking the Printer Offline ............................................................................................................................................ 172 Restarting the Printer in CentreWare Internet Services ......................................................................... 172 Restarting the Printer at the Control Panel ................................................................................................. 172
SMart eSolutions and Billing Information ........................................................................................................... 173 SMart eSolutions ..................................................................................................................................................... 173 View Usage and Billing Information .............................................................................................................. 175
Cloning ................................................................................................................................................................................ 176 Creating a Clone File ............................................................................................................................................. 176 Installing a Clone File ........................................................................................................................................... 176
Address Books .................................................................................................................................................................. 177 Internet Fax and Email Address Book............................................................................................................ 177 Fax Address Book .................................................................................................................................................... 179 LAN Fax Address Book .......................................................................................................................................... 179
Font Management Utility ........................................................................................................................................... 180 Network Logs .................................................................................................................................................................... 181
Downloading a Network Log Using a USB Flash Drive........................................................................... 181 Downloading a Network Log from CentreWare Internet Services .................................................... 181
Customizing Printer Contact Information ........................................................................................................... 182 Updating the Printer Software .................................................................................................................................. 183
Enabling Upgrades ................................................................................................................................................. 183 Manually Upgrading Printer Software ........................................................................................................... 183 Manually Updating the Software Using a USB Flash Drive ................................................................. 183 Configuring Automatic Updates ...................................................................................................................... 184
11 Customization and Expansion 185
Xerox Extensible Interface Platform....................................................................................................................... 186 Enabling Extensible Services .............................................................................................................................. 186
Auxiliary Interface Kit ................................................................................................................................................... 187 Driver Download Link .................................................................................................................................................... 188
Customizing or Hiding the Driver Download Link ..................................................................................... 188
A Audit Log Event Identification Numbers 189
Audit Log Event Identification Numbers .............................................................................................................. 190
ColorQube 9301/9302/9303 Multifunction Printer 9 System Administrator Guide
This chapter includes:
Overview .................................................................................................................................................................................. 10
More Information ................................................................................................................................................................ 11
1 Introduction
Introduction
10 ColorQube 9301/9302/9303 Multifunction Printer System Administrator Guide
Overview
This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.
Use this guide to help you install, configure, and manage your printer on a network.
Notes:
Network features are not available when you are connected over USB.
Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, complete the following tasks:
1. Connect an Ethernet cable from your printer to the network.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, see IP on page 25.
3. Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.
4. Print a Configuration Report listing the current printer configuration. Review the report and locate the printer IP address. For details, see Configuration Report on page 15.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet Services. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on page 17.
Note: Most configuration settings are located on the Properties tab in CentreWare Internet Services.
6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses.
7. Configure Authentication. For details, see Setting Up Access Rights on page 58.
8. Configure Security. For details, see Security on page 57.
9. Enable services in CentreWare Internet Services. For details, see Enabling Services on page 18.
10. Configure Print, Scan, and Fax features. For details, see Printing on page 99, Scanning on page 117, and Faxing on page 137.
11. Configure Accounting. For details, see Accounting on page 157.
Note: Not all printer models support these features.
Introduction
ColorQube 9301/9302/9303 Multifunction Printer 11 System Administrator Guide
More Information
You can obtain more information about your printer from these sources:
Resource Location
Installation Guide Packaged with printer and at www.xerox.com/office/CQ9301_CQ9302_CQ9303docs
Quick Use Guide Packaged with printer and at www.xerox.com/office/CQ9301_CQ9302_CQ9303docs
User Guide Software and Documentation Disc and at www.xerox.com/office/CQ9301_CQ9302_CQ9303docs
Video Tutorials www.xerox.com/office/CQ9301_CQ9302_CQ9303docs
Recommended Media List United States: www.xerox.com/paper Europe: www.xerox.com/europaper
Technical support information for your printer. Includes online technical support, Online Support Assistant, and driver downloads.
www.xerox.com/office/CQ9301_CQ9302_CQ9303support
Information about printer menus or error messages.
Control panel Help (?) button
Information pages Click Status > Information Pages in CentreWare Internet Services
CentreWare Internet Services Help Help button in CentreWare Internet Services
Order supplies for your printer www.xerox.com/office/CQ9301_CQ9302_CQ9303supplies
A resource for tools and information, such as interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.
www.xerox.com/office/businessresourcecenter
Local sales and support center www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
Xerox Direct online store www.direct.xerox.com/
ColorQube 9301/9302/