Contents

Contents
Scanner Basics
- Using the Control Panel
  - Control Panel Buttons and Lights
  - LCD Screen
  - Status Icon Information
  - Navigating the LCD Screen
  - Entering Characters on the LCD Screen
  - Viewing Animations
- Adjusting the Screen Brightness
- Adjusting Control Panel Sounds
- Selecting the Date and Time
- Changing LCD Screen Language
- Changing the Keyboard Layout
- Adjusting the Operation Time Out Setting
- Preventing PC Connection via USB
- Setting Direct Power On
- Customizing the Control Panel Display
  - Registering Presets
  - Customizing the Home Screen
- Changing Regular Cleaning Alert Settings
- Changing Roller Replacement Alert Settings
- Setting User Access Restrictions (Access Control)
- Setting Up Epson Connect Services
- Scanner Parts Locations
  - Scanner Parts
- User Replaceable Epson Scanner Parts
- Using Power Saving Settings
  - Changing the Sleep Timer Settings
  - Changing the Power Off Timer Settings
- Using the Epson Smart Panel Mobile App
Loading Originals
- Loading Originals in the Input Tray
  - Loading Multiple Sizes of Originals in the Input Tray
  - Original Document Specifications
- Loading Plastic and Laminated Cards in the Input Tray
  - Plastic and Laminated Card Specifications
- Loading Special Originals
  - Special Original Specifications
Wi-Fi Networking
- Network Security Recommendations
- Connecting to an Existing Wi-Fi Network
  - Selecting Wireless Network Settings from the Control Panel
- Direct Wi-Fi Mode (AP Mode) Setup
  - Connecting to a Mobile Device
  - Setting Up Wireless Scanning from a Smart Device Using Epson Smart Panel
- Wi-Fi Protected Setup (WPS)
  - Using WPS to Connect to a Network
  - Using WPS PIN Mode to Connect to a Network
- Setting Up Network Scanning
  - Determining the Scanner's IP Address
- Disabling Wi-Fi Features
Scanning
- Starting a Scan
  - Starting a Scan Using the Product Control Panel
  - Scanning to a Network Folder
  - Scanning to an Email
  - Scanning to the Cloud
  - Scanning to an External USB Device
  - Setting Up a WSD Port (Windows 7)
  - Scanning Using WSD - Windows
  - Scanning Using Presets
- Starting a Scan from a Smart Device
- Scanning a Document in Epson ScanSmart
  - Saving a Scan
  - Attaching a Scan to Email
  - Sending a Scan to a Cloud Service
  - Printing a Scan
  - Saving a Scan as a Microsoft Office Format File
- Selecting Epson ScanSmart Settings
  - Changing the Epson Product
  - Changing the Scan Settings
  - Changing the File Name Settings
  - Changing the Save Settings
    - Save Settings
  - Customizing Action Icons
- Scanning Using Invoice/Receipt Manager
  - Starting a Free Trial
    - Hiding the Receipt Manager Trial Icons
  - Activating Receipt Manager
  - Scanning Receipts and Using Receipt Manager
    - Exporting Invoices or Receipts to QuickBooks Online
    - Exporting Invoices or Receipts to QuickBooks Desktop
    - Saving or Exporting Receipts to Quicken
    - Saving Receipt Data as a TurboTax File
    - Saving Invoice or Receipt Data as a CSV File
    - Scanning Invoices or Receipts as an Image File
- Selecting Invoice/Receipt Manager Settings
  - Exporting or Importing the Invoice/Receipt Database
  - Changing Column Settings
  - Changing Currency and Language Settings
  - Importing Categories from QuickBooks or Quicken
- Scan Resolution Guidelines
Cleaning and Transporting Your Scanner
- Cleaning Your Scanner
- Cleaning Inside Your Scanner
- Checking the Scanner Roller Counter
- Replacing the Scanner Rollers
  - Resetting the Scanner Roller Counter
- Transporting Your Scanner
Solving Problems
- Product Status Messages
- Solving Scanning Problems
  - Scanner Does Not Turn On or Turns Off Unexpectedly
  - Scanner Button Does Not Work as Expected
  - Scanning Software Does Not Operate Correctly
  - Original Feeds Incorrectly in Scanner
  - Original Jams in Scanner
  - Paper Protection Does Not Work Correctly
  - Scanning is Slow
  - Cannot Send Scans to a Cloud Service
  - Cannot Send Scans to an Email
- Solving Network Scanning Problems
  - Cannot Scan Over a Network
  - Scanner Cannot Connect to a Wireless Router
- Solving Scanned Image Quality Problems
  - Back of Original Image Appears in Scanned Image
  - Scanned Characters are Blurry
  - Characters are not Recognized During Conversion to Editable Text (OCR)
  - Ripple Patterns Appear in an Image
  - Spots or Lines Appear in All Scanned Images
  - Scanned Image is Cropped
- Resetting the Epson Scan 2 Settings
- Solving Invoice/Receipt Manager Problems
  - Cannot Access an Accounting Service
  - Cannot Import Invoice/Receipt Database
  - License Key is Disabled
- Uninstall Your Scanner Software
  - Uninstalling Scanner Software - Windows
  - Uninstalling Scanner Software - Mac
- Where to Get Help (U.S. and Canada)
- Where to Get Help (Latin America)
Technical Specifications
- Windows System Requirements
- Mac System Requirements
- General Specifications
- Dimension Specifications
- Electrical Specifications
- Environmental Specifications
- Network Interface Specifications
- Safety and Approvals Specifications
Notices
- Important Safety Instructions
- Restrictions on Copying
- Default Delay Times for Power Management for Epson Products
- Binding Arbitration and Class Waiver
- Trademarks
- Copyright Notice
  - libTIFF Software Acknowledgment
  - A Note Concerning Responsible Use of Copyrighted Materials
  - Copyright Attribution

Epson WorkForce ES-580W User's Guide

Pages 183

Year 2020

Language(s)

of 183

User's Guide

183 pages

Quick Setup Guide

4 pages

Epson WorkForce ES-580W Specification

The Epson WorkForce ES-580W is a high-performance wireless document scanner designed for efficient and seamless handling of various scanning tasks in professional environments. It features a robust 100-page Auto Document Feeder that supports swift batch scanning, enhancing productivity for busy offices. The scanner delivers remarkable speed, capable of processing up to 35 pages per minute, ensuring quick turnaround for large volumes of documents. Equipped with Epson's advanced image processing technology, the ES-580W offers superior image quality with features such as auto cropping, blank page and background removal, and skew correction, ensuring clean and professional scans.

The device supports versatile connectivity options, including Wi-Fi, Wi-Fi Direct, and USB 3.0, allowing easy integration into various network environments and compatibility with multiple devices. It also boasts a user-friendly 4.3-inch color touchscreen that facilitates intuitive navigation, making it simple to configure settings and execute scanning tasks directly from the device. The ES-580W supports direct scanning to cloud storage services and email, enabling streamlined digital workflows and easy sharing of documents.

Additionally, the scanner is compatible with both Windows and Mac operating systems and integrates seamlessly with popular document management software, providing flexibility and ease of use across different platforms. With its compact design, the Epson WorkForce ES-580W fits easily into any office space, offering a reliable and efficient solution for document management needs. Its energy-efficient operation and durable build further underline its suitability for high-demand environments, making it an ideal choice for businesses seeking a dependable and versatile document scanning solution.

Epson WorkForce ES-580W F.A.Q.

How do I set up my Epson WorkForce ES-580W for wireless scanning?

To set up wireless scanning on your Epson WorkForce ES-580W, first ensure that the scanner is connected to the same Wi-Fi network as your computer or mobile device. Use the Epson ScanSmart software or the Epson DocumentScan app to configure the wireless settings and complete the setup process.

What should I do if my scanner is not recognized by my computer?

If your Epson WorkForce ES-580W is not recognized by your computer, check the USB or wireless connection, ensure the scanner is turned on, and confirm that you have installed the latest drivers from the Epson website. Restart your computer and scanner if necessary.

How do I perform a firmware update on the Epson WorkForce ES-580W?

To update the firmware on your Epson WorkForce ES-580W, navigate to the Epson support website, download the latest firmware update for your model, and follow the on-screen instructions to install it using Epson Software Updater.

What maintenance tasks should I regularly perform on my scanner?

Regular maintenance for the Epson WorkForce ES-580W includes cleaning the scanner glass, checking and cleaning the automatic document feeder (ADF), and ensuring that the software and drivers are up to date. Refer to the user manual for detailed cleaning instructions.

How can I resolve paper jams in the Epson WorkForce ES-580W?

To clear paper jams in the Epson WorkForce ES-580W, turn off the scanner and gently remove any jammed paper from the input and output trays. Check the ADF for any remaining bits of paper and ensure the paper guides are properly aligned.

Can I scan double-sided documents with the Epson WorkForce ES-580W?

Yes, the Epson WorkForce ES-580W supports duplex scanning, allowing you to scan double-sided documents automatically. Make sure to enable the duplex setting in the scanning software before starting your scan.

What file formats does the Epson WorkForce ES-580W support for saving scanned documents?

The Epson WorkForce ES-580W supports various file formats including PDF, JPEG, TIFF, and PNG. You can select your preferred format in the Epson ScanSmart software settings before scanning.

How can I improve the scan quality of my documents?

To enhance scan quality, ensure that the scanner glass is clean and free of smudges, select a higher resolution setting in the scanning software, and choose the appropriate document type for the best results.

What should I do if the scanner is scanning slowly?

If your Epson WorkForce ES-580W is scanning slowly, check the resolution settings (higher resolutions take longer), ensure that there are no network issues if using wireless, and verify that the scanner drivers are up to date.

How do I connect the Epson WorkForce ES-580W to a new Wi-Fi network?

To connect your scanner to a new Wi-Fi network, access the scanner's control panel, navigate to the Wi-Fi settings, and follow the prompts to select and connect to the desired network. Ensure you have the correct network password.